HomeMy WebLinkAboutContract 45276-A2 AMENDMENT NO. 2 TO AGREEMENT
FOR PROFESSIONAL SERVICES
SCHEMATIC DESIGN FOR THE OLD KXAS BUILDING
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. � ` -� Z
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth (the "City") and Elements of Architecture, Inc. (the "Architect") made
and entered into City Secretary Contract No. 45276 (The Contract) which was administratively executed in
the amount of$27,220.00.
Whereas, the City administratively executed Amendment.No. 1 on July 31, 2014 in the amount of
$22,373.00.
WHEREAS, further amendment is necessary to reimburse the Architect for professional services for the
project as part of the design services agreement; and
NOW THEREFORE, City and Architect, acting herein by and through their duly authorized
representatives, enter into the following agreement which amends the Contract:
1.
Article 1.1, SECTION I — SERVICES OF THE ENGINEER, the following paragraph is added to read as
follows:
"Provide Construction Documents and Construction Administration Services as required for the
facility. The scope of services is described in the Elements of Architecture, Inc. letter dated April
23, 2015, Subject: Proposal for A/E Additional Services — Tactical Center — KXAS CD/CA
Phases, attached hereto as Attachment "A" and made a part of this Agreement". This
Amendment No. 2 increases The Contract by $147,099.00 Including up to $5,800.00 in
reimbursable expenses.
2.
Paragraph 1 of SECTION V-COMPENSATION TO ARCHITECT, is amended as follows:
"The total compensation for all of the assignments to be performed by Architect as described in
CHARACTER AND EXTENT of ARCHTECT'S SERVICES hereof shall be a fee not to exceed of
$196,692.00. "
3.
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OFFICIAL RECORD ✓, C1TyS� �ARYTH r
CITY SECRETARY �`��
FT. WORTH, TJX �
All other provisions of this Contract which are not expressly amended herein shall remain in full force and
effect.
EXECUTED this the 3(&y of , in Fort Worth, Tarrant County, Texas.
ELEMEN F H U E APP
By:
Debbie I ' r Jesus J. Chapa
Principle ®� —!�® Assistant City Manager_
ti o�
APPROV OMMENDI= . V g DE
By 0000�oo "7.
Steve ooke, hector ary J.
Property Management Department y Rv City SecVrer4yy f
M+G (e-�bfrlr0 llfteeHe6t t(Z1114t
APPROVED AS TO FORM AND LEGALITY: MBC C-27517 Approved 10.27.2015
Contract Authorization
By:
Richard McCracken foes 29s �i�'`++csr+.'. tvllo• 31tb
Assistant City Attorney
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH,TX
1201 61'Ave,Suite 100
Fort Worth,Texas 76104
ELEMENTS Phone 817.333.2880
of Architecture, inc.
Fax 817.333.2883
April 10, 2015
Ronnie Clements
City of Fort Worth
401 West 13th Street
Fort Worth,TX 76102
Re: Proposal for A/E Services—Annual A/E Contract
Tactical Center- KXAS CD/CA Phases
Dear Ronnie;
Elements is pleased to provide to you this proposal for Architectural and Engineering Services associated with
the Construction Documents and Construction Administration Phase services for providing renovation to the
new tactical center at the old ICXAS facility based on our SD submittal. We have assumed that this project will
be bid.
We anticipate the scope of services anticipated for this project is as follows:
SCOPE OF SERVICES
Construction Documents
1. Attend a pre-development meeting with the city to review the project based on SD phase deliverables.
2. Based on the approval from the COFW of the SD phase, prepare construction documents. We have
assumed that the documents provided in the SD phase will not require reprogramming or
modifications.
3. Submit construction documents for review only.
4. Modify documents as required per City review.
5. Submit documents to City for distribution.
Bidding Phase Services
1. Attend a Pre-Bid meeting to be held by the city of potential bidders of the project.
2. Prepare any addenda as might be generated from the pre-bid meeting as well as questions prior to bid
acceptance.
3. Review bids received and provide input.
4. Prequalification of bidders.
5. Meeting with the city for evaluating bids.
Construction Administration Phase
1. Respond to any RFI's for clarification to the documents.
Z. Review of Shop drawings and other submittals as stipulated in the construction documents.
3. Site visit as appropriate during the construction phase. We have included a total of three site visits.
Exciuslons and Quallflcattons to This Proposal:
1. Services requested in addition to those specifically outlined in this proposal will be identified and a fee
proposal provided with approval required before continuing with those services.
2. We have assumed that utilities for connection are available on site.
3. We have included a topo survey and we understand platting for the project will be required.
4. We have not included services to procure a geotechnical report as we have assumed that this will not
be required for the work on this project.
5. We have anticipated that TAS review/TDLR submittal will be required.
6, Any modifications to the Schematic Design package previously submitted and approved will be
considered additional services.
COFW Tactical Center- KXAS
Proposal for CD/CA Phase Services
April 10, 2015
Page 2 of 2
7. We have not included any updates to the original opinion of probable construction cost that was
prepared under the schematic design phase of the project.
8. Proposals from each consultant are included with any information and/or qualifications to their proposal
included within our proposal_
PROPOSED FEE
Labor
We propose to provide our services as identified in this proposal on an hourly basis with the not to exceed
amounts as follows:
Construction Documents Phase
Survey and Platting(8500 x 1.1) $ 9,350.00
iSWM Plans Urban Forestry(I 4000x 1.1) $ 15,400.00
Civil Engineering(12500 x 1.1) $ 13,750.00
Architectural $ 38,000.00
Structural Engineering(3300 x 1.1) $ 3,630.00
MEP Engineering(40190 x 1.1) $ 44,209.00
Total $124,339.00
Construction Administration and Bidding Phase
Civil Engineering(2300 x 1.1) $ 2,530.00
Architectural $ 13,000.00
Structural Engineering(800 x 1.1) $ 880.00
MEP Engineering(500 x 1.1) $ 550.00
Total $ 16,960.00
Expenses
Reimbursable expenses as outlined in the Master Contract are not included in our labor fee and are estimated at
$5,800.00.This amount Includes TAS review.
DELIVERABLE
Deliverable for this project will include review documents at substantially complete and then final construction
documents for the CD Phase. CA phase will include appropriate deliverables for the task.
PROJECT TEAM
MEP Engineering will be by Torres Engineering, Frank Neal will provide Structural Engineering and Carrillo
Engineering will provide Civil Engineering. All other services will be by Elements. Torres, Carrillo and Elements
are MWBE certified firms thus exceeding the requirements for MWBE.
SCHEDULE
A definitive schedule for the deliverables of the project will be provided upon execution of a delivery order.
If this proposal meets with your approval,we would anticipate execution of a delivery order as stipulated in our
master contract. If you have any questions regarding this proposal or need to discuss, please call me. Thank
you For this opportunity to continue to provide our services to you and we look forward to working with you on
this project.
Sincerely,
Debbie Fulwiler,AIA
President
CERTIFICATE OF INTERESTED PARTIES FORM 3.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-3180
Elements Of Architecture,Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 01/14/2016
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the goods or services to be provided under the contract.
City Sec Contract#45276
Architectural and Engineering Services for Renovations to Tactical Center(KXAS Studio Building)
4 Nature of interest(check applicable)
Name of Interested Party City,State,Country(place of business)
Controlling Intermediary
Fulwiler,Deborah Fort Worth,TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
�.� Tara S.West
%owy ti.dle.
stale erT"ft
Expims:09.21 2018
Sig tur of authorized agent Wontracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said this the day of 1
201 ,to certify which,witness my hand and seal of office.
Aa V-1 ISignature of officer administering oath Printed name of officer administering oath Title of officer admin tering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34032
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/27/2015 - Ordinance No. 21954-10-2015
DATE: Tuesday, October 27, 2015 REFERENCE NO.: C-27517
LOG NAME: 35TACTICAL CENTER RENOVATION
SUBJECT:
Authorize Amendment No. 2 to City Secretary Contract No. 45276, Architectural Professional Services
Agreement with Elements of Architecture, Inc., in an Amount Not to Exceed $147,099.00 Including Up to
$5,800.00 in Reimbursable Expenses to Provide Design and Construction Administration Services, Provide
for an Amount of$15,800.00 for Property Management Department Staff Fees for a Total Design Cost in
the Amount of$162,899.00 for the Fort Worth Police Department Tactical Center and Adopt Appropriation
Ordinance (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Amendment No. 2 to City Secretary Contract No. 45276, Architectural Professional Services
Agreement with Elements of Architecture, Inc., in an amount not to exceed $147,099.00 including up to
$5,800.00 in reimbursable expenses to provide design and construction administration services for the
Fort Worth Police Department Tactical Center; and
2. Adopt the attached appropriation ordinance increasing appropriations in the Treasury Asset Forfeiture
Fund in the amount of$162,899.00 and decreasing the restricted fund balance by the same amount.
DISCUSSION:
The Fort Worth Police Department Tactical Center moved to the former KXAS/NBC 5 facility in June 2014
after the property was conveyed to the City of Fort Worth (M&C C-24973). Office space and other
renovations are necessary for operations including significant electrical, plumbing and mechanical
improvements. These improvements are also critical components as the facility does not have adequate
phone or network infrastructure.
City Secretary Contract (CSC) No. 45276 dated January 9, 2014, was an administratively authorized
Architectural Professional Services Agreement with Elements of Architecture, Inc., in the amount of
$26,620.00 plus up to $600.00 in reimbursable expenses to provide schematic design services for
improvements to the former KXAS/NBC 5 facility. On July 3, 2014, Amendment No. 1 (CSC No. 45276-
A1) to the contract was administratively authorized for additional services in the amount of$22,373.00
including up to $2,500.00 in reimbursable expenses to reprogram the space for other work groups.
This Amendment No. 2 is to complete the design, construction documents and provide construction
administration services.
The table below outlines the design costs and estimated renovation costs. The renovation costs include
the removal of one communications tower. Overall renovation costs are subject to change once the
design is complete.
Logname: 35TACTICAL CENTER RENOVATION Page I of 3
Project Budget _ ,Amount
Design 1$162,899.00
Renovation $1,582,425.00;
Project Management, Inspection, Material Testing, IT, `$936,802.00
Security, FF&E, Contingencies
Total Estimated Project Cost $2,682,126.00
It is anticipated that design will be completed by the end of the second quarter of FY 2016 and renovations
will be completed by the fourth quarter of FY 2017. Funding for the renovation is proposed in the FY 2016
Crime Control and Prevention District Budget. The Tactical Center's estimated annual operating cost is
the amount of$241,799.00. A total amount of$129,336.00 is currently budgeted for operational
expenditures, which is a deficit in the amount of$112,463.00.
M/WBE OFFICE - Elements of Architecture, Inc., is in compliance with the City's M/WBE Ordinance by
committing to an overall 41 percent M/WBE participation inclusive of the original contract, Amendment No.
1 and Amendment No. 2 on this project. The City's M/WBE goal on Amendment No. 2 is 20 percent.
Additionally, Elements of Architecture, Inc., is a certified M/WBE firm.
The project is located in COUNCIL DISTRICT 8 and will serve Fort Worth residents in ALL COUNCIL
DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the Treasury Asset
Forfeiture Fund for the design phase of this project.
FUND IDENTIFIERS (FIDs):
TO _ _
Fund Department ccoun Proj_ect ProgramActivity Budget Reference-# Amount]
_ _� ID _ i ID Year_ (Chartfield 2) 1,
( f26002 0351000 _ 5740010 _ .. _._ __ _
FROM
Mepartment AccountProject Program ctivity Budget Reference # Amount
ID ID Year (Chartfield 2)
0351000 5740010 --_��'--__- _ ._..__`_...._. - 162_,899.00
CERTIFICATIONS:
Submitted for City Awalanager's Office by: Valerie Washington (6192)
Logname: 35TACTICAL CENTER RENOVATION Page 2 of 3
Originating Department Head: Joel Fitzgerald (4231)
Becky McGibson (4296)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
1. 35TACTICAL R104 AO FY15 rev.docx (Public)
2. Elements Architecture Compliance Memo.pdf (CFW Internal)
3. MWBE Goal PMD 2015-04.pdf (CFW Internal)
4. R104 541200.PNG (CFW Internal)
Logname: 35TACTICAL CENTER RENOVATION Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/2/2016 —Ordinance No.22078-02-2016
DATE: Tuesday,February 02, 2016 REFERENCE NO.: **G-18660
LOG NAME: 35AMEND APPROP FORFEITURE
SUBJECT:
Adopt Appropriation Ordinance Providing Funds for the Architectural Professional Services Agreement with
Elements of Architecture,Inc.,in the Amount of$162,899.00 for Design and Construction Administrative
Services from the Treasury Asset Forfeiture Operating Fund(COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing appropriations in the Treasury Asset Forfeiture
Operating Fund in the amount of$162,899.00 and decreasing the restricted fund balance by the same amount;
2. Authorize a transfer in the amount of$162,899.00 from the Treasury Asset Forfeiture Operating Fund to the
Treasury Asset Forfeiture Capital Fund in the amount of$162,899.00 and increasing appropriations in the ti
Treasury Asset Forfeiture Capital Fund in the amount of$162,899.00.
DISCUSSION:
In late October 2015,the City Council authorized an amendment to Contract No. 45276(Mayor and Council
Communication (M&C C-27517)to complete the design and construction of the Fort Worth Police Tactical
Center. At that time, the City Council appropriated funds for design and construction costs through
Appropriation Ordinance No. 21954-10-2015. Due to unanticipated delays, the funds were not expended in the
budgeted fiscal year and have now closed to fund balance.
This M&C adopts an appropriation ordinance which transfers funds from the Treasury Asset Forfeiture
Operating Fund—fund balance to the Treasury Asset Forfeiture Capital Fund to be appropriated for the Tactical
Center Renovation project.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached
appropriation ordinance, funds will be available in the Treasury Asset Forfeiture Capital Fund for the design of
this project.
FUND IDENTIFIERS (FIDs):
TO
Department Project ProgramActivity Budget Reference#(Chartficld Amount
Fund ID Account ID year 2)
36002 0350420 100189 2016 $162,899.00
36002 035E420 C14001 $162,899.00
FROM
Department Project ProgramActivity Budget Reference#(Chartfield Amount
Fund ID Account ID year 2)
26002 0351000 5900011 $162,899.00
36002 035E420 C14001 $162,899.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Abdul Pridgen (413 1)
Additional Information Contact: Gina Santillan (4218)
ATTACHMENTS
1.35AMEND APPROP ORD C-27517 36002 AO FY2016(2).doex (Publie)
2. 35AMEND APPROP ORD C-27517 Budget Journal.pdf (CMInternal)