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Home My WebLink AboutContract 46977-A2 J AIN 'OAR MAY 2 5 oojs TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO.2 TO CONTRACT NUMBER 56150002260 U.S.DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRADI (CFDA#/81.042) This Amendment to U. S. Department of Energy Weatherization Assistance Program Contract Number 56150002260 by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed on the respective dates indicated to ratify,confirm and acknowledge the execution date of this Amendment to be February 01,2016. RECITALS WHEREAS, the Department and Subrecipient, respectively, executed that U. S. Department of Energy Weatherization Assistance Program Contract Number 56150002260 and WHEREAS,the Parties desire to amend the Contract in the maturer provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties agree as follows: SECTION 1. Section 4.E.Department Obligations,of this Contract is hereby amended to read as follows: "Section 4. E. Department Obligations. Notwithstanding any other provision of this Contract to the contrary, the total of all payments and other obligations incurred by the Department under this Contract shall not exceed the sum of 5314,888.00." SECTION 2. The following Contract sections and exhibits are hereby amended as follows: 1. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit A. SECTION 3. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract void by law. SECTION 4. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. SECTION 5. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. UFFICIAL RECORD CI`Y SECRETARY Page I of 4 Pr" NORTH,TX SECTION 6. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. SECTION 7. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. SECTION 8. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns. SECTION 9. This Amendment shall be effective and memorializes an effective date of February 01,2016. WITNESS OUR HAND EFFECTIVE: February 01,2016 SUBRECIPIENT: City of Fort Worth a political subdivision of the State of Texas By: Fernando Costa Title: Assistant City Manager Date: March 29,2016 9:30 am DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: Timothy K.Irvine Title: Its duly authorized officer or representative Date: March 31,2016 8:52 am Page 2 of 4 TEXAS DEPARTMENT OF MOUSING AND COMMUNITY AFFAIRS DEPARTMENT OF ENERGY CONTRACT NO. 561500002260 AMENDMENT NO. 2 APPROVED AS TO FORINT AND LEGALITY: Paige Meb ne Assistant City Attorney ATTEST: F® CP Mary J. Kayser $ 8 0 City Secretary 01P M&C C-27729 Dated: May 24, 2016 CITY OF FORT WORTH By: Fernando Costa(signed electronically-see attached contract) Title: Assistant City manager Date: March 29, 2016 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Timothy K. Irvine (signed electronically-see attached contract) Title: Its duly authorized officer or representative Date: March 31, 2016 M L RECORDECRETARYORTH,TX TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO.2 TO CONTRACT NUMBER 56150002260 U.S.DEPARTMENT OF ENERGY AN'EATHEI2IZATION ASSISTANCE PROGRAM (CFDA481.042) EXHIBIT A BUDGET AND PERFORMANCE STATEMENT City of Fort North, a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS S 304,888.00 DOE WAP FUNDS CURRENTLY AVAILABLE $10,000.00 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE S 304,888.00 TOTAL ANTICIPATED DOE WAP FUNDS $10,000.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the current Contract Term.Unexpended fund balances will be recaptured. BUDGET FOR AVAILABLE ALLOCATIONS CATEGORIES FUNDS z Administration $31,489.00 3 Liability/Pollution Occurrence Insurance $5,967.00 Fiscal Audit S800.00 Materials/Program Support/Labor S 213,306.00 4 Health and Safety $53,326.00 SUB-TOTAL S 304,888.00 Training and Technical Assistance $10,000.00 TOTAL S 314,888.00 FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS: I Denotes that the Subrecipient must request in writing any amendment needed to a budget category before TDHCA -will make any amendments. The only categories that can be reduced are the Administration, Insurance, Fiscal Audit, Training and Technical Assistance and/or the Health and Safety categories. Subrecipients are limited to two (2) requested budget amendments during the current Contract Term. Only those written request(s) from the subrecipients received at least forty-five (45) days prior to the end of the Contract Term will be reviewed. TDHCA may decline to review written requests received during the final forty-five(45)days of the Contract Term. Page 3 of 4 Denotes maximum dollar amount permitted for administration based on 10.00% of the total allowable expenditures excluding travel for training. 3 Denotes maximum $2,000 for liability insurance and the remaining balance for pollution occurrence insurance. 4 Denotes the maximum allowed for Health and Safety expenditures. 5 Department approved training / travel only. The Department must pre-approve any training and travel expenses. PERFORMANCE Subrecipient's service area consists of the following Texas counties: TARRANT Work orders must be submitted to weatherization contractors no later than June 30, 2016 for any weatherization activities to be completed under this Contract. All weatherization activities including final inspection must be completed no later than July 30,2016. Subrecipient may incur costs associated with the closeout of this Contract. These activities include but are not limited to: payment of invoices, and quality assurance activities for a period no to exceed 45 days from the end of the Contract Term defined in Section 2 of this Contract. These costs shall be reported on the final report described in Section 10 of this Contract. Subrecipient shall provide weatherization program services sufficient to expend the Contract finds during the Contract Teri. WAP costs per unit (materials, labor, and program support), excluding health and safety expenses, shall not exceed $7,105.00 total cost per unit without prior written approval from the Department. The cumulative total cost per unit (materials, labor, and program support), shall not exceed the maximum allowable by end of the Contract Term. Page 4 of 4 1,4-viC Review Page 1 of 2 Official site • of • Worth, CITYCOUNCILAGENDA FOriIVOl~rli DATE: 5/24/2016 REFERENCE NO.: **C-27729 LOG NAME: 19DOE2015-A2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Acceptance of Additional Grant Funds from the Texas Department of Housing and Community Affairs for the 2015 Department of Energy Weatherization Assistance Program in an Amount Up to $14,888.00, Authorize Related Contracts, Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the acceptance of additional Department of Energy grant funds from the Texas Department of Housing and Community Affairs for the 2015 Weatherization Assistance Program in an amount up to $14,888.00; 2. Authorize the execution of related contracts, including any renewals, amendments, and extensions in accordance with City policies and regulations with the Texas Department of Housing and Community Affairs for the grant funds for the program year beginning on July 21, 2015 and ending on June 30, 2016; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in an amount up to $14,888.00, subject to receipt of the grant. DISCUSSION: On November 4, 2014, the City Council approved Mayor and Council Communication (M&C C- 27071) accepting and authorizing City Secretary Contract 46977 in the amount of $300,000.00 from the Texas Department of Housing and Community Affairs (TDHCA). The City was recently notified that an additional amount of$14,888.00 was being awarded for a total of$3414,888.00 for program year 2015. The City has operated the Weatherization Assistance Program with grant funds from the TDHCA since 1982. This Department of Energy funding is in addition to the Low Income Housing Energy Assistance Program funds provided by TDHCA, which funds approximately $1,500,000.00 on an annual basis. The program services low-income residents in Tarrant County by weatherizing their homes. Weatherization measures include attic insulation, weather-stripping, caulking, repair and/or replacement of windows and doors and other minor repairs. The City has weatherized approximately 38 houses with funding from this grant between July 2015 and March 2016 and will target completing two additional houses. This program services ALL COUNCIL DISTRICTS. This contract will be with a governmental entity, state agency or public institution of higher education: (Texas Department of Housing and Community Affairs). FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. TO http://apps.cfwnet.org/council_packet/mc review.asp?ID=22271&councildate=5/2... 5/25/2016 M&C Review Page 2 of 2 Fund Department Account Project Program Activity Budget Reference# Amount ID I ID YearFCh_argi_eld 4 21001 0190444 4310011 XXXXXX xxxxxx � $14,888.00' 21001 _ 0190444 5XXXXXX XXXXXX xxx)UCX $14 888.00! FROM Fund Department Account Project Program Activity Budget Reference#--I- Amount ID _ Year (Chartfield 2) Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS 19DOE2015-A2 21001 AO FY2016.docx http://apps.cfwnet.org/council_packet/Mc_review.asp?ID=22271&councildate=5/2... 5/25/2016