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HomeMy WebLinkAboutContract 46489-FP1 partment of TP&W Const. Services 1E#_ "� ate ;k MManageraITWORTH@ ;;k Management J.Page '' CT�f SECRETA . 3.E. Brotherton A Westerman al IScanne CONTRACT�� 1 proceeding people have been C tacted conceming the request for final meat&have released this project for such payment. VP1R0JECT ON AND PUBLIC WORKS iarance Conducted By Shameka Kennedy COMPLETION D.O.E.Ns: 7337 Regarding contract 46489 for MARTIN LUTHER KING BALL PARK FIELD LIGHTING IMP as required by the PARKS DEPARTMENT as approved by City Council on 1/27/15 through M&C C-27162 the director of the PARKS DEPARTMENT upon the recommendation of the Assistant Director of the Transportation&Public Works Department has accepted the project as complete. Original Contract Prices: $378,032.00 Amount of Approved Change Orders: Ns Revised Contract Amount: $378,032.00 Total Cost Work Completed: $372,532.00 Less Deductions: Liquidated Damages: DayseQ$210.00!Day Pavement Deficiencies: Total Deduction Amount: $0.00 Total Cost Work Completed: $372,532.00 Less Previous Payments: $335,278.80 Final Payment out $37,253.20 *'• W. Recomr4ended or Acceptance Date Asst. Director, TPW - Infrastructure Design and Construction 1—(232� I kcd Zerlo� Accept Date Dftector, Park and Recreation Department -ty ` a� u, C'6 Manager Da e Comments: C283-541200-8054302225513383 OFFICIAL RECORD CITY SECRETARY JAN 2 72014- FT.WORTH,TX FORT WORTH CITY OF FORT WORTH FINAL PAYMENT REQUEST Contract Name BALLFIELD LIGHTING IMPROVEMENTS Contract Limits Project Type PARKS City Project Numbers 02255/02256 DOE Number 7337 Estimate Number 13 Payment Number 13 For Period Ending 12/7/2015 CD City Secretary Contract Number 46489 Contract Time 12CD Contract Date Days Charged to Date 120 Project Manager Gonzalez Contract is 99.000 Complete Contractor GROVES ELECTRICAL 2410 SQUIRE PLACE FARMERS BRANCH, TX 75234 Inspectors DICKINSON / CAZORLA Monday,December 07,2015 Page l of 5 r City Project Numbers 02255/02256 DOE Number 7337 Contract Name BALLFIELD LIGHTING IMPROVEMENTS Estimate Number 13 Contract Limits Payment Number 13 Project Type PARKS For Period Ending 12/7/2015 Project Funding MARTIN LUTHER KING PARK Item Description of Items Estimated Unit Unit Cost Estimated Completed Completed No. Quanity Total Quanity Total 1 DEMOLITION 1 LS $6,641.00 $6,641.00 1 $6,641.00 2 SWITCHGEAR INCLDING PANELS, 1 LS $15,335.00 $15,335.00 1 $15,335.00 DISCONNECTS,ENCLOSURES,FUSES,ETC 3 WIRING DEVICES 1 LS $95.00 $95.00 1 $95.00 4 IDENTIFICATION 1 LS $423.00 $423.00 1 $423.00 5 CONDUIT&BOXES 1 LS $2,884.00 $2,884.00 1 $2,884.00 6 CONDUCTORS I LS $5,444.00 $5,444.00 I $5,444.00 7 LIGHTING FIXTURES,POLES,CONTROLS& 1 LS 6128,453.00 $128,453.00 1 $128,453.00 LIGHTING PROTECTION 8 SUPPORTS 1 LS $2,252.00 $2,252.00 1 $2,252.00 9 EXCAVATION&BACKFILL 1 LS $9,874.00 $9,874.00 1 $9,874.00 10 TOPSOIL,SEEDING AND HYDROMULCH 1 LS $577.00 $577.00 1 $577.00 11 CONCRETE 1 LS $3,309.00 $3,309.00 1 $3,309.00 12 ARC-FLASH STUDY 1 LS $2,449.00 $2,449.00 1 $2,449.00 Sub-Total of Previous Unit $177,736.00 $177,736.00 TRAIL DRIVERS PARK Item Description of Items Estimated Unit Unit Cost Estimated Completed Completed No. Quanity Total Quanity Total 1 DEMOLITION 1 LS $6,641.00 $6,641.00 1 $6,641.00 2 SWITCHGEAR INCLDING PANELS, 1 LS $15,335.00 $15,335.00 1 $15,335.00 DISCONNECTS,ENCLOSURES,FUSES,ETC 3 WIRING DEVICES 1 LS $95.00 $95.00 1 $95.00 4 IDENTIFICATION I LS $423.00 $423.00 1 $423.00 5 CONDUIT&BOXES 1 LS $4,700.00 $4,700.00 1 $4,700.00 6 CONDUCTORS 1 LS $9,043.00 $9,043.00 1 $9,043.00 7 LIGHTING FIXTURES,POLES,CONTROLS& I LS 6128,453.00 $128,453.00 1 $128,453.00 LIGHTING PROTECTION 8 SUPPORTS 1 LS $2,252.00 $2,252.00 1 $2,252.00 9 EXCAVATION&BACKFILL 1 LS $10,019.00 $10,019.00 1 $10,019.00 10 TOPSOIL,SEEDING AND HYDROMULCH 1 LS $577.00 $577.00 1 $577.00 lI CONCRETE 1 LS $3,309.00 $3,309.00 I $3,309.00 12 ARC-FLASH STUDY I LS $2,449.00 $2,449.00 1 $2,449.00 Monday,December 07,2015 Page 2 of 5 City Project Numbers 02255/02256 DOE Number 7337 Contract Name BALLFIELD LIGHTING IMPROVEMENTS Estimate Number 13 Contract Limits Payment Number 13 Project Type PARKS For Period Ending 12!7/2015 Project Funding I3 GENERAL REQUIREMENTS 1 LS ------------------- -------------------- Sub-Total of Previous Unit $183,296.00 $183,296.00 ALT BID ITEMS Item Description of Items Estimated Unit Unit Cost Estimated Completed Completed No. Quanity Total Quanity Total 1 CHANGE ORDER ALLOWANCE I LS $2,000.00 $2,000.00 2 CHANGE ORDER ALLOWANCE 1 LS $5,000.00 $5,000.00 0.3 $1,500.00 3 CHANGE ORDER ALLOWANCE I LS $10,000.00 $10,000.00 1 $10,000.00 --------------- ----------- --------- Sub-Total of Previous Unit $17,000.00 $11,500.00 Monday,December 07,2015 Page 3 of 5 City Project Numbers 02255/02256 DOE Number 7337 Contract Name BALLFIELD LIGHTING IMPROVEMENTS Estimate Number 13 Contract Limits Payment Number 13 Project Type PARKS For Period Ending 12/7/2015 Project Funding Contract Information Summary / Original Contract Amount $378,032.00 �✓ Change Orders Total Contract Price $378,032.00 Total Cost of Work Completed $372,532.00 f Contractor .' pft��LG�QA d' Less %Retained $0.00 1' Net Earned $372,532.00 Inspection Su r ` Earned This Period $37,253.20OL Retainage This Period $0.00 Date f l S �� Less Liquidated Damages Project Mana Days @ /Day $0.00 / ate �'ts'�6 LessPavement Deficiency $0.00 Asst.DirectorfFP - Design and Construction Less Penalty $0.00 /^ Date I Q Z©C,O Less Previous Payment $335,278.80 y Dir ctor/Contracting Department Plus Material on Hand Less 15% $0.00 Balance Due This Payment $37,253.20 Monday,December 07,2015 Page 4 of 5 City Project Numbers 02255/02256 DOE Number 7337 Contract Name BALLFIELD LIGHTING IMPROVEMENTS Estimate Number 13 Contract Limits Payment Number 13 Project Type PARKS For Period Ending 12/7/2015 Project Funding Project Manager Gonzalez City Secretary Contract Number 46489 Inspectors DICKINSON / CAZORLA Contract Date Contractor GROVES ELECTRICAL Contract Time 120 CD 2410 SQUIRE PLACE Days Charge to Date 120 CD FARMERS BRANCH,TX 75234 Contract is 0.000000 Complete CITY OF FORT WORTH SUMMARY OF CHARGES Line Fund Account Center Amount Gross Retainage Net Funded 39801-2060000-002255-CRETAN $186,236.00 $18_,348.60 $18,348.60 39801-2060000-002256-CRETAN $191,796.00 $18,904.60 $18,904.60 Total Cost of Work Completed $372,532.00 Less 0 %Retained $0.00 Net Earned $372,532.00 Earned This Period $0.00 Retainage This Period $37,253.20 Less Liquidated Damages 0 Days @ $0.00 /Day $0.00 Less Pavement Deficiency $0.00 Less Penalty $0.00 Less Previous Payment $335,278.80 Plus Material on Hand Less 15% $0.00 Balance Due This Payment $37,253.20 Monday,December 07,2015 Page 5 of 5 CPA- t FORTWORTH rev 03/05/07 TRANSPORTATION& PUBLIC WORKS FINAL STATEMENT OF CONTRACT TIME FINAL STATEMENT NO.:13 NAME OF PROJECT: Ballfield Lighting Improvements at MLK&Trail Drivers Parks PROJECT NO.: 02255/02256 CONTRACTOR: Groves Electrical Services,In DOE NO.; 7337/7338 PERIOD FROM;11/01/15 TO: 11/30/15 FINAL INSPECTION DATE: 16-Nov-15 WORK ORDER EFFECTIVE:4/6/2015 CONTRACT TIME: 120 0 W4* CD DAY OF DAYS REASON FOR DAYS DAY OF DAYS REASON FOR DAYS MONTH CHARGED DURING CREDITED MONTH CHARGED RIGS CREDITED NG 1. 16. 2. 17. 3. 18. 4. 19. 5. 20. 6. 21. 7. 22. 8. 23. 9. 24. 10. 25. 11. 26. 12. 27. 13. 28. 14. 29. 15. 30. 31. SAT,SUN, RAIN,TOO WET, UTILITIES OTHERS* DAYS TOTAL &HOLIDAYS &TOO COLD RELOCATIONS CHARGED DAYS THIS 0 0 PERIOD PREVIOUS PERIOD 120 120 TOTALS TO DATE 120 120 *REMARKS: Contractor did the job on the time allowed.There was waiting time out of contracto's control. Je CONTRACTOR D TE ECTO DATE , P Le e C• Gv 0yes re 4'ENGINEERING DEPARTMENT The City of Fort Worth• 1000 Throckmorton Street•Fort Worth,TX 76012-6311 (817)392-7941 •Fag:(817)392-7845 FoRTWORTHREV:02/20/07 i TRANSPORTATION AND PUBLIC WORKS PERFORMANCE EVALUATION OF CONTRACTOR I CONTRACTOR&PROJECT DATA Name of Contractor Project Name Groves Electrical Services,Inc. Ballfield Lighting Improvements at MLK&Trail Drivers Park DOE Inspector DOE Number Adilda Cazorla 7337/7338 DOE Inspector Project Manager ❑ Water❑ Waste water[] Stone Drainage❑ Pavement Carlos Gonzalez Initial Contract Amount Project Difficulty $378,032.00 Q Simple QQ Routine Q Complex Final Contract Amount Date $372,532.00 11/12/2015 II)PERFORMANCE EVALUATION 0-Inadequate 1-Deficient 2-Standard 3-Good 4-Excellent ELEMENT WEIGHT(x) APPLICABLE(Y/N) RATING(0-4) MAX SCORE SCORE 1 Submission of Documents 2 Y 4 8 8 2 Public Notifications 5 N 3 Plans on Site 5 Y 4 20 20 4 Field Supervision 15 Y 4 60 60 5 Work Performed 15 Y 4 60 60 6 Finished Product 15 Y 4 60 60 7 Job Site Safety 15 Y 4 60 60 8 Traffic Control Maintenance 15 N 9 Daily Clean Up 5 Y 3 20 15 10 Citizen's Complaint Resolution 5 N 11 Property Restoration 5 Y 3 20 15 12 After Hours Response 5 N 13 Project Completion 5 Y 4 20 20 TOTAL ELEMENT SCORE(A) 318 BONUS POINTS(25 Maximum)(B) TOTAL SCORE(TS) 318 III)CONTRACTOR'S RATING Maximum Score(MS)=448 or sum of applicable element score maximums which Rating(ITS/MS] * 100%) 318 / 328 = 97% Performance Category Excellent <20%=Inadequate 20%to<40%=Deficient 40%to<60%=Standard 60%to<80%=Good >_80%=Excellent Inspector's Comments(INCLUDING EXPLANATION OF BONUS POINTS AWARDED) Signature DOE Inspector �, Signature Contractor e'e e• oyes t ks, Signature DOE Inspector's Supervisor Zf CONTRACTOR'S COMMENTS A, TRANSPORTATION AND PUBLIC WORKS '' The City of Fort Worth• 1000 Throckmorton Street•Fort Worth,TX 76012-6311 (817)392-7941 •Fax:(817)392-7845 FORTWORTHREV:02122107 TRANSPORTATION AND PUBLIC WORKS CONTRACTOR'S EVALUATION OF CITY I PROJECT INFORMATION Date: 11/12/2015 Name of Contractor Project Name Groves Electrical Services,Inc. Ballfield Lighting Improvements at MLK&Trail Drivers Park DOE Inspector Project Manager Adilda Cazorla Carlos Gonzalez DOE Number Project Difficulty Type of Contract 7337/7338 0 Simple OQ Routine 0 Complex ❑ Water[:] WasteWater[-] Storm Drainage[] Pavement Initial Contract Amount Final Contract Amount $378,032.00 $372,532.00 II)PERFORMANCE EVALUATION 0-Inadequate I -Deficient 2-Standard 3 -Good 4-Excellent ELEMENT RATING ELEMENT RATING (0-4) (0-4) INSPECTION EVALUATION PLANS&SPECIFICATIONS 1 Availability of Ins ector 1 Accuracy of Plans to Existin Conditions 2 Knowledge of Inspector 2 Clarity&Sufficiency of Details 3 Accuracy of Measured Quantities 3 Applicability of Specifications 4 Display Of Professionalism 4 Accuracy of Plan Quantities 5 Citizen Complaint Resolution VVLA PROJECT MANAGER EVALUATION 6 Performance-Setting up Valve Crews,Labs 1 Knowledge And/Or Problem Resolution ADMINISTRATION 2 Availability of Project Manager 1 Change Order Processing Time 3 Communication 2 Timliness of Contractor Payments 4 Resolution of Utility Conflicts 3 Bid Opening to Pre-Con Meeting Timeframe III)COMMENTS&SIGNATURES COMMENTS Signature Contractor L-e- t - VAS► c�eS�d+av - Signature DOE Inspector Signature DOE Inspector's Supervisor INSPECTOR'S COMMENTS TRANSPORTATION AND PUBLIC WORKS sr The City of Fort Worth• 1000 Throckmorton Street•Fort Worth,TX 76012-6311 (817)392-7941 •Fax:(817)392-7845 � o x 4 Contractor's Affidavit of Payment of Debts and Claims PROJECT: (Name and address) OWNER'S PROJECT NUMBER: Ballfield Lighting Improvements City of Fort Worth Job# Martin Luther King Park #2255 Trail Drivers Park #2256 CONTRACT FOR: Ballfield Lighting TO OWNER: (Name and address) CONTRACT DATED: January 27, 2015 City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76012 STATE OF: Texas COUNTY OF: Dallas The undersigned hereby certifies that,except as listed below,payment has been made in full and all obligations have otherwise been satisfied for all materials and equipment furnished,for all work,labor,and services performed,and for all known indebtedness and claims against the Contractor for damages arising in any manner in connection with the performance of the Contract referenced above for which the Owner or Owner's property might in any way be held responsible or encumbered. EXCEPTIONS: SUPPORTING DOCUMENTS ATTACHED HERETO: CONTRACTOR: 1. Consent of Surety to Final Payment.Whenever Groves Electrical Service,Inc. Surety is involved,Consent of Surety is 2410 Squire Place required.AIA Document G707,Consent of Farmers Branch,Texas 75234 Surety,may be used for this purpose (Signature of authorized representative) Maria Groves.CFO (Printed name and title) Subscribed and sworn t before me on this date: � Gam Leeann May HoAns _ December 9, 01 25 s4�T Commission Expires 'FOF 08-02-2017 Notary Public: - 4^ My Commission Expires: CONSENT OF OWNER ❑ ARCHITECT ❑ SURETY COMPANY CONTRACTOR ❑ TO FINAL PAYMENT SURETY ❑ OTHER AIA DOCUMENT G707 PROJECT: Martin Luther King Park and Trail Drivers Park (name, address) Dallas, TX TO (Owner) City of Fort Worth CITY PROJECT NO'S: 02255 & 02256 1000 Throckmorton Street CONTRACT FOR: Ballfield Lighting Fort Worth, TX 76012 L CONTRACT DATE: January 27, 2015 CONTRACTOR: Groves Electrical Service, Inc. In accordance with the provisions of the Contract between the Owner and the Contractor as indicated above, the (here insert name and address of Surety Company) Merchants Bonding Company (Mutual) 6700 Westown Parkway, Des Moines, IA 50266 SURETY COMPANY, on bond Of (here insert name of Contractor) Groves Electrical Service, Inc. 2410 Squire Place, Farmers Branch, TX 75234 CONTRACTOR, hereby approves of the final payment to the Contractor, and agrees that final payment to the Contractor shall not relieve the Surety Company of any of its obligations to (here insert name and address of Owner) City of Fort Worth 1000 Throckmorton Street, Fort Worth, TX 76012 , OWNER, as set forth in the said Surety Company's bond, Bond No. TXC 606870 IN WITNESS WHEREOF, the Surety Company has hereunto set its hand this 30th day of November, 2015. Merchants Bonding_Company (Mutual) Surety Company Signature of Authorized Representative Altcst: _ (Seal): Jen er P c hl, Witness Tonie Petranek Title Attorney-In-Fact NOTE:This form isto used as a companion document to AIA DOCUMENT G706, CONTRACTORS AFFIDAVIT OF PAYMENT AND DEBTS AND CLAIMS, Current Edition AIA DOCUMENT G707 • CONSENT OF SURETY COMPANY TO FINAL PAYMENT APRIL 1970 EDITION • AIA® ONE PAGE 0 1970 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 MERCHANTS BONDING COMPANY,. POWER OF ATTORNEY Know All Persons By These Presents,that MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING, INC.,both being corporations of the State of Iowa(herein collectively called the"Companies'do hereby make,constitute and appoint, individually, Clem F Lesch; Eric Lesch; Jennifer Picchi; Roger Bales; Steven W Lewis; Tonie Petranek their true and lawful Attorney(s)-in-Fact,to make,execute,seal and deliver on behalf of the Companies,as Surety,bonds,undertakings and other written obligations in the nature thereof,subject to the limitation that any such instrument shall not exceed the amount of: FIVE MILLION($5,000,000.00)DOLLARS This Power-of-Attorney is granted and is signed and sealed by facsimile under and by authority of the following By-Laws adopted by the Board of Directors of Merchants Bonding Company(Mutual)on April 23,2011 and adopted by the Board of Directors of Merchants National Bonding,Inc.,on October 24,2011. 'The President,Secretary,Treasurer,or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys-in-Fact,and to authorize them to execute on behalf of the Company,and attach the seal of the Company thereto,bonds and undertakings,recognizances,contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance,or other suretyship obligations of the Company,and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only,it is agreed that the power and authority hereby given to the Attorney-in-Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation.It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee,shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only,it is agreed that the power and authority hereby given to the Attorney-in-Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner- Department of Highways of the Commonwealth of Kentucky at least thirty(30)days prior to the modification or revocation. In Witness Whereof,the Companies have caused this instrument to be signed and sealed this 10th day of November 2015 ' MERCHANTS BONDING COMPANY(MUTUAL) tX�.....co...#1 • MERCHANTS NATIONAL BONDING,INC. oR-.40% :�o..oaPO9`1! 9J:y,L• 2003 s.n: �s' 1933 :yJ' C• By STATE OF IOWAv.. Yt..a+N"`` n,, ••'`Y'• ••••• COUNTY OF Dallas ss. President On this 10th day of November , 2015 ,before me appeared Larry Taylor,to me personally known,who being by me sworn did say that he is President of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC.;and that the seals affixed to the foregoing instrument are the Corporate seals of the Companies;and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. Aey"'& WENDY WOODY o > Commission Number 784654 ? it_ My Commission Expires /oqvi, • June 20 2017 Notary Publi , County,lows (Expiration of notary's commission does not invalidate this instrument) I,William Warner,Jr.,Secretary of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof,I have hereunto set my hand and affixed the seal of the Companies on this 30th day of November 2015 ,,.a Hibryry •••••a� C 9� '<: %42 .k , i , d. '°O- •z. �:;• Secretary 2. 1933 cy ds► .. .•rte ': �? •.. POA 0014(6/15) ~��~�""""`"�*�, •••••• M&C - Council Agenda Page 1 of 3 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/27/2015 DATE: Tuesday, January 27, 2015 REFERENCE NO.: **C-27162 LOG NAME: 80BALLFIELD LIGHTING AT MLK AND TD GROVES SUBJECT: Authorize Execution of a Construction Contract with Groves Electrical Service, Inc., in the Amount of $378,032.00 for the Construction of Ballfield Lighting Improvements at Martin Luther King Park and Trail Drivers Park and Authorize Waiver of Certain Related Development Fees (COUNCIL DISTRICTS 2 and 5) RECOMMENDATION: It is recommended that the City Council authorize the execution of a construction contract with Groves Electrical Service, Inc., in the amount of$378,032.00 for the construction of ballfield lighting improvements at Martin Luther King Park and Trail Drivers Park and authorize the waiver of certain related development fees. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the award of a construction contract to Groves Electrical Service, Inc., in the amount of$378,032.00 for the construction of ballfield lighting improvements at Martin Luther King Park and Trail Drivers Park. On September 17, 2013, (M&C G-18005)the City Council adopted Appropriation Ordinance No. 20943- 09-2013,which appropriated$1,400,000.00 of proceeds from a sale of Certificates of Obligation for athletic field lighting replacement, including $600,000.00 for athletic field lighting replacement at Martin Luther King and Trail Drivers Parks. Project funding is summarized in the table below: PARKS 2013 CERTIFICATES OF OBLIGATION FUNDS Martin Luther $300,000.00 King Trail Drivers $300,000.00 TOTAL PROJECT $600,000.00 FUNDS On February 19, 2014, a Professional Services Agreement was administratively executed with Yaggi Engineering, Inc., (City Secretary No. 45363) in the amount of$47,000.00 for design and preparation of construction documents. The project advertised on October 9, 2014 and October 16, 2014 in the Fort Worth Star-Telegram and on October 30, 2014 the following bids were received and tabulated as follows: BIDDERS11 BASE BID ALT. BID TO0 11TAL http://apps.cfwnet.org/ecouncil/printmc.asp?id=20577&print=true... 4/2/2015 M&C - Council Agenda Page 2 of 3 Groves Electrical $361 ,032.00 $17,000.00 $378,032.00 Service, Inc. Nema 3 Electric, $376,689.00 $17,000.00 $393,689.00 Inc. Bean Electrica, $427,593.00 $170000.00 $444,593.00 Inc. The Base Bid work includes site preparation, demolition and installation of new ballfield lighting systems at Martin Luther King Park and Trail Drivers Park. The Bid Alternate item includes a construction allowance in the amount of$17,000.00. It is recommended that the Base Bid amount of$361,032.00 and the Bid Alternate in the amount of $17,000.00 totaling $378,032.00, as submitted by Groves Electrical Service, Inc., be approved for award of contract. The contract period is 120 calendar days. Associated design/construction administration, inspection, testing and change order contingency funding totals$87,000.00 for a total construction budget of$465,032.00. M/WBE OFFICE-Groves Electrical Service, Inc., is in compliance with the City's Business Diversity Ordinance by committing to 7 percent MBE participation on the Parks and Community Services Department base bid price only. The City's MBE goal on this base bid contract is 7 percent. Staff recommends that the City Council agrees to waive the following fees related to the required improvements that would otherwise be charged by the City at any time prior to the Completion Deadline: (i) all plan review, inspection, and re-inspection fees; and (ii) all electrical permit fees. All other fees charged or assessed by the City, in accordance with applicable federal, state and local laws, ordinances, rules and regulations are not waived and shall be fully payable. Staff recommends these fee waivers as an appropriate tool that will serve the public purpose of installing lighting improvements on recreational fields located at two City-owned parks, as authorized by and Article 3, Section 52, Texas Constitution. Because construction of the improvements will be overseen through the permitting processes outlined in the City Code, Staff has adequate controls in place to ensure that this public purpose is carried out. The estimated impact on the annual operating budget is$3,150.00. Construction is anticipated to commence in March 2015 and be completed by July 2015. Trail Drivers Park is located in COUNCIL DISTRICT 2 and Martin Luther King Park is located in COUNCIL DISTRICT 5. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, in the Park Improvement Overruns Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers http://apps.cfwnet.org/ecouncil/printmc.asp?id=205 77&print=true... 4/2/2015 M&C - Council Agenda Page 3 of 3 1) C283 541200 805430225580 $186,236.00 1) C283 541200 802430225680 $191.796.00 CERTIFICATIONS: Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) Additional Information Contact: Carlos Gonzalez (5734) ATTACHMENTS 1. CONTRACT COMPLINACE MEMO-GROVES ELECT..Ddf (CFW Internal) 2. Funds Verification.docx (CFW Internal) 3. Groves Electrical Service -SAM.pdf (CFW Internal) 4. MILK CONSTRUCTION FAR.pdf (CFW Internal) 5. TRAIL DRIVERS CONSTRUCTION FAR.Ddf (CFW Internal) http://apps.cfwnet.org/ecouncil/printmc.asp?id=205 77&print=true... 4/2/2015 BALLFIELD LIGHTING IMPROVEMENTS AT MLK AND TRAIL DRIVERS PARK BEFORE AND AFTER 1.00—Martin Luther King Park—Before Ballfield Lighting Improvements, November 2014. (CD 5) i � T 1.01—Martin Luther King Park—After Ballfield Lighting Improvements, October 2015. (CD 5) Page 1 BALLFIELD LIGHTING IMPROVEMENTS AT MLK AND TRAIL DRIVERS PARK BEFORE AND AFTER y 1FY . C tit F -;*7 2.00—Trail Drivers Park—Before Ballfield Lighting Improvements, November 2014. (CD 2) am w. � I x, I s. f 2.01—Trail Drivers Park—After Ballfield Lighting Improvements, October 2015. (CD 2) Page 2