HomeMy WebLinkAboutContract 47590 TEEX Contract ti 25-106899
T,EXMA&M ENGINEERING
ECITY 9ET
EXTENSIONRICE MEMORANDUM OF AGREEMENT CONTUCT NO.
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This Memorandum of Agreement (MOA) is entered into by and between the City of Fort Worth, Texas
(Customer)and the Texas A&M Engineering Extension Service (TEEX)shown below as Contracting Parties.
I. CONTRACTING PARTIES:
The Receiving Party: City of Fort Worth
1000 Throckmorton St.
Fort Worth,TX 76102
The Performing Party: Texas A&M Engineering Extension Service
P.O. Box 40006 or 200 Technology Way
College Station,TX 77842 College Station,TX 77845
II. STATEMENT OF SERVICES PERFORMED:
All or part of the Statement of Services is approved on a TEEX GSA contract: Yes X No
If yes above,and the customer is GSA eligible,the approved portion is a GSA sale unless otherwise
noted below:
The customer has verified this is not a GSA related sale.
Other: (please state the reason)
"See Statement of Services dated December 1, 2015, and attached hereto and incorporated as
Attachment A".
III. CONTRACT AMOUNT:
The total amount of this contract is$ 136,602.00(One Hundred Thirty Six Thousand,Six Hundred and
Two Dollars and Zero Cents.
IV. PAYMENT FOR SERVICES:
Payment for services performed shall be billed lump sum with payment due within thirty (30) days of
completion.
V. TERM OF CONTRACT:
This Contract is to begin as of the date of the last signature and shall terminate 31 August 2016.
If this Agreement is not signed by all parties and returned to both parties within 60 days of date of
the first signature below, then this Agreement will be null and void and of no further effect.
VI. ALTERNATIVE DISPUTE RESOLUTION
The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related
rules adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by Customer
and TEEX to attempt to resolve any claim for breach of contract made by Customer that cannot be
resolved in the ordinary course of business. Customer shall submit written notice of a claim of
breach of contract under this Chapter to the Deputy Director of TEEX,who shall examine Customer's
claim and any counterclaim and negotiate with Customer in an effort to resolve the claim.
Both Parties reserve the right to terminate this agreement for reasonable cause or if it is determined the
objectives of this program cannot be accomplished. Party wishing to terminate this program must notify
TEEXCS-15 " bi D December 2012-SG
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TEEX Contract#25-106899
the other Party in writing thirty (30) days in advance and arrange for a mutual settlement of expenses
incurred.
I
Customer Amanda Everly TEEX Tony Crites
Contact: Contact:
Email Email
amanda.everly@fortworthtexas.gov Tony.crites@teex.tamu.edu
Address: Address:
Phone: 817-392-2835 Phone: 979-458-5616
I
The undersigned Parties bind themselves to the faithful performance of this Contract.
For the Customer: Texas A&M Engineering Extension Service:
n
By: By: '
Name: ytll&i,if )an Gray
Title: P;rrijkvlo' G1 j' M�WIl�G,� Title: Associate Agency Director/CFO
Date: I � Date:
Reviewed by
ESTI Business Office
A by.
Mary J. Kayser, City Secretary
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TEEX CS-15 OGC APPROVED December 2012-SG `
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TEEX Contract#t 25-106899
ATTACHMENT"A"
City of Fort Worth,Texas
TEEX Emergency Operations Training Center(EOTC)
Jurisdictional Crisis Incident Management for Incident Command Post
(J CIM-ICP)Course
Statement of Services
December 1,2015
Course Overview: The Jurisdictional Crisis Incident Management for Incident Command Post(J CIM-ICP)
Course provides jurisdictional teams with incident management and decision-making skills required to
safely and effectively manage any"All Hazards" large scale or catastrophic incident(natural, man-made or
terrorism) in their specific jurisdiction/region. The course provides a brief overview of emergency
response considerations and methodologies of the Incident Command System (ICS) in a unified command
structure,followed by four(4)computer-driven simulated scenarios. This course, using a multidiscipline,
jurisdictional team building approach, focuses on the ICP critical decision-making requirements within the
command and control nodes. The course exercises incident management skills,staff responsibilities,and
related decision-making requirements. Each staff position is integrated into a unified command structure
within the ICP. During the simulations, participants may train in a fixed,assigned position,or opt to train
in several positions during simulation exercises. Over 70%of the course is hands-on computer-driven
simulation training activities,designed to reinforce and hone their incident management and decision-
making skills during the simulated response to a large scale or catastrophic(Expanding type 3) incident.
This course is extremely flexible and can be tailored to meet the jurisdictional training needs.
Course Scope: The scope of this course addresses a number of priorities and capabilities that the
Department of Homeland Security is encouraging state and local jurisdictions to establish. This training
course assists with establishing priorities for the National Planning Scenarios, National Preparedness
Goals,the Universal Task List, and the Target Capabilities List.
Participants: Emergency responders who are in management or supervisory positions that may be
required to perform in an incident command or general staff function for a jurisdiction during a response
to any"All Hazards" incidents. Each course is designed for up to a maximum of 50 participants—
responders,supervisors and managers-in a balanced representation of the following disciplines or
services:
■ Fire Services
■ Emergency Medical Services(EMS)
■ Hazardous Materials(Hazmat)
■ Law Enforcement
■ Public Health
■ Health Care
■ Public Works
■ Emergency Management
■ Governmental Administration
■ County,State,and Federal agency personnel who will respond with a local jurisdiction during any All
Hazards or CBRNE/terrorism incident
■ Private/Corporation
TEEX CS-15 OGC APPROVED December 2012-SG
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TEEX Contract#25-106899
Course Length: Each course is three and one-half days(28 hours).
Course Delivery Dates:Tuesday 29 March,2016 to Friday 1 April,2016
Course Delivery Location: Texas A&M Engineering Extension Service's(TEEX), Emergency Operations
Training Center(EOTC), Disaster City°, in College Station,Texas. i
Course Specifics:
The J CIM-ICP course delivery begins with a refresher of NIMS Incident Command System (ICS)
operational/planning requirements. Topics include information and resource management processes,
situational awareness and decision making processes,and large-scale(practical) incident management
application skills. Other specifics include:
■ Four(4)computer-based simulation exercises,three (3)four hours in length and one (1)eight hour
jurisdictional terrorism specific exercise for up to a maximum of 50 students per course.
■ The exercises will be chosen by the jurisdiction.
■ EOTC staff will coordinate travel between the lodging facility and the EOTC daily for class.
■ TEEX will not provide travel, lodging, or per diem for the course.
Deliverables:
• Conduct one (1)J CIM-ICP course that is 28 hours in length (3%:days)for up to a maximum of
50 students consisting of:
■ One half day of NIMS/ICS operational review
■ Three 4 hour exercise scenarios selected by the jurisdiction and one 8 hour
jurisdictional terrorism specific scenario exercise.
■ Noontime meal for three days during the course delivery
■ Provide round trip transportation from the hotel to the Emergency Operations Training Center
Tuesday through Friday of the course week.
Delivery Costs:
1 J CIM-ICP Course Delivery: $136,602.00
Total Cost: $136,602.00
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TEEX CS-15 OGC APPROVED December 2012-SG
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTS
COUNCIL ACTION: Approved on 3/1/2016
DATE: 3/1/2016 REFERENCE NO.: **P-11844 LOG NAME: 13P16-0091 2016 TEEX
TRAINING CBR FIRE
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize a Sole Source Purchase Agreement in the Amount of$136,602.00 for the
Jurisdictional Crisis Incident Management- Incident Command Post Training and
Certification from Texas A&M Engineering Extension Service for the Fire Department
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a sole source Purchase Agreement in the amount
of$136,602.00 for the Jurisdictional Crisis Incident Management- Incident Command Post Training
and Certification Course from Texas A&M Engineering Extension Service for the Fire Department.
DISCUSSION:
The Fire Department's Office of Emergency Management Division will use this Purchase Agreement
to send department heads and other authorized individuals who respond to an activation of the
Emergency Operations Center to a certification course for training in the Jurisdictional Crisis Incident
Management- Incident Command Post (ICP).
The course uses a multidiscipline,jurisdictional team building approach focusing on ICP critical
decision-making requirements within the command and control modes. It offers a virtual, practical
experience in realistic large-scale incident management using computer-based simulations, providing
jurisdictional teams the skills necessary to safely and effectively manage any "All Hazards" large
scale or catastrophic incident in their specific jurisdiction or region.
The Texas A&M Engineering Extension Service course will be funded by 2014 Urban Area Security
Initiative Grant Funds, which were approved by Council on October 21, 2014, Mayor and Council
Communication (M&C) C-27055.
SOLE SOURCE - Texas A&M Engineering Extension Service is the documented sole source provider
of this course under the Department of Homeland Security for the State of Texas. Chapter 252 of the
Texas Local Government Code exempts sole source procurements from the competitive bidding
process.
PRICING ANALYSIS - The current price of$136,602.00 for up to 50 participants is approximately
$9,400.00 less than a very similar course Staff attended in 2009 (M&C C-24005).
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount up to $34,150.50 and does not require specific City Council approval
as long as sufficient funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
This purchase serves ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher education:
Texas A&M Engineering Extension Service.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21963&councildate=3/l/2016 3/2/2016
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
appropriated, of the Grants Operating Federal Fund and that prior to an expenditure being incurred,
the Fire Department has the responsibility to validate the availability of funds.
BQN\16-0091\CBR
TO
Fund Department AccountProject Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year Chartfield 2
210011 0360420 1 5580103 1 G002431 1 993654 1 $136,602.00
Submitted for City Manager's Office by: Valerie Washington (6192)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)
Camillia Ryan (8321)
ATTACHMENTS
16-0091 TEEX MOA.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=21963&councildate=3/1/2016 3/2/2016