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HomeMy WebLinkAboutContract 47394 CITY SECRETAM' C CITY OF FORT WORTH, TEX�S"ggNTRa4CT NO. _ I�� l STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and Kimley-Horn and Associates, Inc. authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: Arlington Heights Parking Evaluation Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with Arlington Heights Parking Evaluation. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Article II Compensation Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $32,045 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Port worth,Texas OFFICIAL RECORD Standard Agreement for Professional Services Revision Date:9/24/2014 Page 1 of 8 CITY SECRETARY FT. WORTH, Thr i Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of six months, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City; provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Public Events Department, Attention: Kirk Slaughter, 1201 Houston Street, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d. Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non-renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing rights of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant's insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self-funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. j. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City, Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns, to this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 4 of 8 Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub-consultant, involving transactions to the subcontract, and further, that City shall have access during normal working hours to all sub- consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub-consultant reasonable advance notice of intended audit. (3) Consultant and sub-consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 6 of 8 and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Kirk Slaughter 1201 Houston Street Fort Worth, Texas 76102 Consultant: Kimley-Horn and Associates, Inc. Attn: Jeff Whitacre, P.E., AICP, PTP 801 Cherry Street, Suite 950 Fort Worth, Texas 76102 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth,Texas Standard Agreement for Professional Services Revision Date:9/24/2014 Page 7 of 8 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the '�1 day of O (( 201) BY: BY: CITY OF FORT WORTH ENGINEER Kimley-Horn and Associates, Inc. oua--'� �&��� usan Alanis Scott R. Arnold Assistant City Manager Assistant Secretary Date: 1 a- I s Date: I Z �� ��Zo l APPROVAL RECOMMENDED: By: Public Events- Director, Krik Slaughter APPROVED AS TO FORM AND LEGALITY M&C No.: - By. M&C Date: Ftrles -Fafffie- Assistant City Attorney ATTEST. r a J. Kayser a� p City Secretary , City of Fort Worth,Texas t� CORD Standard Agreement for Professional Services ®CCI`'IA�In�V�RIJ Revision Date:9/24/2014 rrff Page 8 of 8 CITY SECRETAR FT.WORTH,TX ATTACHMENT "A" Scope for Arlington Heights Parking Evaluation The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE The objective of this project is to develop a parking strategy to minimize the impacts from and/or better manage off-campus parking from the Fort Worth Cultural District into the adjacent Arlington Heights neighborhood. The study will also evaluate the potential future impacts of off-campus parking from the proposed Fort Worth Multi- Purpose Arena into the Arlington Heights neighborhood. The study area for this project includes the Arlington Heights neighborhood, limited to the area bounded by Camp Bowie Boulevard, Clover Lane, Byers, and Montgomery Street. The Cultural District Boundary is defined by the area bounded by West Lancaster Avenue, Rip Johnson Road, Trail Drive, and Montgomery Street. WORK TO BE PERFORMED Task 1. Data Collection Task 2. Stakeholder Meetings and Public Engagement Task 3. 2016 Stock Show Event Observations Task 4. Recommendations and Preliminary Implementation TASK 1. DATA COLLECTION 1.1. Parking Supply • ENGINEER will coordinate with the CITY to obtain existing layout of the Cultural District and total square footage of buildings within the Cultural District Boundary. • ENGINEER will coordinate with the CITY to obtain existing number of parking spaces available within the Cultural District Boundary. • ENGINEER will coordinate with the CITY and/or Events Facilities Fort Worth to obtain the proposed seating capacity and available parking plans for the proposed Multi-Purpose Arena. 1.2. Parking Demand • ENGINEER will collect aerial photos of the area bounded by Arlington Heights study area and Cultural District Study Area. Four separate aerial flyovers will be conducted to determine existing parking demand on a typical weekday and weekend as well as an event/busy (to be identified by the CITY) weekday and weekend. The time of the aerial flights will be mutually agreed upon prior to being completed. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 1 of 4 • ENGINEER will have two employees conduct on-site parking observations during a typical weekday and weekend as well as an event/busy (to be identified by the CITY) weekday and weekend. 1.3. Other Area Improvements • ENGINEER will collect from the CITY any plans or proposal associated with other improvements planned within the study area that may impact future parking supply, parking demand, traffic flow (such as solutions for cut-thru traffic), existing street cross sections (such as Montgomery Street), and or other new or redevelopment projects. ASSUMPTIONS A. ENGINEER is anticipating preparing for and attending one meeting during data collection development. DELIVERABLES A. Engineer will provide a data collection map indicating parking supply. B. Engineer will provide a data collection map indicating parking for each period analyzed. TASK 2. STAKEHOLDER MEETINGS AND PUBLIC ENGAGEMENT 2.1 Coordination Meetings • After the completion of Task 1, the ENGINEER will prepare for and attend up to three (3) total meetings with the various stakeholder groups (to be identified by the CITY, likely to include CITY staff, Cultural District stakeholders, Events Facilities Fort Worth, and/or neighborhood stakeholders.) 2.2 Open House • Prepare for and host an interactive one-day `come and go' open house to solicit feedback from stakeholders. ASSUMPTIONS A. Open House preparation will include —20 hours (the development of and mounting of various maps, boards, and charts to facilitate discussion during the open house) and will be attended by up to three (3) team members of the ENGINEER. DELIVERABLES A. Meeting notes. B. Summation of feedback from Open House City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 2 of 4 TASK 3. 2016 STOCK SHOW OBSERVATIONS 3.1 ENGINEER will provide on-site event parking observations within the study area during the 2016 Stock Show during up to two (2) time periods four up to 8 hours as identified by the CITY. ENGINEER will have two employees. ENGINEER will prepare a technical memorandum summarizing the observations, potential recommendations, and other elements of note. DELIVERABLES A. Electronic .pdf of Stock Show Observations Technical Memorandum. TASK 4. RECOMMENDATIONS AND PRELIMINARY IMPLEMENTATION 4.1 ENGINEER will develop a technical memorandum that summarizes the results of Task 1 and Task 2. 4.2 ENGINEER will include within this memorandum text and exhibits with proposed recommendations/approaches to minimize the impacts from and/or better manage off- campus parking from the Fort Worth Cultural District into the Arlington Heights neighborhood. 4.3 ENGINEER will prepare for and attend up to one (1) meeting with the CITY to assist in the development of a preliminary implementation plan (that could occur prior to the 2016 Stock Show), which may include temporary and/or permanent options. ASSUMPTIONS A. ENGINEER will respond to one round of comments from the CITY on the technical memorandum. DELIVERABLES A. Electronic .pdf of Technical Memorandum. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 3 of 4 Services not included in the existing Scope of Services — The CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, the ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Meetings in addition to the ones identified in the Scope of Services above. • Services related to development of the CITY's project financing and/or budget. • Services to support, prepare, document, bring, defend,or assist in litigation undertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth,Texas Attachment A PMO Release Date:07.23.2012 Page 4 of 4 ATTACHMENT B COMPENSATION Arlington Heights Parking Evaluation Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $32,045 as summarized in Exhibit B-1 — Engineer Invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. City of Fort Worth,Texas Attachment B PMO Official Release Date:5.19.2010 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department, Public Events Department, and City Manager's office, monthly progress reports and schedules in the format required by the City. IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount 0 Prime Consultant Kimley-Horn and Arlington Heights Parking $32,045 100% Associates, Inc. Evaluation Proposed M/WBE Sub-Consultants TOTAL 32 045 100% Project Number & Name Total Fee M/WBE Fee M/WBE % Arlin ton Heights Parking Evaluation 32 045 M0 Q0_/_0 City M/WBE Goal = 0% Consultant Committed Goal = 0% City of Fort Worth,Texas Attachment B PMO Official Release Date:5.19.2010 Page 2 of 3 B-2 § ) - � § G ) } \ \ ) Eƒ \ k 7 \ \ CL em § \) m § Co ) ) / / #< Q _ & a » \ E § \ ` I � > - ° \ 12\ w _ � _ ) 3 / © E - 2 \ ® 0)o j > ( / k 'a .)} } \\)) } k � 0 _ \ � U) < \ / I � ) E o : � 7 Z: cu E � k / m � ® , CL - L \ m L) / § « \ 2 ~ f ( ���) k { \\ \\�� \\ a ae a o 3JJL// m , / G , e \\\ \6 �cDIli \ // �\/ a. / 215 LLI / Lu ct \ � � § / � z ! - j § co k§ - 7E � § j f 0 0 / JT \ k k #/{ cn \k §} ' Z ! 7{ ) : ® ) ƒ 77 0 E E w ;- ;� » ,3!!' \ \) \ \{ {{) (\ )�\ 22\ \!/ /r {k/ \\)