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Home My WebLink AboutContract 47468-A1 AMENDMENT NO. 1 to AGREEMENT for ARCHITECTURAL DESIGN SERVICES FAR NORTH LIBRARY STATE OF TEXAS § § CITY SECRETARY CONTRACT NO. COUNTY OF TARRANT § WHEREAS, The City of Fort Worth ("City") and Perkins+Will, Inc. made and entered into City Secretary Contract No. 47468 (The Contract) which was duly authorized by Mayor & Council approval by M&C C- 27600,the 12th day of January, 2016;and WHEREAS, Attachment"A"to The Contract which is dated October 26, 2015, was inadvertently attached to the executed contract and should be replaced with Perkins+Will's letter, dated October 28, 2015; NOW THEREFORE, City and Perkins+Will, Inc. ("Architect"), collectively (the "Parties") acting by and through their duly authorized representatives,enter into the following agreement: 1. Attachment "A" to The Contract is hereby amended to read as set forth in Attachment "A" to this Agreement. 2. All other provisions of this Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED this the day of 2016, in Fort Worth,Tarrant County,Texas. er i + i C. APPROVED: By: By: PhiripI-KallisoIl, AIA, LEED AP esus J. Chapa Principal Assistant City Mang er APPROQ RE OMM DEP: ® E By: ve Cooke, Director (, J. a if T1 Property Management Department $ ecretary APPROVED AS TO FORM AND LEGALITY. � No M&C Required) kA S ntract Authorization By: < Richard A. McCracken Date: Assistant City Attorney Perkins+will,Inc. Page 1 of 1 Far North Library—Amendment No. 1 OFFICIAL RECORD April 2016 CITY SECRETARY FT,WORTH,TX Meza, Alfonso AT'TAr 44 MV4 From: Callison, Philip <Philip.Callison@perkinswill.com> Sent: Wednesday, October 28, 2015 4:27 PM To: Glass, Brian R.; Meza,Alfonso Cc: Strasius, John; Winters, Kristin; Crawford, Laura Subject: RE: Fort Worth Far North Library Proposal Attachments: Fort Worth Far North Library Proposal 10.28.15.pdf Hi Brian and Alfonso, regarding our conversation earlier: • I revised proposal date to today • 1 revised proposal page 2 to delete "up to" 3 concepts • I agreed to $15,000 FF&E to cover a Bid Set for FF&E • I spoke with Carlo and verified: o They are going to go to City Engineers office to verify whether Storm Water Retention Plan will be required or not o ISWMP is included in their basic engineering fees Thanks so much for your help getting this approved. Please let me know if you need anything else at this time. Phil Callison,AIA LEED AP Practice Leader, Principal t 214.283.8817 m 972.365.9305 Perkins+Will Honored to be ranked among Fast Company's"Top 10 Most Innovative Companies in Architecture' From: Callison, Philip Sent:Tuesday, October 20, 2015 5:27 PM To: Glass, Brian R. <Brian.Glass@fortworthtexas.gov> Cc: 'Meza,Alfonso' <Alfonso.Meza(@fortworthtexas.gov>; Strasius,John <John.Strasius@perkinswill.com>; Winters, Kristin <Kristin.Winters@perkinswill.com>; Crawford, Laura <Laura.Crawford@perkinswill.com> Subject: Fort Worth Far North Library Proposal Hi Brian! Attached please find our fee proposal for the Far North Library project. If you look at the Basic Services fee its approximately 12%. Other non-basic service fees bring it up a little higher. We have exceeded the 19%SBE requirement to 26%.Thanks again for this exciting opportunity! This will be fun! Please call me with any questions. Phil Cz Practice Leader, Principal t 214.283.8817 m 972.365.9305 Perkins+Will Horn s"Top 10 Most Innovative Com, 1 PER KINS + WILL October 28, 2015 Mr. Brian Glass, AIA Architectural Services Manager Property Management Department City of Fort Worth 401 West 13th Street Fort Worth, TX 76102 RE: Architectural and Engineering Services Fee Proposal for the New Fort Worth Far North Library Dear Brian, Perkins+Will is pleased to submit the following Fee Proposal for the new Far North Library project. We look forward to this opportunity of taking library services to the far north edge of Fort Worth in a manner that all of Fort Worth will be proud of. The following is our understanding of the project and scope. Again, thank you for your confidence in Perkins+Will to make the most out of this great opportunity! SECTION 1. PROJECT DESCRIPTION The new Far North Library project will consist of a new state of the art library facility with a Municipal Courts Kiosk component. For the basis of this fee proposal, it is understood that the new library will be approximately 15,000 to 17,000 square feet and will be located on a new 3.5 acre site on Golden Triangle Boulevard in Fort Worth, Texas. Facility space and program requirements will be identified during the programming phase. At this time, we understand the construction budget will be approximately $5,000,000. SECTION 2. SCOPE OF SERVICES Architectural and Interior Design Services Architects Design services shall include the services of the following listed below. Perkins+Will will manage the project utilizing the NewForma software system during schematic design through construction administration. • Architecture and Interiors- Perkins + Will Consultant Services In the performance of these services described in Article 1 of the Owner/Architect Agreement, the Consultant services shall include the services of the following: • Civil Engineering— Pacheco Koch Consulting Engineers, Inc. • Landscape Architecture - Pacheco Koch Consulting Engineers, Inc. • Structural Engineer— R.L Woods & Associates, LLC • Mechanical, Electrical, Plumbing Engineer—Solare Engineering Ultd. , Inc. • Low Voltage and Audio Visual —Solare Engineering Ultd. Inc. • Cost Estimating— Riddle and Goodnight 10100 Nortts Central Expressway,Suite:300,Dallas,TX /5231 t 21..283.8700 P E R K I N S +W I L L October 28, 2015 Re:New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal Schedule: The following schedule is preliminary and will be finalized prior to the contract: Phases of Service ESTIMATED DURATION Pre-Design - Programming 4 weeks Schematic Design 8 weeks Design Development 8 weeks Construction Documents 14 weeks Bidding/ Negotiation 8 week (Estimated) Construction Administration 12 Months (Estimated) Scope of Work: The Phases of Service shall include the following: Pre-Design: Program Development; • Community Meeting No. 1 - Perkins+Will will assist the City of Fort Worth in conducting a community meeting in order to facilitate a Visioning Session in order to solicit input from the community regarding their vision for the new facility that will be incorporated in the program. • Program Development—Working with Library and City staff, and utilizing input from the Community Meeting No. 1, Perkins+Will will facilitate programming sessions in order to develop a Final Program for the new library that will guide the design of the project. Schematic Design; • After the program is approved, our team will begin Schematic Design with building and site concepts developed. • Perkins+Will will conduct Bi-weekly meetings during Schematic Design with City/ Library Dept. to review needs and progress. • Perkins+Will will perform a detailed site analysis of the selected site indicating all site influencers on the overall building placement and design. • Perkins+Will will develop 3 site and building concepts and finalize one Schematic Design concept, selected by City/ Library Dept. staff to incorporate into Design Development and submitted to City/Owner for their review. • Community Meeting No. 2 — Perkins+Will will present concepts to the community in order to solicit input and feedback that will be incorporated into the final design. • Once a final Schematic Design Concept is selected, Perkins+Will will further develop it and coordinate with all consultants on the team in order to include their schematic design information in the final package. 2 PERKINS SWILL October 28,2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal • Perkins+Will will develop a 3D Working Model as part of the Schematic Design Package. Final renderings will be developed at the conclusion of design development. • During Schematic Design review, Perkins+Will will assist the Cost Consultant in developing a Statement of Probable Cost. Perkins+Will will assist the City/ Parks Dept. in reconciling the two statements of probable cost. • Perkins+Will will make necessary adjustments to the Schematic Design in order to get the project within the established construction budget. • Perkins+Will will develop a draft Schematic Design Package in an 11X17 format with plans, elevations, specification outline, proposed exterior finishes, and a Statement of Probable Cost. • Perkins+Will will finalize Schematic Design Package incorporating revisions from City/Parks Dept. • Perkins+Will will attend City Council Briefings and will assist the City and Parks Dept. staff in preparation for these meetings. • Perkins+Will will prepare meeting minutes for all design meetings. • Deliverables for Schematic Design Phase Include: 1. Requested number of copies of final SD Report in bound 11"x17" format including plans, 3D model, outline specifications, finish allowances, consultant narratives, and statement of probable cost. Design Development Using the approved Schematic Design, Perkins+Will will lead the design team in developing the various components of the design through Design Development. The deliverables for the Design Development Phase include: • Perkins+Will will conduct Bi-weekly meetings during Design Development with City/ Library Dept. to review needs and progress. Civil; • Preliminary grading plan • Preliminary utility layout and/or storm water layout plan • Diagrammatic site plan • Revised topographic site plan • Erosion control plan Landscape; • Rendered Planting site plan showing conceptual landscaping/hardscaping Architectural; • Cover information sheet • Site Plan with conceptual landscape/ hardscape • Floor Plan (with furniture layout) 3 PER KINS +WILL October 28,2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal • Dimension Control Plan • Roof Plan • Reflected Ceiling Plan • Exterior Elevations • Interior Elevations • Typical exterior wall sections • Door & room finish schedules • Typical Millwork Details • Outline specifications • Preliminary colors, finishes and materials board • Renderings ( 2 Exterior, 2 Interior) Structural; • Foundation plan • Diagrammatic framing plan M.E.P.; • Single Line HVAC Plan & Details • Electrical Plan & Details • Lighting Plan • Power Plan • Plumbing water& waste Low Voltage and Audio Visual • Preliminary Low Voltage and Audio Visual Drawings • Preliminary Low Voltage and Audio Visual Outline Specifications FF&E • Preliminary Furniture Plan(s) • Preliminary Furniture Schedule • Preliminary Furniture Specifications and materials Signage/Graphics • Preliminary interior and exterior signage/graphics to be integrated into the architectural design. • Interior graphics will comply with Texas Accessibility Standards and ADA. • Preliminary design of exterior signage or a monument sign to compliment building design. 4 P E R K I N 5 +W I L L October 28,2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal Probable Construction Cost Estimate: • During Design Development review, Perkins+Will will assist the Cost Consultant in updating a Statement of Probable Cost. • Perkins+Will will make necessary adjustments to the Design Development package in order to get the project within the established construction budget. • Perkins+Will will submit copies of Design Development Package to owner for comments and approval. Construction Documents; • Based on the approved Design Development Package, Perkins & Will will prepare Construction Documents consisting of drawings and specifications in CSI format that describe in detail the work to be constructed. • Perkins+Will will also assist the City of Fort Worth as necessary in preparing other forms or information necessary required for bidding, Including reviewing the City of Fort Worth's general conditions, bid forms and owner/contractor agreement. • Perkins+Will will submit drawings to the State of Texas for compliance review with the Texas Accessibility Standards and will assist the City of Fort Worth in securing permits for construction. • Perkins+Will will attend progress meetings during the CD Phase at 50%, 95%, and 100% and will provide pertinent progress prints at project meetings • Copies of 50% and 95% construction documents will be submitted for review. • 95% submittal shall be 100% complete plans, specs, estimate ready to bid except for final owner's review comments. • 95% review comments will be incorporated at 100% • 100% complete CD's will be issued for bidding • Perkins+Will will assist City in obtaining building permit • Community Meeting No. 3 — Perkins+Will will present final renderings to the community and discuss the bidding process and anticipated move in date. Civil; Site Plan • Existing topographic survey • Grading Plan • Utility Plan and Details with Coordination of Offsite and Onsite Utilities • Erosion control • Storm Water Prevention Plan ( SWPPP) • Specifications Landscaping; • Landscape Plan 5 P E R K I N 5 WILL October 28,2015 Re:New Far North library in Fort Worth,Texas-Architectural and Engineering Services Proposal • Irrigation Plan and Details • Planting Details & Plant Schedule • Hardscape plans and details • Specifications Architectural; • Cover information sheet • Site Plan and Site details • Floor Plan • Dimension Control Plan • Roof Plan • Reflected Ceiling Plan with Lighting • Exterior Elevations • Exterior Wall Sections • Large Scale Plans of selected areas as required • Door & room finish schedules • Exterior Elevations • Exterior Details • Interior Elevations • Interior Details • Millwork Details • Specifications and Project manual • Security Hardware Structural • Foundation plans and Details • Framing Plans and Details • Specifications M.E.P. • HVAC Plans & Details • Electrical Plans & Details • Lighting Plans and schedules • Power Plans 6 P E R K I N 5 +W I L L October 28,2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal • Plumbing Plans, Details and risers • Security Plans with devices Low Voltage and Audio Visual • Low Voltage and Audio Visual Drawings and Details • Low Voltage and Audio Visual Specifications Signage/Graphics • Signage Plans and Details FF&E Bid Package; • Final Furniture Plan • Final Furniture Schedule Statement of Probable Construction Cost Estimate; • At 50% and 95% Construction Document review, Perkins+Will will assist the Cost consultant in updating a Statement of Probable Cost. • Perkins+Will will make necessary adjustments to the Construction Documents at 50% and 95% review in order to get the project within budget. Bidding; • Perkins+Will will assist the City of Fort Worth in bidding the project to various contractors by participating in a Pre-Bid conference and by answering questions submitted by contractors during bidding. Upon the receipt of bids, Perkins+Will will assist the City of Fort Worth in qualifying bidders and bids. Construction Administration; Perkins+Will will perform the following services during construction: • Conduct a Pre-Construction Meeting • Attend bi-weekly job site meetings • Review and processing of shop drawings and submittals • Respond to RFI's from the contractor • Make periodic site visits and observation as appropriate to the progress of construction • Review contractor's Pay Applications, and provide recommendations to the City of Fort Worth for the Preparation of Proposed Changes and Change Orders for the City of Fort Worth's approval • Develop Preliminary and final Punch Lists Record drawings and specifications • Record construction documents will be provided to the City in preferred format for its use. AutoCAD v.2014 or higher, sheet drawing files and specifications in MS Word will be provided to the City of Fort Worth for its use. 7 P E R K I N 5 +W I L L October 28,2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal • Provision of a set of reproducible Record Drawings indicating changes and variations from the plans as constructed by the Contractor will be provided by the General Contractor. SECTION 3. PROPOSED COMPENSATION We understand that for the purpose of this proposal, the construction budget for this project will be $5,000,000. The projected size of the new Library is approximately 17,000 SF. It is understood that should the new library's size and budget increase, Perkins+Will and our consultant team's fees will increase accordingly based on percentage of construction cost. Based on the anticipated size, scope and quality of the new facility, Perkins + Will proposes total compensation for all services requested for this project in the amount of $639,900 plus reimbursable expenses per Section 5, to be billed and paid monthly, as portions of the work are completed. The Summary of Proposed Compensation Table illustrates the compensation for services, and team members. LEED Certification Services per Section 4 will be an additional $64,000. Basic Services: Non SBE Firms: • Architecture+ Interiors: Perkins+Will $418,000 Non Basic Services: • Programming $ 20,000 • FF&E $ 15,000 • 3 Community Meetings $ 10,000 • Cost Consulting: Riddle & Goodnight $ 13,200 53,200 Total Non SBE Participation: $471,200 (74%) SBE Firms: • Civil: Pacheco Koch (SBE) $ 35,700 • Landscape: Pacheco Koch (SBE) $ 26,000 • Structural Engineering: R.L. Woods & Assoc. (SBE) $ 42,000 • MEP Engineering: Solare Engineering (SBE) $ 65,000 • AWIT: Solare Engineering (SBE) $ (not included) Total SBE Participation: $168,700 (26%) Total Compensation: $639,900 SECTION 4..ADDITIONAL SERVICES For all services requested by the City of Fort Worth outside those listed above, Perkins+Will will submit a fee proposal and will not proceed without written approval. Should Brand Services be requested, scope will need to be established prior to a fee proposal. The following potential additional services have been identified with a fee attached for your consideration. Perkins+Will and Consultants: • LEED Certification Services (Silver) $64,000 ($24,000 SBE) 8 S P E R K I N S +W I L L October 28, 2015 Re: New Far North Library in Fort Worth,Texas-Architectural and Engineering Services Proposal Civil: Survey Special Services if Requested: • Boundary/Topographic Survey $ 6,000 (SBE) • Additional Easement Documents $ 2,000 Each (SBE) • TSPS Condition 1 Survey (required for acquisition of a property) $ 3,000 (SBE) • Final Plat (if site is not platted) $ 8,000 (SBE) Civil Engineering Special Services if Requested: • Storm Water Detention Plan $ 4,000 (SBE) SECTION 5. REIMBURSABLE EXPENSES Reimbursable expenses are in addition to compensation for basic and additional services and include expenses incurred by Perkins+Will and its consultants in the interest of the project. This would include expenses in connection with travel, long distance communications, fees to approval authorities, and the expenses of presentation materials, reproductions, printing, plotting, scanning, postage and handling, courier and overnight services, models, artist renderings or mock-ups. These expenses shall be reimbursed at their actual cost to Perkins+Will. Estimated Reimbursables $15,000 Once again Brian, thank you for this opportunity to offer our proposal for this project. We are looking forward to beginning work on this exciting project. We understand the urgency for this project and we are prepared to begin immediately. Should you have any questions, please feel free to contact me. Sincerely, Philip L. Callison, AIA LEEDAP Principal In Charge 9 M&C Review Page 1 of 3 Official site of the City of Fort Worth,Texas Fo T IVORT11 LITY COUNCIL AGENDA ir COUNCIL ACTION: Approved on 1/12/2016 DATE: 1/12/2016 REFERENCE C-27600 LOG NAME: 21 FAR NORTH LIBRARY NO.: DESIGN AGREEMENT CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of an Architectural Services Agreement with Perkins & Will, Inc., in the Amount of$654,900.00 to Provide Design and Construction Administration Services for a Joint Branch Library and Municipal Court Kiosk Facility Located at 4264 Golden Triangle Boulevard (2014 BOND PROGRAM) (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize the execution of an Architectural Services Agreement with Perkins & Will, Inc., in the amount of$654,900.00 to provide design and construction administration services for a joint branch library and municipal court kiosk facility located at 4264 Golden Triangle Boulevard. DISCUSSION: The 2014 Bond Program, approved by the citizens of Fort Worth, includes funds to construct a new library in far north Fort Worth (Far North Library), which will include a municipal court kiosk. On September 1, 2015, (M&C L-15805) the City Council authorized the acquisition of approximately 3.5 acres of land located at 4264 Golden Triangle for the Far North Library site. A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram on Thursday, July 30, 2015 and August 6, 2015. The SOQs were due Thursday August 20, 2015. The City received 11 SOQs from qualified architectural firms. The selection committee included representatives from the Library Department, M/WBE Office and the Property Management Department. The firms submitting SOQs were: Arthur Weinman Architects Komatsu Architecture Bennett Benner Partners Architects Perkins-Will Elements of Architecture RPGA Design Group Halbach-Dietz Architects VLK Architects, Inc. Halff Associates, Inc. KAI Texas Pro-forma Architecture, Inc. After reviewing the SOQs, the committee met on September 3, 2015 and selected 4 of the 11 firms for interviews based on their rankings in a qualifying matrix. The interviews took place September 29, 2015 and September 30, 2015 and the following is a summary of the results of the interview process: FIRM SCORE RANK Perkins & Will, Inc. 84.00 0 Bennett Benner Partners Architects 75.50 Q2 Komatsu Architecture 70.00 0 Elements of Architecture 67.00 The selection committee recommends that Perkins & Will, Inc., be selected for design and http://apps.cfwnet.org/council_packet/Mc_review.asp?ID=21747&councildate=1/12/2016 4/7/2016 M&C Review Page 2 of 3 construction administration services for a joint branch library and municipal court kiosk facility located at 4264 Golden Triangle Boulevard in the amount of$639,900.00 plus $15,000.00 in reimbursable expenses. Estimated Costs: Construction -The estimated construction costs for the Far North Library are as follows: DESCRIPTION PROJECT COST Land J $1,553,000.00 Design $ 654,900.00 Construction $5,294,000.00 FF&E $1,317,800.00 Utilities $ 50,000.00 Contingency $ 225,000.00 Project Management $ 55,300.00 TOTAL $9,150,000.00 Public Art Funds (2 Percent) $ 183,000.000 Operating -The Far North Library, projected to open in the Spring of 2018, will require 11.5 additional authorized positions. The operating impact of the staffing increase is estimated to begin in the final quarter of FY2017 to allow adequate time to recruit, hire and train employees to open and operate the library. The estimated cost of additional staff, operating supplies and equipment is as follows: FY2017 FY2018 $1,075,971.00 $1,085,370.00 This project is included in the 2014 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014). M/WBE OFFICE — Perkins & Will, Inc., is in compliance with the City's BDE Ordinance by committing to 26 percent SBE Participation on this project. The City's SBE goal on this project is 19 percent. City of Fort Worth Building and Trade Permit fees are waived in accordance with Chapter 7, Article II, Section 7-47 of the City Code, amending Chapter 1, Part 2, Section 109.2.1 of the 2009 International Building Code. The library is to be located in COUNCIL DISTRICT 7, will serve All Fort Worth Citizens. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that appropriations are included in the Fiscal Year 2016 Adopted Budget of the 2014 Bond Program pursuant to Ordinance No. 21457-09-2014 and funds are available in the General Fund to pay for expenses which will be incurred on the Far North Library until reimbursement can occur from the issuance of public securities. Funding summary is shown: Appropriated LTD Commitment Remaining Fund Project Bond Expe&itures from this Balance Allotment Encumbrances Action After Action 2014 Far http://apps.cfwnet.org/council_packet/mc review.asp?ID=21747&councildate=1/12/2016 4/7/2016 M&C Review Page 3 of 3 IB o d (Library (orth $9,150,000.00 ($1,541,368.00 ($654,900.00 I $6,953,732.00 TO Fund Department Account Project Program I Activity I Budget Reference# I Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget I Reference# Amount ID I I ID I I I Year I JChartfield2) 340141 0840455 1 5330500 ICO25001 14030199 $654,900.00 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Steve Cooke (5118) Additional Information Contact: Brian Glass (8088) ATTACHMENTS 21 FAR NORTH LIBRARY.pdf Form 1295 - Notarized.pdf http://apps.cfwnet.org/council_packet/Mc_review.asp?ID=21747&eouncildate=1/12/2016 4/7/2016