HomeMy WebLinkAboutContract 26193 CITY SECRETARY
CONTRACT NO.
CERTIFICATION REGARDING LOBBYING
for
CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
(Required for grants exceeding$100,000)
The undersigned certifies,to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
grant or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form -LLL, 'Disclosure Form to Report Lobbying,' in accordance with its
instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed by the Texas State
Library when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than$100,000 for each such failure.
City of Fort Worth Interlibrary Loan
Organization Name Project
Ramon Guajardo, Assistant City Manager
Name and Title of Authorized Representative
��Z, 9d 31J 0
Signature .01 ate
34 CFR 82.110 TSL 9304ff
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CERTIF CATION REG�AAR�IN(� NA
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4LWERTIER 4 OVERED�TRANSACTIO�NS
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This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The regulations were published as
Part VII of the May 26, 1988 Federal Reg si ter(pages 19160-12911). Copies of the regulations may be obtained
by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION,READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
City of Fort Worth
Applicant
Ramon Guajardo, Assistant City Manager
Name and Title of Authorized Certifying Oficial
':�s
Signature hate
04RC MAl REE'0110
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal
is submitted, if at any time, the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant" "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred, suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
title "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower Tier
Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible,or voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal Government,, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
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.CERTIFICATION REGARDING
EBARMENT SUS.I?ssENS16N,r,INELIGIBILITY;AND�MOLUNTARY
EXCLUSION
LOWER TIER.COVERED'=;TRANSACTIOiVS '
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The regulations were published as
Part VII of the May 26, 1988 Federal Reg si ter(pages 19160-12911). Copies of the regulations may be obtained
by contacting the person to which this proposal is submitted.
(BEFORE COMPLETING CERTIFICATION,READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
City of Fort Worth
Applicant
Ramon Guajardo, Assistant City Manager
Name and Title of Authorized Certifying Oficial
k;z�� 91c:;,23 O d
Signature bate
'NTV *1 `l
R V-5r1117H39a
Instructions for Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal
is submitted, if at any time,the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction,"
"participant" "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and coverage sections of rules implementing
Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into,it shall not knowingly enter into any lower tier covered transaction with a person who
is debarred,suspended,declared ineligible,or voluntarily excluded from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
title "Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion--Lower Tier
Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered
transaction, unless it knows that the certification is erroneous. A participant may decide the method and
frequency by which it determines the eligibility of its principals. Each participant may, but is not required to,
check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred,
ineligible,or voluntarily excluded from participation in this transaction,in addition to other remedies available to
the Federal Government, the department or agency with which this transaction originated may pursue available
remedies,including suspension and/or debarment.
OMB Approval No.0348-0040
ASSURANCES-NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0040),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case,you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which
and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d)
(including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975, as amended (42
of project cost)to ensure proper planning, management U.S.C. §§6101-6107), which prohibits discrimination
and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and
application. Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
2. Will give the awarding agency, the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and
of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation
through any authorized representative, access to and `Act of 1970 (P.L. 91-616), as amended, relating to
the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or
documents related to the award; and will establish a alcoholism; (g) §§523 and 527 of the Public Health
proper accounting system in accordance with generally Service Act of 1912(42 U.S.C. §§290 dd-3 and 290 ee
accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968(42 U.S.C. §§3601 et seq.),as
using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale,
presents the appearance of personal or organizational rental or financing of housing; (i) any other
conflict of interest,or personal gain. nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
4. Will initiate and complete the work within the applicable made; and, (j) the requirements of any other
time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the
agency. application.
5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the
1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements of Tidies II and III of the Uniform
standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition
one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91-646) which provide for
Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or
Personnel Administration(5 C.F.R.900,Subpart F). whose property is acquired as a result of Federal or
federally-assisted programs. These requirements apply
6. Will comply with all Federal statutes relating to to all interests in real property acquired for project
nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) purchases.
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education 8• Will comply, as applicable, with provisions of the
Amendments of 1972, as amended (20 U.S.C. §§1681- Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
1683,and 1685-1686),which prohibits discrimination on which limit the political activities of employees whose
the basis of sex;(c)Section 504 of the Rehabilitation principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable N, 4"_J�standard f=orm 4248(Rev.7-97)
Authorized for Local Reproduction }E )i by OMB Circular A-102
9. Will comply, as applicable,with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of
Bacon Act (40 U.S.C. §§276a to 276a-7),the Copeland Act 1968 (16 U.S.C. §§1271 et seq.) related to protecting
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national
Work Hours and Safety Standards Act (40 U.S.C. §§327- wild and scenic rivers system.
333), regarding labor standards for federally-assisted
construction subagreements. 13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593
requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and
Protection Act of 1973 (P.L. 93-234) which requires the Archaeological and Historic Preservation Act of
recipients in a special flood hazard area to participate in the 1974(16 U.S.C.§§469a-1 et seq.).
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is$10,000 or more. 14. Will comply with P.L.93-348 regarding the protection of
human subjects involved in research,development,and
11. Will comply with environmental standards which may be related activities supported by this award of assistance.
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of
Environmental Policy Act of 1969 (P.L. 91-190) and 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of
facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or
pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance.
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management 16. Wilt comply with the Lead-Based Paint Poisoning
program developed under the Coastal Zone Management Prevention Act (42 U.S.C. §§4801 et seq.) which
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of prohibits the use of lead-based paint in construction or
Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures.
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and
underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit
Drinking Water Act of 1974, as amended (P.L. 93-523); Act Amendments of 1996 and OMB Circular No.A-133,
and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non-Profit
Endangered Species Act of 1973, as amended (P.L. 93- Organizations.'
205).
18. Will comply with all applicable requirements of all other
Federal laws,executive orders, regulations,and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Assistant City Manager
PPLICANT ORGANIZATIOINV DATE SUBMITTED
City of Fort Worth Va 3 bb
Standard Form 424B(Rev.7-97)Back
OMB Approval No.0348-0040
ASSURANCES-NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed,and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden,to the Office of Management and Budget, Paperwork Reduction Project(0348-0040),Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
ISEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency.Further,certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case,you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which
and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d)
(including funds sufficient to pay the non-Federal share the Age Discrimination Act of 1975, as amended (42
of project cost) to ensure proper planning, management U.S.C. §§6101-6107), which prohibits discrimination
and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and
application. Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
2. Will give the awarding agency, the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and
of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation
through any authorized representative, access to and `Act of 1970 (P.L. 91-616), as amended, relating to
the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or
documents related to the award; and will establish a alcoholism; (g) §§523 and 527 of the Public Health
proper accounting system in accordance with generally Service Act of 1912(42 U.S.C. §§290 dd-3 and 290 ee
accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968(42 U.S.C. §§3601 et seq.),as
using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale,
presents the appearance of personal or organizational rental or financing of housing; (i) any other
conflict of interest,or personal gain. nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
4. Will initiate and complete the work within the applicable made; and, (j) the requirements of any other
time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the
agency. application.
5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the
1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements of Titles II and III of the Uniform
standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition
one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91-646) which provide for
Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or
Personnel Administration(5 C.F.R.900,Subpart F). whose property is acquired as a result of Federal or
federally-assisted programs.These requirements apply
6. Will comply with all Federal statutes relating to to all interests in real property acquired for project
nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in
(a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352) purchases.
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education 8. Will comply, as applicable, with provisions of the
Amendments of 1972, as amended (20 U.S.C. §§1681- Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
1683,and 1685-1686),which prohibits discrimination on which limit the political activities of employees whose
the basis of sex; (c)Section 504 of the Rehabilitation principal employment activities are funded in whole or
in part with Federal funds.
DR
Previous Edition Usable lvl RUA", 4B(Rev.7-97)
Authorized for Local Reproduction rfiw B Nrcular A-102
9. Will comply, as applicable, with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of
Bacon Act(40 U.S.C. §§276a to 276a-7), the Copeland Act 1968 (16 U.S.C. §§1271 et seq.) related to protecting
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national
Work Hours and Safety Standards Act (40 U.S.C. §§327- wild and scenic rivers system.
333), regarding labor standards for federally-assisted
construction subagreements. 13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
1o. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593
requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and
Protection Act of 1973 (P.L 93-234) which requires the Archaeological and Historic Preservation Act of
recipients in a special flood hazard area to participate in the 1974(16 U.S.C. §§469a-1 et seq.).
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is$10,000 or more. 14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research,development,and
11. Will comply with environmental standards which may be related activities supported by this award of assistance.
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of
Environmental Policy Act of 1969 (P.L. 91-190) and 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of
facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or
pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance.
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management 16. Will comply with the Lead-Based Paint Poisoning
program developed under the Coastal Zone Management Prevention Act (42 U.S.C. §§4801 et seq.) which
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of prohibits the use of lead-based paint in construction or
Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures.
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and
underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit
Drinking Water Act of 1974, as amended (P.L 93-523); Act Amendments of 1996 and OMB Circular No. A-133,
and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non-Profit
Endangered Species Act of 1973, as amended (P.L 93- Organizations."
205).
18. Will comply with all applicable requirements of all other
Federal laws,executive orders,regulations,and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
Assistant City Manager
APPLICANT ORGANIZATION/ DATE SUBMITTED
City of Fort Worth 9 c�3 6
Standard Form 424B(Rev.7-97)Back
TEXAS STATE LIBRARY & ARCHIVES COMMISSION
INTERLIBRARY LOAN CENTER GRANT
Grant # 771-01042
I. CONTRACTING PARTIES
Grantor: Texas State Library and Archives Commission (TSLAC)
Grantee: City of Fort Worth, Fort Worth Public Library
500 West 3rd Street
Fort Worth, Texas 76102-7333
II. TERM OF GRANT
September 1, 2000 to August 31, 2001
III. GRANTOR CERTIFICATION
The Grantor certifies that (1) the services specified below are necessary and essential for activities
that are properly within the statutory functions and programs of the affected organizations; (2) the
services, supplies or materials contracted for are not required by Section 21 of Article 16 of the
Constitution of Texas to be supplied under contract given to the lowest bidder; and (3) the grant is in
compliance with Texas Government Code § 441.121 et. seq., the Library System Act; Texas
Government Code § 441.006, General Powers and Duties; P.L. 104-208, the Library Services and
Technology Act (LSTA); and the State Plan for the LSTA in Texas.
IV. GRANT AMOUNTS
A. The total amount of the grant shall not exceed: $224,286
B. Source of funds:
CFDA#45.310, Institute of Museum and Library Service, State Library Program
Federal Fiscal Year 2000 Carryover
TSLAC's accounting coding:
Index 17712, Object Code 7611, AY01
Page 1 of 8 � "�'�U �U
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant �� YK, ),' iM� Ve?o
C. Budget:
Personnel $112,242
Fringe Benefits 30,444
Travel 1,500
Equipment 0
Supplies 4,610
Contractual 1,500
Other 24,150
Total Direct Costs $174,446
Indirect Costs 49,840
Total $224,286
V. WRITTEN PRIOR APPROVALS FOR FISCAL AND PROGRAMMATIC CHANGES
A. The Grantor must give written prior approval for any of the following fiscal changes:
1. Making cumulative transfers among budget cost categories or projects which are expected
to exceed ten (10)percent of the total grant.
2. Transferring any funds into a budget cost category that equals zero ($0).
Written prior approval is to be requested on the Prior Approval Request form and shall be
requested when nearing the 10% limit or the end of the grant term. This provision does not
allow the grant to be exceeded.
B. The Grantor must give written prior approval for any of the following programmatic changes to
the application (System Plan of Service):
1. Changing key persons specified in the grant; however, none of the personnel are
considered key personnel for the purpose of this section.
2. Obtaining the services of a third party to perform activities which are central to the
purposes of the grant.
3. Changing the scope or objectives (regardless of whether there is an associated budget
revision). A change in scope is a substantive difference in the approach or method used to
reach program objectives.
Written prior approval is to be requested on the Prior Approval Request form.
C. The Grantor gives prior approval for the items listed under the following cost categories below.
Before the Grantee obligates or expends grant funds for additional items in the following cost
categories, the Grantor must give written prior approval. Written prior approval is to be
requested on the Prior Approval Request form. Written prior approval is also required if the
item's cost or features are substantially different from what the grant specifies or from a
previous Prior Approval Request. All prior approvals should be requested by August 1, 2001.
Page 2 of 8
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant r0 c,�i✓�j ���r
COST CATEGORIES
1. Preaward Costs
None
2. Insurance (if not required by the ant)
None
3. Rearrangements and Alterations of Facilities
None
4. Equipment/Property
None
Subject to the obligations and conditions set forth in the Uniform Grant Management
Standards (UGMS) Section III, Subpart C.32 (a), title to equipment acquired under a grant
will vest upon acquisition in the grantee.
Each piece of equipment/property is an article of nonexpendable, tangible personal property
having a useful life of more than one year and an acquisition cost of$1,000 or more.
However, if the Grantee's capitalization level established for financial statement purposes is
lower than $1,000, the lower amount should be used. Equipment/property includes furniture,
library materials, etc. purchased wholly or in part with grant funds. The prior approval
amount is the capital expenditure, which means the cost of the equipment/property including
the cost to put it in place. Capital expenditure for equipment/property means the net invoice
price of the equipment/property, including the cost of any modifications, attachments,
accessories, or auxiliary apparatus necessary to make it usable for the purpose for which it is
acquired. Ancillary charges, such as taxes, duty, protective in transit insurance, freight, and
installation may be included in, or excluded from, capital expenditure cost in accordance
with the Grantee's regular accounting practices.
VI. STATEMENT OF SERVICES TO BE PERFORMED
A. The Grantor will reimburse the Grantee for expenses incurred in processing and filling
interlibrary loan requests for library materials and information from public, academic, and
special libraries and for processing interlibrary loan requests originating with the Grantee. The
Grantor will also reimburse the Grantee for providing OCLC system use support to Texas
Group selective user libraries in the Grantee's service area.
B. The Grantee will provide free interlibrary loan service according to the operating procedures set
by the Grantor.
Page 3 of 8
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant 2`�
�1 NcrKS
a � o
C. The Grantee will employ the following staff whose work assignments are exclusively to provide
interlibrary loan services:
1 Librarian Supervisor(Group G70)
1 Library Assistant (Group B81)
.5 Office Assistant II (Group J05)
1 Office Assistant I (Group J03)
.5 Page (Group SO1)
D. The Grantee will provide telephone line(s) directly into the interlibrary loan office, telephone
extension to local library telephones, and permit the computer(s) to be connected without charge
to an OCLC modem with line extenders or extended distance cables, or other appropriate
technology.
E. The Grantee agrees to provide rapid and convenient access to its catalog of holdings and its
circulation system for use without charge by the project staff.
F. The budget allocations are based on the following performance objectives:
1. Fill 8,800 interlibrary loan requests from the Grantee's resources.
2. Process 29,000 interlibrary loan transactions.
3. Maintain an average response time of 24 hours for interlibrary loan requests.
4. Maintain a maximum turnaround time of 8.0 days for requests from the region filled by
the Grantee.
5. Maintain a maximum turnaround time of 15.0 days for requests referred to and filled by
other libraries.
G. The Grantee will comply with their Interlibrary Loan Center grant application.
H. The Grantee will comply with the Texnet Center Policies Manual.
I. The Grantee will comply with the following two parts of the Governor's Office of Budget and
Planning Uniform Grant Management Standards (UGMS), revised January 1999, located at
http://www.governor.state.tx.usIBudgetlbudget_guidelines.htm1.
1. Cost Principles for State and Local Governments and Other Affected Entities
(adapted from OMB Circular A-87)
2. State Uniform Administrative Requirement for Grants and Cooperative Agreements
(adapted from OMB Circular A-102)
For grants funded with State funds, the Grantee will comply with the third part of UGMS, the
State of Texas Single Audit Circular. For grants funded with Federal funds, the Grantee will
comply with the Office of Management and Budget(OMB) Circular A-133tPT
Local Governments, and Non-Profit Organizations revised 6/97 located a ^ o
g ( ), f� :_�Cu�D
whitehouse. ov/OMB/circulars.
Page 4 of 8QT1�� �'�
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant
J. The Grantee will comply with the Institute of Museum and Library Services' 45 Code of Federal
Regulations, Part 1183, Uniform Administrative Requirements for Grants and Cooperative
Agreements to States and Local Governments (adapted from OMB Circular A-102).
K. The Grantee will send the Grantor a copy of any management letters issued by the auditor with
the reporting package (or written notification, as applicable). The audit's Schedule of
Expenditures of Federal and State Awards will list the amount of awards expended for each
award year separately.
L. The Grantee may not obligate grant funds after August 31, 2001. By October 31, 2001, all
obligations must be liquidated and all unexpended funds must be returned to the Grantor.
M. The Grantee will add any program income to the funds committed to the grant, using such
program income for the purposes and under the conditions of the grant. The source and amount
of the program income must be explained in box 12 of the quarterly Financial Status Report.
N. As required by the Institute of Museum and Library Services, the Grantee will clearly state the
following when issuing statements, press releases, requests for proposals, bid solicitations, and
other documents describing projects or programs funded in whole or in part with Federal money:
1. the percentage of the total costs of the program or project which will be financed with
Federal money;
2. the dollar amount of Federal funds for the project or program; and
3. the percentage and dollar amount of the total costs of the project or program that will be
financed by non-government sources.
O. The Grantee certifies by this contract that it will comply with the Assurances—Non-
Construction Programs (OMB Standard Form 124B), the Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, and the
Certification Regarding Lobbying as submitted to the grantor. Additional assurances are listed
in UGMS, Subpart B.14.
P. The Grantee affirms that it has not given, offered to give, nor intends to give at any time
hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount,
trip, favor or service to a public servant in connection with this contract. The Grantee further
affirms that its employees or agents shall neither solicit nor accept gratuities, favors or anything
of monetary value from contractors, potential contractors or parties to subagreements.
Q. The Grantee agrees to provide the Grantor with one (1) set of all public relations materials
produced under this grant.
R. The Grantee agrees to maintain records on all equipment/property with an acquisition cost of
$1,000 or more. However, if the Grantee's capitalization level established for financial
statement purposes is lower than$1,000, the lower cost reporting level should be used. The
UGMS Subpart C, Sec. 32, (d)requires the Grantee to reconcile the equipment/property records
with a physical inventory of the equipment/property every two years. This biennial inventory
"�' ��G�D
Page 5 of 8 p rr'''�n� M
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant �Yl' Uf SU�151�=1 e U
does not need to be submitted to the Grantor, but must be maintained by the Grantee and will be
subject to review by the Grantor.
The UGMS Subpart C, Sec. 32, (d) (3) requires certain items of equipment (stereo systems, still
and video cameras, facsimile machines, VCRs and VCR/TV combinations, and cellular and
portable telephones) to be maintained on inventory if their cost is above $500.
Subject to the obligations and conditions set forth in the UGMS Section III, Subpart C, Sec. 32
(a), title to equipment acquired under a grant will vest upon acquisition in the grantee.
When property is vested in the Grantee, the Grantee will dispose of equipment/property in
accordance with the UGMS Subpart C, Sec. 32, (e). When the Grantee has been given federal
or state equipment/property, the UGMS Subpart C, Sec. 32, (f) will be followed.
S. The Grantee agrees to submit the Equipment/Property Acquired form by October 31, 2001, for
all equipment/property purchased during that grant year. This list must balance with the
equipment/property purchased with prior approval amounts.
T. The State Legislature has charged the Grantor with submitting performance measurement
reports that specify the level of services provided by its programs and services. The Grantee
agrees to submit reports that are timely, accurate, auditable, and consistent with definitions.
1. The Grantee will maintain a record of each interlibrary loan request submitted to other
libraries.
2. The Grantee agrees to submit ILL statistics to the Grantor monthly.
3. The Grantee agrees to submit turnaround time data records to the Grantor within 2 weeks
of the completion of the data records.
U. The Grantee agrees to participate fully in any special study, survey, or other research and
testing, which is designed to evaluate or improve interlibrary loan policies, procedures or
management, when requested by the Grantor.
V. The Grantee agrees to submit the quarterly Financial Status Report for each project funded
under this contract according to the following schedule:
ReportingPeriod eriod Due Date
September 1, 2000 -November 30, 2000 December 29, 2000
December 1, 2000 - February 28, 2001 March 30, 2001
March 1, 2001 - May 31, 2001 June 29, 2001
June 1, 2001 - August 31, 2001 September 28, 2001
A final Financial Status Report is due by November 15, 2001.
Page 6 of 8 �� i c�;�61'.� U��
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant �lrj I{V to 1 -^'Elm
6
VII. PAYMENT FOR SERVICES
The Grantee is restricted to one of two methods for requesting funds from the Grantor. The Grantee
may request an advance payment for estimated expenditures to be incurred for the upcoming 30
days, or request a reimbursement of the actual expenditures for the Grantee's normal billing cycle.
The Grantee will request payment on the OMB Standard Form 270, Request for Advance or
Reimbursement, using box 12 rather than box 11 if requesting funds in advance. Requests may be
made monthly, quarterly or any other time period, but not more than once a month.
To request funds, Form 270 is due to the Grantor by the 15" of the month. If requesting a
Reimbursement, the funds will usually be received by the Grantee within 10 days after TSLAC
receives the funds from the federal government. If requesting an Advance, the Grantee must follow
procedures that minimize the time elapsing between the receipt and the disbursement of advanced
grant funds. Requests for Advance funds will be received by the first working day of the Advance
period on the Request.
VIII. CONTACTS AT TSLAC
Questions or concerns about programmatic issues should be directed to this grant's Project Manager:
Rebecca Linton
Resource Sharing Consultant
Phone: 512-463-5406
E-mail: rebecca.linton@ts1.state.tx.us
Questions or concerns about regulatory or financial issues should be directed to:
Raymond M. Diaz
Manager of Accounting and Grants Department
Phone: 512-463-6626
E-mail: raymond.diaz@tsl.state.tx.us
Fax, rather than mail, Prior Approval Request forms to this grant's Project Manager:
Rebecca Linton
Resource Sharing Consultant
Fax: 512-936-2306
Fax, rather than mail, Requests for Reimbursement/Advance, Financial Status Reports, annual
Property/Inventory Reports and other miscellaneous forms and reports to:
Grants Administrative Assistant
Phone: 512-463-5512
Fax: 512-463-3560
Page 7 of 8 � GIC °4L �`'EboG
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant `�� M, P
U Lc '1!, ,.UUJP
Ro
Payments to the Grantor, such as those for excess advanced funds or for interest earned each quarter
on advanced funds, should be mailed with an explanation of the purpose of the payment and the
grant number to:
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12927
Austin, TX 78711-2927
IX. APPLICABLE AND GOVERNING LAW
A. This grant shall be governed by the laws of the State of Texas. All duties of either party shall be
legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of(and all actions hereunder shall be brought in) the State of Texas, and
the forum and venue for such disputes shall be Travis County, District Court.
B. This grant is subject to availability of funds.
X. SIGNATURES
GRANTOR GRANTEE
Texas State Library and Archives Commission City of Fort Worth, Fort Worth Public Library
E Yt
-J:L'� 4��L -
Edward Seidenberg, Assistant State LibrariSignature (Must be an official empowered
to enter into contracts)
( ( — o-fl Ramon Guajardo
Date Typewritten or Printed Name
Z32W Assistant City Manager
Donna Osborne, Chief Fiscal Officer Title
Y 9L,2 30 �
Date Date
C D
Page 8 of 8
Fiscal Year 2001 City of Fort Worth Interlibrary Loan Center Grant
APPROVED AS TO FORM AND LEGALITY:
?iCity Attorney
p Date: -IS-'d�
ATTEST:
_ y J
City Secre ry q-19-OD
Contract Authorization
Date
��C� C?ON
August 11, 2000
Gleniece Robinson, Director
TexasFort Worth Public Library
500-Wrst 3rd-Street
State Library Fort Worth, Texas 76102-7333
and Archives
Commission Dear Ms. Robinson:
Enclosed are two copies of your grant 771-01042 from the Texas State Library and
PO Box 12927 Archives Commission (TSLAC) and the following forms:
Austin,Texas 1. Certification Regarding Lobbying (for grants exceeding $100,000)
78711-2927 2. Certification regarding Debarment, Suspension,Ineligibility, and
Voluntary Exclusion
3. Standard Form 42413,Assurances -Non-Construction Programs
Lorenzo de Zavala Please return one copy of the grant and each of the above forms with original signatures,
State Archives and on or before October 15, 2000, to: Grants Administrative Assistant, Texas State Library
LibraryBuilding and Archives Commission, P.O. Box 12927, Austin, Texas 78711-2927.
1201 Brazos St. Under separate cover, we will send the Interlibrary Loan Manager a copy of the grant
AustinTX78701 along with paper copies and a diskette containing these forms:
1. Prior Approval Request
www.tsl.state.tx.us 2. Request for Advance or Reimbursement(OMB Form 270)
3. Financial Status Report (OMB Short Form 269A)
4. Equipment/Property Acquired
These forms are to be used throughout the grant year, as explained in the grant
Commission Chairman contract. Please give these forms to the person or persons who will be using them
Carolyn Palmer to report to TSLAC.
Members
Chris A.Brisack Thank you for your continued participation in this valuable resource sharing
Kenneth R.Carr program.
Sandy Melton
Sandra Pickett Sincerely,
Elizabeth Sanders
4/1'e,
Director and Librarian
Peggy D.Rudd Rebecca Linton
Resource Sharing Network Consultant
Assistant State Librarian Library Resource Sharing Division
Edward Seidenberg Rebecca.linton&tsl.state.tx.us
Enclosures
ORA
Wayne Cuiwe,-YCentralAdministrator
Making Mary Taggart Sikes, Interlibrary Loan Librarian ^p
informationVV1]C ='s�GV �
work gfi 1p� °
for all PIK Yr111;k�"!,r
Texans :!
e
City of Fort Worth, Texas
imayar and CoganICIR Communication
DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **G-12813 84RESOURCE 1 of 2
SUBJECT GRANT FROM THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION AND
THE U.S. DEPARTMENT OF EDUCATION FOR THE INTERLIBRARY LOAN
PROGRAM AND RELATED CONTRACT AND APPROPRIATION ORDINANCE
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply for and accept a grant for the Interlibrary Loan Program in the
amount of $235,053 from the Texas State Library and Archives Commission and the U.S.
Department of Education; and
2. Authorize the City Manager to execute a grant contract with the Texas State Library and Archives
Commission relating to such grant; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$235,053 in the Grants Fund subject to receipt of grant; and
4. Apply indirect costs according to Administrative Regulation 3-15 using the most currently approved
indirect cost rate of 34.84% for this department.
DISCUSSION:
The Texas State Library and Archives Commission and the U.S. Department of Education propose to
grant $235,053 to the City of Fort Worth to provide resource sharing and interlibrary loan services to a
20-county area of North Texas. The Fort Worth Library serves as the "Major Resource Center" under
the Texas Library System Act for this area.
The grant is for the State Fiscal Year September 1, 2000, through August 31, 2001. It QII continue to
subsidize resource _sharing in the North Texas area and to provide local libraries with a means of
acquiring the use of materials from libraries throughout the United States. This is the 24th year of this
grant program.
This program is budgeted at $235,053 with the funding agencies defraying the costs as listed below:
Personnel $117,709
Fringe Benefits $ 32,438
Travel $ 2,200
Supplies $ 4,610
'. Contractual $ 1,500
Other $ 24,150
Indirect Costs 52,446
Total $235,053
City of Fort Worth, Texas
4Vavow and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **G-12813 84RESOURCE 2 of 2
SUBJECT GRANT FROM THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION AND
THE U.S. DEPARTMENT OF EDUCATION FOR THE INTERLIBRARY LOAN
PROGRAM AND RELATED CONTRACT AND APPROPRIATION ORDINANCE
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund.
RG:j
.y
1
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
GR76 451458 084308625000 $235,053.00
Ramon Guajardo 6104 'GR76 5(various) 084308625010 $235,053.00 tOVED
Originating Department Head: CITY COUNCIL
Cate Dixon 7708 (from) �/ FEB 15 1,"M
Additional Information Contact: J
Mary Sikes 7731 C-dy 1kammy 6(fid
OA
_ . .._a:..�.,.,. Nrt NO 1
City of Fort Worth, Texas
4velvor And Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **G-12813 1 84RESOURCE 1 of 2
SUBJECT GRANT FROM THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION AND
THE U.S. DEPARTMENT OF EDUCATION FOR THE INTERLIBRARY LOAN
PROGRAM AND RELATED CONTRACT AND APPROPRIATION ORDINANCE
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to apply for and accept a grant for the Interlibrary Loan Program in the
amount of $235,053 from the Texas State Library and Archives Commission and the U.S.
Department of Education; and
2. Authorize the City Manager to execute a grant contract with the Texas State Library and Archives
Commission relating to such grant; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$235,053 in the Grants Fund subject to receipt of grant; and
4. Apply indirect costs according to Administrative Regulation 3-15 using the most currently approved
indirect cost rate of 34.84% for this department.
DISCUSSION:
The Texas State Library and Archives Commission and the U.S. Department of Education propose to
grant $235,053 to the City of Fort Worth to provide resource sharing and interlibrary loan services to a
20-county area of North Texas. The Fort Worth Library serves as the "Major Resource Center" under
the Texas Library System Act for this area.
The grant is for the State Fiscal Year September 1, 2000, through August 31, 2001. It will continue to
subsidize resource sharing in the North Texas area and to provide local libraries with a means of
acquiring the use of materials from libraries throughout the United States. This is the 24th year of this
grant program.
This program is budgeted at $235,053 with the funding agencies defraying the costs as listed below:
Personnel $117,709
Fringe Benefits $ 32,438
Travel $ 2,200
Supplies $ 4,610
Contractual $ 1,500
Other $ 24,150
Indirect Costs 52,446
Total $235,053
City of Fort Worth, Texas
4tayor And Coun"'I Communication
DATE REFERENCE NUMBER LOG NAME PAGE
2/15/00 **G-12813 1 84RESOURCE 2 of 2
SUBJECT GRANT FROM THE TEXAS STATE LIBRARY AND ARCHIVES COMMISSION AND
THE U.S. DEPARTMENT OF EDUCATION FOR THE INTERLIBRARY LOAN
PROGRAM AND RELATED CONTRACT AND APPROPRIATION ORDINANCE
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund.
RG J
Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: (to)
GR76 451458 084308625000 $235,053.00
Ramon Guajardo 6104 GR76 5(various) 084308625010 $235,053.00 APPROVED
Originating Department Bead: CITY COUNCIL
Cate Dixon 7708 (from) FES 15 "M
Additional Information Contact: V I
Mary Sikes 7731
Csty Sa�wiy bf>
.i--4.A (lrclinatlim Nd. ��