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Home My WebLink AboutContract 46151-A2 CITY SECRET W CONTRACT NO. ' FORTWORTH January 5,2016 Tarrant County Samaritan Housing, Inc. Attn: Norbert White,President and CEO 929 Hemphill Street Fort Worth, Texas 76104 RE: Final Budget Revision of City Secretary Contract No. 46151 and 46151 A-1 between the City of Fort Worth ("City")and Tarrant County Samaritan Housing, Inc. ("Agency")for HOPWA Funds ("Contract') Dear Mr. White, This letter is to advise you that the Budget line items in the Contract with your Agency will require a final revision. As outlined in Section 5.2.2.2 of the Contract, Agency may increase or decrease line item amounts in the Budget, subject to written approval by the Director of the Neighborhood Services Department. In order to reconcile the remaining HOPWA Funds and to more accurately reflect actual spending,City will waive the June 1,2015 deadline for Agency requests for Budget amendments. The Budget shown on EXHIBIT "B" — BUDGET Revised 05/2015 of the Contract is hereby replaced by EXHIBIT `B"—BUDGET Revised 01/2016 attached to this letter, and deemed effective as of October 1,2014. To indicate your agreement with the revised Budget and its Effective Date, please sign where indicated below and return four copies of the original executed documents to the following address at your earliest convenience: Neighborhood Services Department Attn: Diana Carranza, Contract Compliance Specialist City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Sincere Aubrey T agard,Director Neighborhood Services Department ACCEPTED AND AGREED: Approxed'as to Form and egality: Tarrant Co my aritan Hou i ,Inc. // C�•uQ��- Assistant City Attorney By. F 0/? No e, resid6dand CYO Ate i City Secre ®8 - � OFFICIAL RECORD M&C C-26893 Date: 1201 CITY SECRETARY `0 FT.WORTHS TX AFaCAS° s EXHIBIT B-BUDGET REVISED 01/2016 Ria Account Pr age® Increase Decrease Avis ee ADMINISTRATIVE Salaries 1001 20,176 1,752 18,424 FICA 1002 1,543 Life Insurance 1003 142 Health/DentalInsurance 1004 2,456 Disability Insurance 1005 0 Unemployment-State 1006 425 Accounting 1007 3,500 Worker's Compensation 1008 0 Retirement 1009 0 Insurance-Crime and Fidelity,Commercial Umbrella Liability 1010 414 Insurance-Directors and Officers 1011 0 1,262 1,262 Insurance-Fidelity Bond or Equivalent 1012 0 490 490 SUBTOTAL ADMINISTRATIVE EXPENSES 28,656 1,752 1,752 28,656 %Administrative Cost 7% SUPPORTIVE SERVICES PROGRAM PERSON14EL Salaries 2001 234,571 FICA 2002 17,884 Life Insurance 2003 3,096 Health/DentalInsurance 2004 37,157 3,766 33,391 Unemployment-State 2005 9,289 Worker's Compensation 2006 4,521 Retirement 2007 0 Disability Insurance 2008 0 Office Supplies 3001 2,057 Office Equipment Rental 3002 3,357 2,684 6,041 Postage 3003 477 Printing 3004 650 82 732 Medical Pro am Supplies 3005 5,646 826 4,820 Construction/Building Materials(only REACH) 4001 0 Contract Labor-Nutritionist(City needs copy of contract before expenses can 21,150 3,688 24,838 be reimbursed) 4002 Craft Supplies 4003 0 Field Trip Admission Expenses 4004 0 Other Field Trip Expenses(if preapproved by City) 4005 0 Food Supplies 4006 0 Teaching Aids 4007 0 VACUA Telephone 5001 0 Electric 5002 0 Gas 5003 0 Water and Wastewater 5004 0 Solid Waste Disposal 5005 0 Rent(City needs copy of lease before expenses can be reimbursed) 5006 0 Custodial Services 5007 0 Repairs 5008 0 Cleaning Supplies 5009 0 Building Security 5010 0 Fidelity Bond or Equivalent 6001 600 600 0 Directors and Officers 6002 1,262 1,262 0 Professional Liability/Business Auto 6003 2,808 SUBTOTAL SUPPORTIVE SERVICES EXPENSES 344,525 6,454 6,454 344,525 - REIV'� AC» trT1t17`#' Short-term Rent Assistance 7002 0 Short-term Mortgage Assistance 7003 0 Short-term Utilities Assistance 7004 0 SUBTOTAL STRMU EXPENSES 0 0 0 0 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX TENANT BASED RENTAL ASSISTANCE RA Tenant Based Rental Assistance 7005 0 SUBTOTAL TBRA EXPENSES 1 0 0 0 0 FACILITY BASED OPERATING EXPENSES Salaries 8001 27,000 FICA 8002 2,100 Life Insurance 8003 75 Health/DentalInsurance 8004 2,000 Disability Insurance 8005 0 Unemployment-State 8006 I25 Worker's Compensation 8007 400 Retirement 8008 0 Insurance-Commercial Property and Liability,Professional Liability 8009 4,500 SUBTOTAL FACILITY BASED OPERATION EXPENSES 36,200 0 0 36,200 TOTAL 409,Ml SIM6 8.2% 409 1 The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT"B"-BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the "Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT `B" - BUDGET. Changes to the column labeled"Position"may only be made with the prior written consent of the City. ADMINISTRATIVE SALARY DETAIL Position Name Rate Annual Percent to Amount to Hours Grant Grant Administrative Assistant 22,425 1,300 10% 2,242 Accountant CEO 95,202 2,080 9.5% 9,008 COO 79,706 2,080 9% 7,173 TOTAL 197,333 9.3% 18,424 ADMINISTRATIVE FRINGE DETAIL Percent of Amount Percent to Amount to Payroll Grant Grant FICA 7.65% 15,096 10.2% 1,543 Life Insurance 1% 1,973 7.2% 142 Health/DentalInsurance 12.170/6 24,015 10.2% 2,456 Unemployment-State 3% 5,920 7.2% 425 Accounting 11,500 30.40 3,500 TOTAL 58,504 13.7% 8,066 ADMINISTRATIVE INSURANCE Total Budget Percent to Amount to Grant Grant Crime and Fidelity,Commercial Umbrella Liability 414 100% 414 Directors and Officers 2,360 53.5% 1,262 Fidelity Bond or Equivalent 489 100% 1 490 TOTAL 3,263 663% 2,166 SUPPORTIVE SERVICES SALARY DETAIL Position Name Rate Annual Percent to Amount to Hours Grant Grant CPO 68,411 2,080 12% 8,209 Food Service Manager 38,979 2,080 27% 10,524 Cook 27,310 2,080 31% 8,466 Cook 2 26,520 2,080 33% 8,752 Cook 3 11,997 1,040 50% 5,999 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Medical Case Manager/RN 58,000 2,080 10% 5,800 Social Work Case Mgr/Lead 40,000 2,080 62% 24,800 Social Work Case Mgr 34,008 2,080 77% 26,186 Social Work Case Mgr 30,000 2,080 80% 24,000 RCA Lead 29,000 2,080 29% 8,410 RCA 1 22,880 2,080 50% 11,440 RCA 2 22,880 2,080 40% 9,152 RCA 3 11,440 1,040 50% 5,720 RCA 4 9,360 1,040 40% 3,744 RCA 5 5,720 520 52% 2,974 RCA 6 5,720 520 50% 2,860 Family Health/Ed Coord 35,000 2,080 98% 34,306 Property Manager 44,290 2080 P 10% 4,429 LCDC Lead 36,000 2,080 15% 5,400 Support Services Manager 36,000 2,080 65% 23,400 TOTAL 539,515 39.6% 234,571 SUPPORTIVE SERVICES FRINGE DETAIL Percent of Amount Percent to Amount to Payroll Grant Grant FICA 7.65% 45,404 19.4% 17,884 Life Insurance 1% 5,935 52.2% 3,096 Health/DentalInsurance 12% 71,222 46.9% 33,391 Unemployment-State 3% 17,804 52.2% 9,289 Worker's Compensation 1 1.46% 8,663 52.2% 4,521 TOTAL 1 149,028 45.8% 68,181 FACILITY BASED OPERATION SALARY DETAIL Position Name Rate Annual Percent to Amount to Hours Grant Grant Driver/Maintenance Manager 36,070 2,080 12.50% 4,500 Driver/Maintenance Tech 18,720 2,080 32.1% 6,000 Administrative Assistant 18,720 2,080 13.4% 2,500 Property Manager 44,290 2,080 31.6% 14,000 TOTAL 117,800 22.9% 27,000 FACILITY BASED OPERATION FRINGE DETAIL Percent of Amount Percent to Amount to Payroll Grant Grant FICA 7.65% 9,012 23.3% 2,100 Life Insurance 1% 1,178 6.3% 75 Health/DentalInsurance 12% 14,136 14.1% 2,000 Unemployment-State 3% 3,534 3.5% 125 Worker's Compensation 1.46% 1,720 23.2% 400 TOTAL 29„580 15.8% 1 4,700 FACILITY BASED OPERATION INSURANCE Total Budget Percent to Amount to Grant Grant Commercial Property and Liability,Professional 22,278 20.2% 4,500 Liability TOTAL 22,278 1 20.2% 1 4,500 SUPPORTIVE SERVICES-SUPPLIES AND SERVICES Total Budget Percent to Amount to Grant Grant Office Supplies 5,000 41.7% 2,057 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Office Equipment Rental 8,135 74% 6,041 Postage 3,000 16% 477 Priniin- 5,000 14.6% 732 Medical Program Supplies 8,250 58.4% 4,820 TOTAL 29,385 48% 14,127 SUPPORTIVE SERVICES-MISCELLANEOUS Total Budget Percent to Amount to Grant Grant Contract Labor 37,000 67.1% 24,838 TOTAL 37,000 67.1% 24,838 SUPPORTIVE SERVICES-FACILITY AND UTILITIES Total Budget Percent to Amount to Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Repairs Cleaning Supplies Building Security TOTAL SUPPORTIVE SERVICES-LEGAL,FINANCIAL AND INSURANCE Total Budget Percent to Amount to Grant Grant Professional Liability/Business Auto 7,587 37% 2,808 TOTAL 7,587 37% 2,808 DIRECT ASSISTANCE Total Budget Percent to Amount to Grant Grant Childcare Scholarships Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance TOTAL OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX