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HomeMy WebLinkAboutContract 45424-R2 CSC No. P N' r CITY OF FORT WORTH CONTRACT RENEWAL NOTICE 2/4/16 Heritage Environmental Services,LLC. 7901 W.Moms ST. Indianapolis,IN 46266 Re: NOTICE OF CONTRACT RENEWAL Transportation,Disposal and Recycling of Household Hazardous Waste Contract No.CSC No.45424(the"Contract") Renewal Term No.2:February 27,2016 to February 26,2017 The above referenced Contract will expire on February 26,2016.Pursuant to the Contract,contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 45424 for an additional one year period, which will begin immediately upon the expiration of the current term and will end on February 26, 2017. All other terms and conditions of CSC No. 45424 remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at http://fortworthtexas. ov/purchasing to insure that your company information is correct and up- to-date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely yours, Darian Gavin,Contract Compliance Specialist FMS,Purchasing Division 817-392-2057-Direct 817-392-8440-Fax I hereby acknowledge receipt of the Contract Rene wal Notice for CSC No.45424 for a one year period ending on February 26,2017. By: �ZA ��Wc Date: 2 Ln/!(.P ed a and Title a e 'l X— CITY OF FORT WORTH: A ST: (Od .---- Fernando Costa,Assistant City Manager (� *goo2_ K Secretary/ � o0 Date: k�h-6 8 f C-26663 _go aQ00000000 X M AL RECORD f�RF_TARY Oficial site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FaR�WH COUNCIL ACTION: Approved on 2/11/2014 REFERENCE ff 20HOUSEHOLD HAZARDOUS DATE: 2/11/2014 NO.: C-26663 LOG NAME: WASTE-HERITAGE ENVIRONMENTAL SERVICES CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contract with Heritage Environmental Services, LLC, in the Amount Not to Exceed $404,500.00 for Transportation, Disposal and Recycling of Household Hazardous Wastes (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Heritage Environmental Services, LLC, in the amount not to exceed $404,500.00 for the transportation, disposal and recycling of household hazardous wastes for a term of one-year with the option to renew for three additional terms of one-year each. DISCUSSION: A Request for Proposals (RFP) for transportation, disposal and recycling of household hazardous waste collected at the Environmental Collection Center was posted on December 19, 2013 and advertised in the Fort Worth Star-Telegram on December 20 and 27, 2013. Proposals were received on January 9, 2014 and then evaluated and scored based on a pre-determined criteria to provide the best value for the City. The criteria included, but were not limited to, cost, experience, and qualifications. Based on the total scores, Heritage Environmental Services, LLC, is recommended to provide household hazardous waste transportation, disposal and recycling services. Heritage Environmental Services, LLC, also offered the lowest price for the services. The Environmental Collection Center provides area citizens a convenient place to dispose of household hazardous waste. The TPW-Environmental Management Division operates the center and packages the waste received for disposal. In order to comply with State and Federal guidelines regarding the transportation and disposal of hazardous materials, the services of a licensed hazardous waste disposal contractor are required. RENEWAL OPTIONS - This contract may be renewed for up to three additional successive one-year terms at the City's option. Renewal may be effective by notice in writing by the City Manager, or his designee, to the contractor within 30 days of the expiration of the prior term. This action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Environmental Protection Fund. TO Fund/Account/Centers FROM Fund/Account/Centers R103 539410 0204103 $404,500.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Michael Gange (6569) ATTACHMENTS I