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Home My WebLink AboutContract 45922-CO5 FORT WORTH City of Fort Worth CITY SECRETAW Change Order Request RACT �q _ �� Project Name: Water&Sanitary Sewer Rehabilitation Contract 86,Unit 2 City Sec No.. 45922 Project No.(s): P253-60170196483 and P258-70170196483 DOE No. 7253 City Proj.No.:1 01964 Project Description: Water&Sanitary Sewer Main Replacement on Ohio Garden Rd,Haskell St,Eastwood Ave and Whitmore Avenue. Contractor: P.C.Contractors,LLC Change Order# Date: 1 5/15/2016 City Project Mgr. Soon Wong City Inspector: John Crowley Phone Number: 817-392-8369 Phone Number: 817-944-0975 Dept. Water Sewer Totals Contract Time (Calender days) Original Contract Amount $274,667.90 $904,736.01 $1,179,403.91 150 Extras to Date $167,736.50 $19,282.49 $187,018.99 073 Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $442,404.40 $924,018.50 $1,366,422.90 223 Amount of Proposed Change Order $5,061.84 $22,840.80 $27,902.64 060 Revised Contract Amount $447,466.24 $946,859.30 $1,394,325.54 283 Original Funds Available for Change Orders $13,800.10 $27,700.99 $41,501.09 Remaining Funds Available for this CO $8,418.50 $8,418.50 Additional Funding(if necessary) $5,061.84 $14,422.30 $19,484.14 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 18.22% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+2591.) $1,474,254.89 R CHANGE This change order No.5 supersedes and replaces change order No.4 in its entirety.Subsequent to administrative approval of change order No.4, it was determined that there were insufficient funds available to pay for the additional quantities of 8-inch sewer pipe and temporary water services that were necessary on the project. Staff concurs with the contractor's request for 60 additional calendar days on the change order. t� moo° - Xa 4►30 ag s y J. r, Ci Se �'D`Dn�DQ�p AS It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. P.C.Contractors, LLC Chase Patterson M&C Number N/A M&C Date Approved "A RRT-M Ty JF FORTH City of Fort worth Change Order Additions Project Name Water&Sanitary Sewer Rehabilitation Contract 86,Unit 2 City Sec No.: 45922 Project No.(s): P253-60170196483 and P258-70170196483 DOE No. 7253 City Proj.No.: 01964 Project Water&Sanitary Sewer Main Replacement on Ohio Garden Rd,Haskell St,Eastwood Ave and Whitmore Avenue. Description Contractor P.C.Contractors,LLC Change Order:= Date: 5/15/2016 City Project Mgr. Soon Wong City Inspector John Crowley ADDITIONS ITEM DESCRIPTION DEPT MY Unit 4 hffl; Til:61 60 Install 8"C900 Sanitary Sewer Pipe Sewer 614.00 LF $37.20 $22,840.80 11 Temporary Water Services Water 0.40 LS $12,654.60 $5,061.84 Water $5,061.84 Sewer $22,840.80 Page 2 of 4 Additions Sub Total $27,902.64 F®RT WOR`TH City of Fort Worth Change Order Deletions Project Name Water&Sanitary Sewer Rehabilitation Contract 86,Unit 2 City Sec No.: 1 45922 Project No.(s): P253-60170196483 and P258-70170196483 DOE No. 7253 City Proj. No.: J 01964 Project Description Water&Sanitary Sewer Main Replacement on Ohio Garden Rd,Haskell St,Eastwood Ave and Whitmore Avenue, Contractor P.C.Contractors,LLC Change Order: E5 Date 5115/2016 City Project Mgr. Soon Wong City Inspector: john Crowley DELETIONS ITEM DESCRIPTION DEPT ,Qty Unit ilrt[t Cost Total Water Sewer Page 3 of 4 Deletions Sub Total MIWBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders CO# DATE AMOUNT Total $0.00 Page 4 of 4 M&C Review Page 1 of 3 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA F°-a r COUNCIL ACTION: Approved on 6/14/2016 -Ordinance No. 22265-06-2016 & 22266-06-2016 DATE: 611412016 rREEFERENCE *«C-27768 NAME: 60SS86U2CO5PCCONSTFUNDING CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Adopt Appropriation Ordinances in the Combined Amount of$147,903.00 for Increased Project Management Costs on Water and Sanitary Sewer Replacement Contract 86, Unit 2, Located in the Monticello Neighborhood (COUNCIL DISTRICTS 2, 7 and 9) RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$65,062.00 from available funds and in the Sewer Capital Projects Fund in the amount of$82,841.00 from available funds for a total amount of$147,903.00 for the purpose of funding Water and Sanitary Sewer Replacement Contract 86, Unit 2. DISCUSSION: On August 5, 2014 (Mayor and Council Communication (M&C) C-26910) the City Council authorized a contract with P. C. Contractors, LLC, in the amount of$1,179,403.91 for Water and Sanitary Sewer Replacement Contract 86, Unit 2. The contract was subsequently revised by four change orders totaling $187,018.99 as follows: Change Order No. 1 (M&C C-27172) in the amount of$148,170.00 approved February 3, 2015, Change Order No. 2 with a net total amount of$1.50 administratively approved April 2, 2015, Change Order No. 3 in the amount of$38,870.49 administratively approved June 24, 2015 and Change Order No. 4 with a net total amount of$5.10 administratively approved on January 29, 2016. This contract requires additional funding for project management and to to cover costs associated with an administrative change order that provides compensation for additional and increased pay item quantities of eight-inch sanitary sewer pipe and tempora water service that were necessary on the project. In addition will be issued and will supersede and rep ace ange Order No. 4 in its entirety. The change order will have no impact on the Water Department's operating budget. Appropriations for the Water and Sanitary Sewer Replacement Contract 86 project consist of the following: Existing Additional Future Project Description A ro riations Appropriati ons Appropriations Total" Engineering $217,513.00 $ 0.00 $0.00 $ 217,513.00 Construction $4,125,101.00 $ 27,903.00 $0.00 $4,125,101.00 Project Management, Real Property Acquisitions, Inspection,Testing and Contingencies $ 681 402.00 $120,000.00 $0.00 $ 829 305.00 Project Total $5,024,016.00 $147,903.00 $0.00 $5,171,919.00 *Amounts rounded for presentation purposes. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22297&councildate=6/14/2016 6/15/2016 M&C Review Page 2 of 3 Appropriations for the Water and Sanitary Sewer Replacement Contract 86 project by fund will consist of the following: FUND JA pp ro riations Water Capital Projects Fund 59601 $1,761,954.00 Sewer Ca ital Projects Fund 59607 $3,409,965.00 Project Total $5,171,9 In addition to the change order amount, $120,000.00 (water: $60,000.00; sewer: $60,000.00) is required for project management, construction staking, material testing and inspection. The project is located in COUNCIL DISTRICTS 2, 7 and 9, Mapsco 62X. This M&C does not request approval of a contract with a business entity. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund. The Fiscal Year 2016 Water and Sewer Operating Budget includes appropriations of$26,068,353.00 for the purpose of providing Pay-As-You-Go funding for Water Capital Projects. After this transfer for Fiscal Year 2016, the balance will be $7,337,017.00. The Fiscal Year 2016 Water and Sewer Operating Budget includes appropriations of$26,300,046.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects. After this transfer for Fiscal Year 2016, the balance will be $13,744,699.00. Existing Additional Revised Fund Appropri ations Appropriations A ro riations Project Total* Water Capital Projects Fund -IF 5 9601 1 $1,696,892.00 $65,062.00 $0.00 $1,761,954.00 Sewer Capital Projects Fund 59607 1 $3,327,124.00 $82,841.00 $0.00 $3,409,965.00 Project Total F-$5,024,016.00 $147,903.00 $0.00 $5,171,919.00 *Amounts rounded for presentation purposes. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 59601 0600430 4956001 C01964 C017ZZ 2016 $65,062.00 59601 0600430 5740010 C01964 C01783 2016 $5,062.00 59601 0600430 5330500 1 C01964 C01785 2016 1 $60,000.001 59607 0700430 4956001 C01964 C017ZZ 1 2016 $82,841.00 59607 0700430 5740010 C01964 C01783 1 2016 $22,841.00 59607 0700430 5740010 C01964 C01785 2016 $60,000.00 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID Year Chartfield 2 Submitted for City Manager's Office by: http://apps.cfwnet.org/council_packet/mc review.asp?ID=22297&councildate=6/14/2016 6/15/2016 a M&C Review Page 3 of 3 Jay Chapa (5804) Originating Department Head: John Carman (8246) Additional Information Contact: Soon Wong (8469) ATTACHMENTS 60SS86U2QO5PCCONSTFUNDING Map01.pdf 60SS86U2QO5PCCONSTFUNDING sewer AO.docx 60SS86U2QO5PCCONSTFUNDING water AO.docx 60SS86U2CO5PCCONSTFUNDINGMapO2.pdf 60SS86U2CO5PCCONSTFUNDINGMaPO3.pdf 60SS86U2CO5PCCONSTFUNDINGMap04.pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22297&councildate=6/14/2016 6/15/2016