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Home My WebLink AboutContract 42723-A1 R�C'E�v�D �l31f SECRETARY J� .�� n ! A 216 AMENDMENT No. 1 CONTRACT NO, tZg�GR TO CITY SECRETARY CONTRACT No. 42723 WHEREAS, the City of Fort Worth (CITY) and James DeOtte Engineering, Inc . , (ENGINEER) made and entered into City Secretary Contract No. 42723, (the CONTRACT) which was authorized by M&C C-25189 on the 111h day of September, 2011 in the amount of $526, 653 ; and WHEREAS, the CONTRACT involves engineering services for the following project : Greenfield Acres Storm Drain Improvements; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated April 7, 2016, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $149, 866. (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $676,519. 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Professional Services Agreement Amendment Template OFFICIAL RECORD PMO Official Release 8/1/2012 Page 1 of 3 CITY SECRETARY FT. WORTH, TX City of Fort Worth ENGINEER James DeOtte Engineering, Inc . Jesus J. Chapa Jam sE. DeOtte, PE, RPLS Assistant City Manager Prince DATE: DATE APPROVAL RECOMMENDED: Douglas W. Wiersig, P Director, Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: C-27778 rl� Date : 4'-2 (- I � Douglas W. Black 2-95 # ?.0�� - 14 Assistant City Attorney ATTEST: � -ORT� ary J. se �. City Secretary � cyy�AA°� OFFICIAL RECORD CITY SECRETARY City of Fort Worth Professional Services Agreement Amendment Template FT.WORTH, TX PMO Official Release 8/1/2012 Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 42723 .Amendment No. 1 Department Fund-Account-Center Amount Transportation and Public 59651-0200431-5330500-C01549-CO2830 $88,956. 00 Works Water 59601-0600430-5330500-C01549-C01730 $29, 717. 00 Sewer 59607-0700430-5330500-C01549-C01730 $31, 193 . 00 Total : $149, 866 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 James Civil Engineering Aff ............................... :.DeOtte land Surveying ' .................................. ......................................... Engi need ngConstruction Management. ENGINEERING V.�nC'••• •• ••••••• •• Hydrologlcand.HydraulicModeling 7 April 2016 Mr. Raul Lopez, P.E. Senior Professional Engineer Transportation and Public Works City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102-6311 Ref: Amendment #1 for Supplemental Funds for Design Services GREENFIELD DRAINAGE IMPROVEMENTS Project No. 01549; City Secretary Contract No. 42723 Mr. Lopez, James DeOtte Engineering, Inc. completed the drainage study for the referenced project in August 2008. We request an amendment to the amended contract to provide the following additional services that are outside the scope of the existing contract: Additional services and fees summary: A. Additional Water and Sewer Design $ 60,910.00 (Plan Profile, Ownership, Utilities, Cost Estimate) B. Additional design on detention ponds to accommodate Parks Department $ 5,400.00 C. Additional hydrologic and hydraulic analysis for detention pond modifications and re-sizing $ 4,800.00 D. Additional pipe design to match Parks Department flows $ 10,200.00 E. Additional Reporting and Management Tasks (paving and drainage) $ 4,620.00 G. Additional survey, SUE and design for Sanitary Sewer re-route $ 7,850.00 H. Additional Design and Revisions-changes in ponds-grading/hydraulic analysis $ 16,040.00 J. Additional Geotechnical Investigation $ 12,974.00 K. Additional USA Corps of Engineers Permit $ 12,100.00 L. Grading Permit; iSWM; concept, preliminary, final $ 360.00 M. Additional Tree Survey and Permit $ 2,400.00 N. Design temporary channel $ 1,160.00 O. Design Bubble Up $ 2,080.00 P. Sub mark up $ 2,647.00 Q. Additional Bid Support $ 4,260.00 R. Additional Construction Related Services $ 6,240.00 S. Additional Services, Boundary and Topographic Survey $ 8,675.00 T. Additional Special Services $ 10,000.00 Sub-Total $ 111,806.00 Credit for Rights of Entry $ (4,000.00) Credit for future phases to 60% $ (18,850.00) Amendment#1 Total $ 149,866.00 James..................... Civil Engineering DeOtte Land Surveying ' ................................ . ::;:Engineering. Construction Management ENGINEERING Inc• Hydrologic and Hydraulic Modeling ............ ......................................... .... Summary of previous contract amendments: Original Contract $ 526,653.00 Total Revised Contract $ 676,519.00 Sincerely, CeO- tte, Jam P.E., R.P.L.S. President Attachments: Attachment A-Scope Amendment 1 Attachment B-Original Contract Assumptions Attachment Cl- Level of Effort, Paving and Drainage, Amendment 1 Attachment C2- Level of Effort, Water and Sewer, Amendment 1 Attachment D - Unused Attachment E- Unused Attachment F- Exhibits F-1 Water Layout F-2 Sanitary Sewer Layout F-3 South Ridge Sanitary Sewer Re-Route F-4 Additional Lot Surveys F-5 Additional SUE M&C Review Page 1 of 3 Official site of the My of Fort Worth,Texas CITY COUNCIL AGENDA FoIr lli COUNCIL ACTION: Approved on 6/21/2016 -Ordinance No. 22280-06-2016 & 22281-06-2016 20SW GREENFIELD ACRES STORM REFERENCE ** LOG DRAIN DATE: 6/21/2016 NO.: C-27778 NAME: IMPROVEMENTS—AMENDMENT NO. 1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 1 to the Engineering Services Agreement with James DeOtte Engineering, Inc., City Secretary Contract No. 42723, in the Amount Not to Exceed $149,866.00 for the Design of Greenfield Acres Storm Drain Improvements for a Total Engineering Services Contract Amount of$676,519.00 and Adopt Appropriation Ordinances (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$33,717.00 and the Sewer Capital Projects Fund in the amount of$35,193.00 from available funds; and 2. Authorize execution of Amendment No. 1 to the Engineering Services Agreement with James DeOtte Engineering, Inc., City Secretary Contract No. 42723, in the amount not to exceed $149,866.00 for the design of Greenfield Acres Storm Drain Improvements for a total engineering services contract amount of$676,519.00. DISCUSSION: On September 27, 2011, City Council authorized execution of an Engineering Services Agreement with James DeOtte Engineering, Inc., in the amount of$526,653.00 for the design of Greenfield Acres Storm Drain Improvements (Mayor and Council Communication (M&C) C-25189). The drainage improvements are needed to protect homes in the Greenfield Acres and Marine Creek Meadows neighborhoods from flooding. This Amendment No. 1 will provide for additional engineering services as follows: 1)Additional survey, permitting and plan revisions due to changes in the property acquisition conditions; 2) Plan revisions due to collaboration with the Park and Recreation Department to create a multi-use facility; 3)Addition of water and sewer replacement to the project scope; and 4)Addition of bidding and construction phase services to the contract. James DeOtte Engineering, Inc., proposes to provide the additional services for an amount not to exceed $149,866.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. Original Contract Amount Proposed Amendment Revised Contract Amount $526,653.00 1 $149,866.00 1 $676,519.00 In addition to the contract amendment cost, $8,000.00 (water: $4,000.00; sewer: $4,000.00) are required for project management, real property acquisitions and utility coordination. Funding for this project is being provided from the Stormwater Capital Projects Bond Fund, the Water http://apps.cfWnet.org/council_packet/mc_review.asp?ID=22359&councildate=6/21/2016 7/13/2016 M&C Review Page 2 of 3 Capital Projects Fund and the Sewer Capital Projects Fund. The construction phase of this project is anticipated to begin in Fall 2016 with planned completion in Fall 2017. Authorizations provided with this M&C will result in no additional annual operating impacts to the Transportation and Public Works Department's or the Water Department's operating budgets. M/WBE OFFICE -James DeOtte Engineering, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 18 percent M/WBE participation on this Amendment No. 1. The City's M/WBE goal on this amendment or extra work is 13 percent. This project is located in COUNCIL DISTRICT 2, Mapsco 46L, 46M, 46Q and 46R. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances funds will be available in the current capital budget, as appropriated of the Stormwater Capital Projects Bond Fund, the Water Capital Projects Fund and the Sewer Capital Projects Fund. Current Additional Existing Appropriations* A ro riations Appropriations Total" Stormwater Capital Projects 52002 $1,350,000.00 $ 0.00 $1,350,000.00 Stormwater Cap Projects—Bonds 59651 $4,798,436.00 $ 0.00 $4,798,436.00 Stormwater Capital Projects Legacy 59652 $ 15,000.00 $ 0.00 $ 15,000.00 Stormwater Cap Proj 2007 59653 $ 5,126.00 $ 0.00 $ 5,126.00 Water Capital Projects Legacy 59601 $ 0.00 $33,717.00 $ 33,717.00 Sewer Capital Projects Legacy 59607 $ 0.00 $35,193.00 $ 35,193.00 Total $6,1 8 562.00 &68.910.00 $6,237.472.00 `Some amounts rounded for presentation. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 1 59601 0600430 4905420 C01549 C017ZZ 2016 $33,717.0 1 59601 0600430 5330500 C01549 C01730 2016 $29,717.0 1 59601 0600430 5110101 C01549 C01730 2016 $2 000.00 1 59601 0600430 5310350 1 C01549 C01730 2016 1 $2,000.00 1 59607 0700430 4905420 C01549 C017ZZ 2016 $35,193.0 1 59607 0700430 5330500 C01549 C01730 2016 $31,193.0 1 59607 0700430 5110101 C01549 C01730 2016 $2,000.0 1 59607 0700430 5310350 C01549 C01730 2016 $2,000.0 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 59651 0200431 5330500 C01549 CO2830 $68,456.0 59651 0200431 5330500 C01549 CO2880 $20,500.0 59601 0600430 5330500 C01549 CO2630 2016 $29,717.0 59607 0700430 5330500 1 C015491 CO2630 2016 $31,193.0 Submitted for City Manager's Office by: http://apps.cfwnet.org/council_packet/mc review.asp?ID=22359&councildate=6/21/2016 7/13/2016 M&C Review Page 3 of 3 Jay Chapa (5804) Originating Department Head: Douglas Wiersig (7801) Additional Information Contact: Raul Lopez (2457) ATTACHMENTS 20SW GREENFIELD ACRES STORM DRAIN IMPROVEMENTS AMENDMENT NO. 1 59601 Water AO16.docx 20SW GREENFIELD ACRES STORM DRAIN IMPROVEMENTS AMENDMENT NO. 1 59607 Sewer AO.docx CP 01549 1295.pdf Map Project 01549.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22359&councildate=6/21/2016 7/13/2016