The URL can be used to link to this page

Home My WebLink AboutContract 26169 AMENDMENT NO. 3 STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO.A 691 1 (No MSC Needed) COUNTY OF TARRANT 8 WHEREAS, the City of Fort Worth (City) and Wade & Associates, Inc. , (Engineer) made and entered into City Secretary Contract No. 23763, (the Contract) which was authorized by the City Council by MSC C-16691 on the 24th day of March, 1998; and subsequently revised by two previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Engineering contract for the design of Main M-390 Drainage Area, Sanitary Sewer Rehabilitation and Improvements (Group 6, Contract 1) , Part 5 and M-106R Drainage Area Sanitary Sewer System Rehabilitation and Improvements (Group 4, Contract 2) , Part 7. WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include the additional engineering services specified in a proposal letter dated August 1, 2000 a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer total $7, 864.44. 2 . Article II of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $335,883 . 68 'UMIM61 PECOXIIM K ON" M 3. All other provisions of. the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this theday of ), 2000, in Fort Worth, Tarrant County, Texas. AT T: _ '00 /Yi1G REQu r)RWP Contract Authorization G oria Pears n, City Secretary qV Date APPROVAL RECOMMENDED: APPROVED: -A:�aprx A. Douglas Rademaker, P.E. Mike Groomer Director, Department of Assistant City Manager Engineering WADE & ASSOCIATES, INC. ENGINEER ':�7 & By: Name: Mark Wade, P.E. President 6701 Brentwood Stair Road Fort Worth, TX 76112 APPROVED AS TO FORM AND LEGALITY: Gary Steinberger Assistant City Attorney 23763-3 E LIS o W1t)l.fll Tao WHUE I August, 2000 Department of Engineering Integrated Wet Weather Program ATTN: Mr. Mike Domenech,P.E. 811 Lamar Street,Suite 310 Fort Worth,Texas 76102 RE: Submission of Contract Amendment No. 3, Main M-390 Drainage Area,Sanitary Sewer Rehabilitation and Improvements (Group 6,Contract 1),Part 5,Units 2, 3, &5, DOE Nos.2447,2548, &2797 Sewer Project No. PS46-070460410280 WADE File Nos. 9803 Dear Mr. Domenech: We are submitting Amendment No. 3 to the above referenced contract to account for additional work beyond the original scope of work that includes the re-bidding of Units 2, and 3, and the removal of Unit 5 due to the rejection of all bids awarded to Nadezda. The costs associated with the re-printing of the bid documents, the development of mylar originals and the production of State Revolving Fund documents are discussed collectively for all project units and included in the subcontractor services item shown below. Specifically, we are seeking approval of the following additional work items in the amendment request as described below: Phases la & lb — Design Services: Sewer Pipeline Rehabilitation for M-390 (Basin E & mist. locations)Drainage Areas • The rebid of Units 2,3 & 5 due to the rejection of bids by the City. The City of Fort Worth rejected all bids awarded to Nadezda, which required the re-bid of Units 2 & 3 of the M-390 design project. Since the original project was advertised in two advertised contracts as Unit 2 and then Units 1, 3 &5, and Unit 1 bids were accepted by the City, WADE had to make various modifications to the existing project plan sheets and contract documents to reflect the re-bid status for Unit 2, and Unit 3, plus address the removal of the Unit 5 information from the project. Unit 5, designed by Dikita, was removed by Wade staff from the new contract documents and forwarded to the City for re-advertising under another project. This effort involved substantive coordination with Dikita staff since the engineer of record is no longer with the company. The table below reflects the staff hours and miscellaneous costs associated with this work item: Staff/Item Hours Labor Direct Total Expenses Ex enses Expenses Senior Engineer 8 $ 806.32 $ 806.32 ($100.79/hr) Staff Engineer 28 $1,814.96 $ 1,814.96 ($64.82/hr) Subcontractor Reproduction $5,158.16 $ 5,158.16 Costs (including 10% Admin. Consulting Engineers Fee) 5701 Brentwood Stair Road S i t e 1 0 0 w -�Y Z' 8 1 7 . 4 5 1 . 2 8 2 0 ^ 1 'e D FAX 81 7 .4 5 1 .2 2 0 8 Page 2 of 2 Mr. Mike Domenech 8!i/2000 Printing/Plotting/Fax/ $ 85.00 $ 85.00 Coping Costs(In-house) Labor Subtotal: $2,621.28 Direct Expenses Subtotal: $5,243.16 TOTALS: $7,864.44 Therefore, we are requesting Contract Amendment No. 3 in the amount of $ 7,864.44 to the M-390 Agreement. This amendment would increase the total contract amount from $328,019.24 to $335,883.68, representing an increase of 2.4 percent (2.40%). WADE was directed to re-advertise these projects and received verbal authorization prior to performing the services discussed above. Please be advise that we will in the near future be submitting the final contract amendment for M-390 which will seek to recover substantive survey costs exceeding the budgeted amounts for this contract. At this time we estimate to seek about$13,950.00 plus administrative costs. We are prepared to work with you as necessary in order to expedite this request. Do not hesitate to contact me should you have any questions or need any background information concerning this matter. Thank you for your time and consideration. WADE A OCIATES,INC. AChrisBroo;k , Project Manager CC: Peter Fu, P.E.,FWWD,City of Fort Worth Tony Sholola,P.E.,DOE,City of Fort Worth Mark Wade, P.E.,President,WADE �I� O: �l!� Wade & Associates, Inc. " ?" �� e Consulting Engineers � 0 , RW')V:' FoF,TWOF,TH MEMORANDUM TO: A. Douglas Rademaker, Director DOE and Mike Groomer, Assistant City CCiity Manager FROM: Mike Domenech, P.E. (7 DATE: August 21, 2000 RE: DESIGN FEE AMENDMENT NO. 3 TO MAIN M-390 DRAINAGE AREA SANITARY SEWER REHABILITATION AND IMPROVEMENTS (GROUP 6, CONTRACT 1), PART 5 AND M-106R DRAINAGE AREA SANITARY SEWER SYSTEM REHABILITATION AND IMPROVE- MENTS (GROUP 4, CONTRACT 2), PART 7, DOE NO. 1649, SEWER PROJECT NO. PS46-070460410280 The proposed amendment will reimburse Wade & Associates, Inc. (WAI), for the addi- tional services they provided on the project as requested by the City. Due to the City's rejection of the originally advertised three (3) units, WAI was directed by city staff to revise the original project plans and contract documents in preparation for re-advertisement. The re-bid required substantial modifications and reprinting of the original submittals which necessitated the expenditure of additional time and effort, on the part of the consultant, in order to comply with the request. Wade & Associates, Inc., has requested reimbursement in the amount of $7,864.44 for the additional services thereby increasing the contract fee from $328,019.24 to $335,883.68. 1 believe this fee is fair and reasonable for the additional services that were provided. Please authorize this additional design fee by your signatures on the attached contract amendment form. cc: Tony Sholola, P.E., Program Manager Berdena Hamilton, Water Department Dan Pepon, Water Department MEMO 1649-3 ENGINEERING DEPARTMENT THE CITY OF FORT WORTH * 1000 THROCKMORTON STREET * FORT WORTH, Texas 76102-6311 (817) 871-7941 * FAx (817) 871-7854 QJ Printed on recycled paper