HomeMy WebLinkAboutContract 40002-A3 0N
CITY SECRETAW
2 %J\"� CONTPACT NO.
" '� AMENDMENT No.3
jr" m ,11
TO CITY SECRETARY CONTRACT No. 40002
WHE ;' the City of Fort Worth (CITY) and CH2M Engineers, Inc. ,
( N 1 )`' made and entered into City Secretary Contract No. 40002, (the
CONTRACT) which was authorized by M&C C-24133 on the 9th day of March ,
2010 in the amount of $ $2, 309, 748 . 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $2, 128, 674 . 98 which was authorized [by M&C # C-25663
on June 12, 2012, Amendment Number 2 in the amount of $99, 473 . 00 which
was authorized by M&C # C-26584 on December 10, 2013; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Stormwater and Streetscape Project Management Services; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee .
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated November 09, 2015, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $14, 855. 72. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $4,552, 751 . 55.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 f FFICIAL RECORD
Page 1 of 3 1:,�31'Y SECRETARY
F11'.IN4,MT1,19 TX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
C 2 HL En gi n e e r , In
femar%& CcrAcL Edward M. Motley, P.E.
Assistant City Manager , Vice President
DATE : // i "° DATE: . .. "
UdHar�ccl C ENDS :
m
o
Director, Panning and Development Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date :
Douglas W. Black
Assistant City Attorney
ATTEST: /s`" b
a
/ �s e r ,m
City S., cretary °
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 (40FICIA L RECORD
CORD
Page 2 of 3
CITY SECREVAMY
FUNDING BREAKDOWN SHEET
City Secretary No. 40002
Amendment No. 3
Department Fund-Account-Center Amount
Total : $14, 855 . 72
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
CH2nRHILL
City of Fort Worth
Storm Water Capital Project Management Services
Amendment No. 3
November 09, 2015
The tasks below outline additional services requested by the City of Fort Worth for the Storm
Water Capital Project Management Services contract (City Secretary Contract 40002, C-24133).
Task 1— PD Department Project Management Services
The Storm Water Capital Project Management Services contract provides capital project
management services to the Planning and Development (P&D) Department as an extension to
City staff. The original contract duration was 24 months (ending October 31,2012),followed by
an extension through Amendment No. 1 of 12 months (ending October 31, 2013). Once the
funds of Amendment No. 1 were exhausted, an Amendment No. 2 was executed that extended
the contract to October 31,2014. Of the six Planning and Development projects included in the
original contract,four are completed and one is constructed and working toward project close-
out. In addition, one project has been transferred to a City project manager for completion.
The City has requested a third amendment to continue the Planning and Development project
management services of on-going active projects through project construction and
closeout. Scope items under Task 1 are to be completed by the consultant as requested by the
assigned Planning and Development Department project manager.
Assumptions
• Six active projects have been managed by a single project manager. Four are completed
and one is constructed and in the close-out phase. One project has been transferred to a
City project manager for completion. The projects include:
1. West Berry Streetscape Improvements (completed)
2. Magnolia Village Streetscape Improvements (constructed, in project close-out phase)
3. Hemphill Berry Urban Village Phase 2 Streetscape Improvements (transferred to a
City project manager for completion)
4. Berry Riverside Urban Village Phase 2 Streetscape Improvements (completed)
5. Near East Side Urban Village Phase 2 Streetscape Improvements (completed)
6. Hyde Park/Ninth Street Pedestrian and Streetscape Enhancements (completed)
• The duration of the amendment is through December 31, 2015 in order to conduct
closeout of the projects listed above.
1
n ILL
AW,
Scope
The scope is presented below.
• Act as the City's primary point of contact.
• Follow all City and TxDOT (for TxDOT-funded projects) rules and procedures in all
phases. Attend TxDOT training when relevant to projects.
• Assist in scheduling meetings as needed with City staff from all departments.
• Obtain and review monthly consultant status reports and schedules. Report project
status to the program manager by providing detailed monthly reports.
• Assist in tracking project's progress in the City's PM/Program Manager dashboard.
• Assist in updating the City's overall project schedule monthly. Review invoices for
reasonableness, accuracy, and appropriate charges.
• Proactively manage change on the project.
• Review and provide comments on design submittals, and coordinate with other City
departments for their review and comments of design submittals, as necessary. Make
periodic site visits during construction to observe the contractor's progress. Identify and
respond to deficiencies in design and/or construction and take appropriate steps to
ensure that corrective action is promptly taken. Coordinate the resolution of design and
construction issues.
• Coordinate CPMS project and financial tracking
• Provide exposure to specific project management skills during the normal course of
work to address capacity building for P&D staff.
• Document project activities, decisions and milestones maintained in hard copy form and
electronic form on the City's Buzzsaw site.
• Support P&D staff to coordinate with the City's Real Property group staff and
acquisition consultants, if used. Be the primary point of contact with Real Property for
the consultant and acquisition consultants.
• Review easement/ROW and property acquisition documents against the requirements
of the design for appropriateness and accuracy.
• Coordinate with Real Property so appraisals are completed in a timely manner. Review
appraisals for completeness.
• Coordinate with the City's Utility Coordinator for utility relocations.
• Review the Notice to Bidders and Comprehensive Notice to Bidders for accuracy and
advertise the project.
• Lead pre-bid meeting,if one is required.
• Attend bid opening.
• Review consultants bid tab summary for completeness and accuracy.
• Review contractor's bid package for conformance with the contract requirements.
• Recommend successful bidder for contract award.
• Assist in the preparation of the M&C for authorization to award contract.
2
�a
CH2MHILL
file,;
• Issue the Notice to Proceed.
• Act as the City's Construction Manager and be the point of contact between the
contractor, inspector, and consultant.
• Respond to Requests for Information and submittal reviews. Coordinate with the design
consultant's response if they are involved. Maintain hard copies of these documents and
ensure consultant is tracking them.
• Coordinate site visits and meetings with the inspector, consultant and contractor as
appropriate.
• Ensure contractor and inspector are maintaining as-built mark-ups.
• Review contractor and consultant invoices for reasonableness, accuracy, and appropriate
charges.
• Once the construction is deemed complete,initiate the project close out process and
coordinate with the inspector and consultant.
• Coordinate and attend a final walk through with the consultant, inspector, and
contractor.
• Verify final punch list is completed by the consultant.
• If part of the consultant's scope,coordinate completion of Record Drawings and deliver
to the City's record storage (the"vault") in electronic form and in hard copy mylar
drawings.
• Review consultant and contractor final invoices for reasonableness, accuracy and
appropriate charges.
• Assist in reconciling the budget if any negatives exist.
• Recommend final project closure and complete the City's"green" sheet.
• Purge the files of any unnecessary documents and archive the project. Documentation
of the above and other project activities, decisions and milestones maintained in hard
copy form and electronic form on the City's Buzz Saw site.
Exhibit 1 provides a detailed breakdown of effort for Task 1.
Compensation Summary
Tasks will be performed on a time and materials basis with a Not to Exceed amount of
$14,855.72 but otherwise in accordance with the compensation provisions in the City of Fort
Worth Storm Water Capital Project Management Services Agreement.
Below is a summary of fees for each task included in Amendment No. 3.
Task 1 P&D Department Project Management Services $13,505.20
10% Markup $1,350.52
Total $14,855.72
3
r� 2 IL
CH2M HILL Engineers,Inc. is in compliance with the City's M/WBE Ordinance by exceeding
the assigned 35% M/WBE participation inclusive of Amendment No. 1 and Amendment No. 2
Since the amended amount is less than$50,000, a new M/WBE Goal will not be needed.
A summary of the Contract (with requested amount highlighted) is as follows:
Original Agreement
Stormwater PM and Admin Services $2,009,748.00
Planning and Development PM Services $ 300,000.00
Amendment No. 1
Stormwater PM and Admin Services $1,969,580.00
Planning and Development PM Services $ 159,094.83
Amendment No. 2
Stormwater PM and Admin Services $ 0.00
Planning and Development PM Services $ 99,473.00
Amendment No.3
Stormwater PM and Admin Services $ 0.00
Planning and Development PM Services $ 14,855.72
Total $4,552,751.55
Thank you for the opportunity to submit this amendment for support services. We appreciate
the opportunity to serve you.
Sincerely,
CH2M HILL Engineers,Inc.
...
)
Edward M. Motley,P.E. Vibhuti Pandey,P.E.
Vice President Project Manager
4
CITY OF FORT WORTH PLANNING AND DEVELOPMENT-Project Management Services -BILLED
West Berry Magnolia Village Hemphill Berry Berry Riverside Near Eastside
Month Estimate Actual Estimate Actual Estimate Actual Estimate Actual Estimate Actual
April-May,2010 11.0 11.0 13.0 13.0 6.0 6.0 19.0 19.0 19.5 19.5
June,2010 0.5 0.5 2.5 2.5 0.5 0.5 3.0 3.0 5.0 5.0
July,2010 0.5 0.5 3.5 3.5 0.5 0.5 4.0 4.0 4.0 4.0
August,2010 4.0 4.0 6.5 6.51 2.5 2.51 5.0 5.0 4.5 4.5
September,2010 8.0 8.0 6.5 6.5 2.0 2.01 6.0 6.0 6.51 6.5
October,2010 5.0 5.0 2.5 2.5 2.0 2.0 5.5 5.5 4.0 4.0
November,2010 4.0 4.0 5.5 5.5 1.5 1.5 3.0 3.0 3.5 3.5
December,2010 2.5 2.51 5.5 5.5 2.0 2.0 3.5 3.5 3.0 3.0
January,2011 2.5 2.5 3.0 3.0 1.0 1.0 6.5 6.5 2.0 2.0
February,2011 8.0 8.0 6.0 6.0 5.0 5.0 11.0 11.0 5.5 5.5
March,2011 17.0 17.0 6.01 6.0 7.5 7.5 10.5 10.5 9.5 9.5
April,2011 12.5 12.5 5.0 5.01 5.5 5.5 7.0 7.0 9.0 9.0
May,2011 9.0 9.0 6.0 6.0 5.5 5.5 8.0 8.01 8.0 8.0
June,2011 5.5 5.5 13.0 13.0 6.0 6.0 9.0 9.0 5.5 5.5
July,2011 5.5 5.5 14.5 14.5 14.0 14.0 12.0 12.0 12.0 12.0
August,2011 13.0 13.0 7.5 7.5 6.0 6.0 17.0 17.0 9.5 9.5
September,2011 4.5 4.5 10.0 10.0 2.5 2.5 15.5 15.5 11.5 11.5
October,2011 19.0 19.0 2.5 2.5 1.0 1.0 16.0 16.0 7.0 7.0
November,2011 33.0 33.0 2.5 2.5 3.51 3.5 7.0 7.0 19.0 19.0
December,2011 22.5 22.5 5.51 5.5 3.0 3.01 11.5 11.5 12.51 12.5
January,2012 13.0 13.0 6.5 6.5 7.0 7.0 7.0 7.0 7.5 7.5
February,2012 4.5 4.5 3.5 3.5 4.5 4.5 7.0 7.0 7.5 7.5
March,2012 5.0 5.0 5.5 5.5 5.5 -5.5 10.0 10.0 8.5 8.5
April,2012 9.0 9.0 2.5 2.5 5.0 5.0 6.5 6.5 5.0 5.0
May,2012 23.0 23.0 2.0 2.0 0.5 0.5 9.5 9.5 6.5 6.5
June,2012 26.0 26.0 2.0 2.0 1.0 1.0 10.5 10.5 9.0 9.0
July,2012 28.0 28.0 3.5 3.5 2.5 2.5 5.5 5.5 5.0 5.0
August,2012 12.5 12.5 8.01 8.0 12.5 12.5 5.0 5.01 6.5 6.5
September,2012 9.5 9.5 7.0 7.0 3.5 3.5 7.5 7.5 7.0 7.0
October,2012 8.5 8.5 19.0 19.0 4.5 4.5 12.0 12.0 10.5 10.5
November,2012 9.5 9.5 4.0 4.0 0.5 0.5 34.0 34.0 23.0 23.0
December,2012 9.0 9.0 3.5 3.5 15.5 15.5 30.5 30.5 20.5 20.5
January,2013 2.5 2.5 1.5 1.5 13.0 13.0 36.5 36.5 32.0 32.0
February,2013 . 0.5 0.5 1.5 1.5 6.5 6.51 27.0 27.0 28.5 28.5
March,2013 1.5 1.5 4.0 4.0 4.5 4.5 45.5 45.5 48.0 48.0
April,2013 5.0 5.0 2.51 2.5 6.0 6.0 35.5 35.5 42.0 42.0
May,2013 13.0 13.0 13.51 13.5 36.5 36.5 22.5 22.5 31.5 31.5
June,2013 3.5 3.5 5.5 5.5 5.0 5.0 15.5 15.5 18.0 18.0
July,2013 2.0 2.0 28.0 28.0 1.5 1.5 15.5 15.5 26.0 26.0
August,2013 3.5 3.5 17.0 17.0 2.0 2.0 32.0 32.0 33.5 33.5
September,2013 1.5 1.5 13.5 13.5 0.5 0.5 11.0 11.0 1510 15.0
October,2013 3.0 2.0 25.0 22.0 1.0 1.0 15.0 14.5 15.0 20.5
November,2013 5.0 0.5 35.0 37.0 10.0 6.5 10.0 10.5 10.0 32.0
December,2013 0.0 3.0 35.0 36.0 2.0 0.5 0.0 16.0 0.0 12.0
January,2014 0.0 0.5 35.0 40.0 10.0 0.0 0.0 9.0 0.0 11.5
February,2014 0.0 3.0 35.0 16.0 2.0 1.5 0.0 5.0 0.0 1.5
March,2014 0.0 0.5 35.0 23.5 0.0 2.0 0.0 1.5 0.0 0.0
April,2014 0.0 0.0 35.0 22.0 0.0 3.0 0.0 1.5 0.0 0.0
May,2014 0.0 0.5 35.0 9.5 20.0 8.5 0.0 0.5 0.0 0.0
June,2014 0.0 0.5 20.0 22.0 5.0 2.5 0.0 0.0 0.0 0.0
July,2014 0.0 0.0 15.0 21.5 35.0 16.5 0.0 0.0 0.0 0.0
August,2014 0.0 0.0 10.01 10.5 35.0 16.5 0.0 0.0 0.0 0.0
September,2014 0.0 0.0 0.0 15.5 35.0 5.5 0.0 0.0 0.0 0.0
October,2014 0.0 0.0 0.0 8.0 20.0 2.0 0.0 0.0, 0.0 0.0
November,2014 0.0 0.0 0.0 17.01 10.01 1.5 0.0 0.0 0.0 0.0
December,2014 0.0 0.0 0.0 6.0 0.0 2.01 0.0 0.0 0.0 0.0
January,2015 0.0 0.0 0.0 19.5 0.0 8.5 0.0 0.0 0.0 0.0
February,2015 0.0 0.0 18.0 1.5 8.0 0.0 0.0 0.0 0.0
Billed Totals 388.5 608.5 293.51 1 624.5 629.5
CITY OF FORT WORTH PLANNING AND DEVELOPMENT-Project Management Services-UNBILLED
February,2015 0.0 0.0 18.0 14.5 8.0 8.0 0.0 0.0 0.0 0.0
March,2015 0.0 0.0 10.0 2.0 8.0 13.5 0.0 0.0 0.0 0.0
April,2015 0.0 0.0 0.0 0.5 2.0 7.0 0.0 0.0 0.0 0.0
May,2015 0.0 0.0 0.0 7.5 0.0 2.5 0.0 0.0 0.0 0.0
June,2015 0.0 0.0 0.0 2.5 0.0 3.5 0.0 0.0 0.0 0.0
July,2015 0.0 0.0 0.0 0.5 2.0 0.0 0.0 0.0 0.0 0.0
August,2015 0.0 0.0 0.0 40.0 0.0 0.0 0.0 0.0
September,2015 0.0 0.0 0.01 40.0 0.0 0.0 0.0 0.0
October,2015 0.0 0.0 0.0 40.0 0.0 0.0 0.0 0.0
November,2015 0.0 0.0 0.0 40.0 0.0 0.0 010 0.0
January,2016 0.0 0.0 0.0 20.0 0.0 0.0 0.0 0.0
February,2016 0.0 0.0 0.0 10.0 0.0 0.0 0.0 0.0
March,2016 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
April,2016 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
May,2016 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
June,2016 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Unbilled Totals 1 27.51 1 34.5
Fee Total @$164.60(Hr.