HomeMy WebLinkAboutContract 46567-A4 12 3
CITY SECRETARY
Q RECE'VED o CONTRACT N0.
IAL
CV
MAY —5 2016
N TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
Ode CITYOF FORT WORTH D AMENDMENT NO. 4 TO CONTRACT NUMBER 58150002097
CITY SECRETARY FY 2015 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
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This Amendment No. 4 to Comprehensive Energy Assistance Program Contract Number. 58150002097 by and
between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas
("Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter
collectively referred to as"Parties",
RECITALS
WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number.
58150002097("Contract")on January 01,2015 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract sections and addendums are hereby amended as follows:
1. Section 4.F. Department Oblieations,of this Contract is hereby amended to read as follows:
"Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of
all payments and other obligations incurred by Department under this Contract shall not exceed the sum of
$4,819,613.00."
2. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety
with the attached Exhibit A.
SECTION 2.
All of the remaining terns of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counk-rpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
OFFICIAL RECORD
Page 1 of 4 CITY SECRETARY
FT.WORTH,TX
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of February 25,2016.
WITNESS OUR HAND EFFECTIVE: February 25,2016
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: April 12,2016 2:00 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Timothy K.Irvine
Title: Its duly authorized officer or representative
Date: April 13,2016 8:04 am
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 58150002097; AMENDMENT NO. 4
FY 2015 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP)
(CFDA # 93.568)
APPROVED AS TO FORM AND LEGALITY:
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Paige eban
Assistant City Attorney
ATTEST: �®
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Mary J. Kayser°
City Secretary
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M&C C-27088
Dated: 11/8/2014
CITY OF FORT WORTH
By: Fernando Costa(signed electronically-see attached contract) --
Title: Assistant City Manager
Date: April 12, 2016
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: April 13, 2016
OFFICIAL RECORD
CITY SECRETARY
FT.WnRTh,TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 4 TO CONTRACT NUMBER 58150002097
FY 2015 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$4,819,613.00 CEAP FUNDS CURRENTLY AVAILABLE
$996.20 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS %
Administration $301,226.00 -
Direct Services $4,517,390.80 -
TOTAL CEAP BUDGET $4,818,616.80 -
BUDGET CATEGORY FUNDS %
Household Crisis $2,078,000.00 46.00
Utility Assistance $2,077,999.80 46.00
Program Services $361,391.00 8.00
TOTAL DIRECT SERVICES $4,517,390.80 100.00
Subrecipient's service area consists of the following Texas counties:
TARRANT
General Administrative and coordination of CEAP, including costs and all indirect (overhead) cost, examples include
salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 6.25% of the
contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of administrative costs
for Program Services,must be paid with nonfederal funds.
Page 3 of 4
Program Services costs shall not exceed the maximum 8% of total Direct Services Expenditures. Program Services cost
includes direct administrative cost associated with providing the client direct service salaries and benefits cost for staff
providing program services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed
above are allowable Program Services costs when associated with providing client direct services. Other Program
Services costs may include outreach activities and expenditures on the information technology and computerization
needed for tracking or monitoring required by CEAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is
required. Approval of this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent
improvement of any building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second
and final budget revision must be received by the Department no later than 45 days prior to the end of the Contract
Term.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in
contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or
other funds.
Page 4 of 4
-M&C Review Page 1 of 2
Official site • of FortWorth,
FORT WORTII
CITY COUNCILAGENDA
COUNCIL ACTION: Approved on 11/18/2014-Ordinance Nos. 21541-11-2014 S 21542-11-2014
DATE: 11/18/2014 REFERENCE NO.: C-27088 LOG NAME: 80CEAP2015
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of a Grant and Execution of a Contract with the Texas Department
of Housing and Community Affairs for the 2015 Comprehensive Energy Assistance
Program in the Amount Up to$7,000,000.00 Through Debember 31, 2015, Adopt Interim
Appropriation Ordinance and Adopt Final Appropriation Ordinance(ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a grant and the execution of a contract with the Texas Department of
Housing and Community Affairs in an amount up to$7,000,000.00 for the 2015 Comprehensive
Energy Assistance Program based upon the final award amount;
2. Adopt the attached interim appropriation ordinance increasing estimated receipts and
appropriations in the Grants Fund in the amount of$500,000.00 for interim financing of this grant and
providing for a reduction in the same amount if grant funds are not received; and
3. Adopt the attached final appropriation ordinance increasing estimated receipts and appropriations
in the Grants Fund in the amount of$6,500,000.00, subject to execution of the Grant Agreement and
receipt of the grant funds for a total amount not to exceed $7,000,000.00.
DISCUSSION:
The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs
(TDHCA)to provide the Comprehensive Energy Assistance Program (CEAP)through the Community
Action Partners (CAP), which is managed by the City's Parks and Community Services
Department. The TDHCA has notified the City to use the prior years grant award and contract
amount as a planning figure for the 2015 CEAP. The total 2014 contract amount was
$5,840,985.00. In response to the continuing increase in energy rates, CAP staff projects an
increase in funding, resulting in an estimated grant award up to $7,000,000.00 for this program in
2015.
The three components of the program are:
1. Household Energy Crisis-weatherization and/or energy related assistance, repair of HVAC
systems and/or purchase of window units;
2. Utility Assistance- assistance to households with a composition of elderly and/or disabled
members or a child under the age of five; and
3. Case Management- promoting energy self-sufficiency.
All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded
access to the program. Applicant households will be determined eligible according to income
guidelines and program procedures. Benefit determinations include household income, household
size, energy consumption and/or vulnerability and the availability of funds. CAP staff will accept
applications at 10 neighborhood CAP facilities and at other identified locations throughout Tarrant
http://apps.cfwnet.org/council_packet/mc review.asp?ID=20410&councildate=ll/... 4/28/2016
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County. Payments will be made for eligible clients directly to the utility vendors and heating and
cooling system repair companies.
TDHCA allows no more than six percent of the grant award (excluding travel and training)to be
budgeted for administrative costs and five percent for case management administrative costs. The
remaining funds will be used for Household Energy Crisis and Utility Assistance for the duration of the
contract. From January to August 2014, CAP served 5,212 households and 11,484 individuals.
Interim appropriations are necessary in order to provide for transition from one grant funding program
period to the next. No matching funds are required from the City for the CEAP grant.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached interim appropriation ordinance, funds for interim
operation will be available in the current operating budget, as appropriated, of the Grants Fund. With
adoption of the final appropriations ordinance, funds for appropriation through the remainder of the
grant period will be available in the current operating budget, as appropriated, of the Grants Fund
upon execution of the grant contract and receipt of the grant dollars. The department shall be
responsible for identifying alternative funding sources to cover expenses incurred under the interim
financing in the event the grant funds are not received.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488195 08020OXXX000
$7.000.000.00 2)) GG01 136076 0000000 $500,000.00
Ah $7,000,000.00
GR76 5XXXXX 08020OXXXXXX
2D $500.000.00
GR76 220001 00020OXXX000
Submitted for City Manager's Office by.: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
80CEAP2015 final AO.docx
80CEAP2015 interim AO.docx
http://apps.cfwnet.org/council_packet/mc—review.asp?BD-2041 Mcouncildate=11/... 4/28/2016