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HomeMy WebLinkAboutContract 26218 CITY SECRETARY CONTRACT NO. T Contract No. City Secretary Contract No. INTER-LOCAL AGREEMENT FOR PARTIAL FUNDING OF JOB ACCESS PROJECT BETWEEN THE FORT WORTH TRANSPORTATION AUTHORITY AND THE CITY OF FORT WORTH, TEXAS The Fort Worth Transportation Authority ("T") and the City of Fort Worth, Texas ("City") are both local governmental entities as the term is used in Chapter 791, Inter- local Cooperation Contracts, V.T.C.A., Government Code. They shall sometimes be referred to collectively as the "Parties". WHEREAS, THE City of Fort Worth has been notified that it will receive grant monies from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant ("CDBG") for Year XXV, and the primary purpose of the CDBG Program is to benefit low and moderate income citizens of Fort Worth, and the citizens of Fort Worth, the Community Development Council, and the City Council of Fort Worth have determined that Economic Development Programs are needed by low and moderate income citizens of Fort Worth; and WHEREAS, The Fort Worth Transportation Authority is a federal grantee of the Federal Transit Administration and the Federal Transit Administration announced the availability of grant funds for the Access to Jobs and Reverse Commute program on November 16, 1998, and these federal dollars are available to address existing transportation gaps which are barriers that must be overcome by people attempting to move off the welfare rolls into gainful employment and program guidelines encourage a single application for the Fort Worth-Dallas region and that each dollar of federal department of Transportation (DOT) assistance awarded must be matched by a non-DOT dollar; and WHEREAS, the Fort Worth Transportation Authority has been awarded the grant for this area and the City of Fort Worth is contributing $50,000 as well as Fort Worth Housing Authority and Tarrant County Workforce Development Board and the Fort Worth Transit Authority contributing monies to match the FTA Grant; and WHEREAS, the monies will be used to provide the transportation services to the described peoples during a twelve (12) month period. The parties pursuant to City of Fort Worth action and Fort Worth Transportation Authority action agrees as follows: 1. Each party hereby represents to the other that the delegated costs of the project under the Agreement, as well as any payments made by it pursuant to the Agreement, will be made from current revenues and/or specified grants funds. Further, each Party warrants and represents to the other party that each Party has been authorized by it respective governing body to do so. Each party further represents and warrants to the other Party that any renewal of, deletion, or change to this Agreement will be in writing and authorized by its respective governing body. 2. The Fort Worth Transportation Authority will administer transportation services to the citizens of the City of Fort Worth under the program know as Access to Jobs ("Access") from September 1, 2000 through May 31, 2001. 3. The Fort Worth Transportation Authority will administer Access according to the federal requirements of the Access to Jobs and Reverse Commute grant and according to relevant State of Texas statutes. 4. The City of Fort Worth will disburse the CDBG Year XXV monies in an amount of $50,000.00 to Fort Worth Transit Authority on a reimbursement basis. Payment will be made upon submittal of billing by Forth Worth Transit Authority to the City of Fort Worth. In receiving and using the CDBG funds, the Fort Worth Transportation Authority specifically agrees to comply with the guidelines for CDBG funds in the attached and incorporated Exhibit "A". Further, the Fort Worth Transportation Authority shall comply with the client guidelines attached and incorporated as Exhibit `B". In addition, the Fort Worth Transit Authority shall comply with the billing requirements by completing the follow attachments to this Agreement: Attachment 1, Attachment II, Attachment III and Attachment IV. 5. Fort Worth Transportation Authority will provide access upon request to the City of Fort Worth any information on the program necessary to comply with HUD regulations specified in 24 CFR §570.505 and OMB Circular A-128. All records pertaining to Access shall be retained 5 years following the date of termination of Access. 6. Parties will comply with all applicable State of Texas and federal statutes and regulations as required by their status as federal grantee and transit authority of the State of Texas, and federal grantee and municipality of the State of Texas, respectively. 7. The term of this agreement will begin September 1, 2000 and end August 31, 2001 CITY OF FORT WORTH, TEXAS FORT WORTH TRANSPORTATION AUTHORITY By: By: t Z"" Charles Boswell Anthony V. ofinson Assistant City Manager Assistant General Manager ATTEST: Pearson C 'a g APPROVED AS TO FORM: APPROVED AS TO FORM: Hugh is Phyllis Waldrep Cran Assistad City Attorney General Counsel City of Fort Worth, Texas Fort Worth Transp ation Authority - /aS '�2 contract Authorization o2- � - D(� Date STATE OF TEXAS § TARRANT COUNTY § BEFORE ME, the undersigned authority, a Notary Public in and for the state of Texas, on this day personally appeared Charles Boswell, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that the same was the act of the City of Fort Worth and that he/she executed the same as the act of said City of Fort Worth for the purposes and consideration therein expressed and in the capacity therein stated. rIVEN UNDER MY HAND AND SEAL OF OFFICE this _ �/ day of ti A. D. 2000 orROSELLA BARNES Q �* NOTARY PUBLIC rt +� State of Texasa- ' oFi; Comm. Exp. 03-31-2001 Notary Public in and for the State of Texas STATE OF TEXAS § TARRANT COUNTY § BEFORE ME, the undersigned authority, a Notary Public in and for the state of Texas, on this day personally appeared Anthony V. Johnson, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed, as the act and deed of the Fort Worth Transportation Authority and in the capacity therein stated as its duly authorized officer or representative. "`1V N UNDER MY HAND AND SEAL OF OFFICE this _ "I day of A. D. 2000 41 G1NA C,UTIERREZ t`lotaty Pub1iG.State of Texas r. My Commrssron E P ies ;;y_.'�t� Cecember 09,2002 Notary Pub is >n and or the St e of Texas EXHIBIT "A" 1. Scope of Services a. The "T" agrees to meet the mandatory CDBG National Objective of activities benefiting low-and moderate-income individuals through the provision of area benefit and to maintain full documentation supporting fulfillment of this National Objective in its files. b. City will monitor the performance of the "T" against the goals and performance standard s as required by HUD regulations and federal law. Substandard performance will constitute non-compliance with this agreement. If action to correct substandard performance is not taken within a reasonable period of time after being notification in writing, contract suspension or termination procedures will be initiated. 2. Uniform Administrative Requirements and Program Management Standards (1) If the "T"receives federal monies in the amount of$300,000 or more, and HUD and HUD regulations so require, the "T" will submit to City an audit prepared in accordance with applicable regulatory standards. The audit, if any, must be prepared by an independent certified public accountant, be completed within twelve (12) months following the end of the period being audited and be submitted to City within thirty (30) days of its completion. Costs of preparation of this audit may be an allowable expenditure of CDBG funds in an amount proportional to that of the CDBG funds used in contractor's total agency budget. (2) City reserves the right to perform an audit of the "T"s program operations and finances during the term of this contract, if it is determined that such audit is necessary for City's compliance with regulations or statues. The "T" agrees to provide reasonable access to all pertinent materials. If such audit reveals a questioned practices or expenditures, such questions must be solved within fifteen (15) days after notice to the "T". If questions are not resolved within this period, City reserves the right to withhold further funding under this and / or future contract(s). (3) If as a result of any audit it is determined that the "T" has misused, misapplied or misappropriated all or any part of the grant funds described herein, the "T" agrees to reimburse the City the amount of such monies so misused, misapplied or misappropriated all or any part of the grant funds described herein, the "T" agrees to reimburse the City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charges levied against City because of such misuse, misapplication or misappropriation. 4. Reporting Procedures a. Program Income The "T" agrees that all program income, if any, from operation of the Program in proportion to the amount of CDBG funds received hereunder will be expended prior to expending CDBG monies and that any such program income is subject to the terms of this contract. CDBG monies may be expended only if program income is insufficient to meet all eligible program activity expenses. The "T" agrees to return to City at the end of the Contract any remaining program income earned from operations of the Program in proportion to the amount of CDBG funds in the over all operating budget. b. Progress Reports i. The "T" will appropriate report to City for services and activities undertaken in performance of this contract. The reports will be signed by a duly authorized agent of the "T" and submitted timely. c. Procurement i. Compliance The"T" shall comply with Federal policy concerning the purchase of equipment and shall maintain records of all non-expendable personal property, as defined by such policy,procured with funds provided herein. 4. Certification Regarding Lobbying a. The undersigned representative of the "T" hereby certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid or will be paid, by or on the behalf of the "T", to any person for influencing or attempting to influence an officer or employees of any agency, a member of Congress, an officer or employee of Congress or any employee or a member of Congress, an officer or employee of Congress or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of and federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. The "T" shall require that the language of this certification be included in all subcontracts or agreements involving the expenditures of federal funds b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting the influence an officer or employee of any agency, a member of congress, an officer or employee of Congress, or an employee of Congress in connection with this federal contract, grant, loan or cooperative agreement, the "T" shall complete and submit Standard Form-LLL Disclosure form to Report Lobbying," in accordance with its instructions. EXHIBIT "B" CLIENT GUIDELINES 1. Clients referred to the"T" for transportation services must meet income guidelines published by the U S Department of Housing and Urban Development. 2. Clients referred to the"T" must complete the attached"Client Referral Form." This form will be submitted to the"T"by the referring agency. Please allow five [5] to seven [7] days for the coordinator to make arrangements for transportation services to begin. 3. Transportation maybe accessed to the following work related functions. Destinations must be in the City limits of Fort Worth. a. Transportation to Work, b. Transportation to Child Care, C. Transportation to Education, d. Transportation to Training, e. Transportation to Substance Abuse Classes, f. Transportation to Job Interviews, and g. Transportation to Pre-Employment physicals. 4. Specified personnel at referring agencies will be notified after client is a "no show"rider on the van three times. Agency shall determine whether client will continue to qualify for van services after three consecutive "no shows." 5. Client is eligible to access van services for six months. The "T" coordinator may assign client to other means of transportation when such becomes available. 6. There is no limit to the number of times a client may be referred to the program. In evaluating the client's request for a second referral, the referring agency will examine reasons the client discontinued prior service. 7. Client may appeal the suspension of transportation services by responding to the review board within 5 days of being notified services have been suspended. The review board will be comprised of one representative from each referring agency. The board will render a decision on the suspension within ten days after receiving clients appeal. The appeal should be addressed too: Access to Jobs Appeal Board, 1600 East Lancaster, Fort Worth, Texas 76102. ATTACHMENT CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION SUB-GRANTEE'S REQUEST FOR FUNDS Name and Address of Sub-Grantee Program Name Access to.lobs Fort Worth Transit Authority Contract No. Amt $ 50,000 1600 East Lancaster Fort Worth,Texas 76102 Date of Request Month SECTION I(AGENCY) Current Month Cumulative I. Reimbursement Request 1.Expenditures: $ $ 2. Income: A. Program Income $ $ B. Interest Transferred to Operation Account $ $ C. Interest Earned CDBG Fudds $ $ 3.Reimbursement Requested(1 minus 2) $ $ II.Advance Pay Requests 1.Estimated Expenditures $ $ 2.Income: A.Program Income $ $ B.Unpaid Request of Payment Previously Submitted $ $ 3.Advance Authorized(1 minus 2) $ $ III. Reporting Interest 1.Interest over$25 per quarter returned to City $- $ SECTION II (CITY) I.MARS-Purchasing Request A.MARS INPUT:Vendor/PO Number/Requisition Number: B.Fund/Account/Center: C.Total Amount of this Request: $ SECTION III I. Verification A.Contract Manager: (Name) (Signature) (Date) B.MARS-Purchasing: (Name) (Signature) (Date) C.Accounting: (Name) (Signature) (Date) II.Authorization A.Agency: (Name) (Signature) (Date) B.Contract Compiance Supervisor (Name) (Signature) (Date) C.Assistant to the City Manager: (Name) (Signature) (Date) DISTRIBUTION White- Accounting Blue- IAGM Green- Agency A&GM FORM W01 ATTACHMENT II CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION DETAIL STATEMENT OF COST Fort Worth Transit Authortty AGENCY REPORT PERIOD Access to Jobs PROGRAM DATE OF REQUEST PROGRAM MONTHLY CUMULATIVE COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE PERSONAL SERVICES Salaries 516 010 FICA 518 010 Life Insurance 518 050 Health Insurance 518 060 Unemployment Tax-State 518 090 Worker's Comp 518 040 - Retirement 518 070 SUPPLIES Office Supplies 521 010 Postage 521 020 Teaching Aids 522 030 Food Supplies 522 030 Other Operating Supplies 523 300 CONTRACTUAL SERVICES Telephone 535 040 Electric 535 020 Gas[Utility] 535 010 Water/Waste DiHJosal 535 030 Rent[Building] 537 010 Custodial Services 539 220 Office Equipment Rental 537 030 Printing 533 030 Repairs 536 010 Fidelity Bond 538 210 Liability Insurance 534 020 Legal&Accounting 538 050 Private Auto Allowance-Local 532 130 Advertising 533 010 Conferences&Seminars 531 180 Contractual Services 539 120 CAPITAL OUTLAY Furniture, Fixtures 541 313 Office Equipment,Computers 541 370 Other Equipment 541 320 TOTAL 0.00 0.00 0.00 0.00 Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terns of the agreement. NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE PREPARE ONE FORM FOR EACH SOURCE OF FUNDS DISTRIBUTION White- Accounting Blue- A IAGM Green- Agency U&GM FORM 90-0.1 ATTACHMENT III CITY OF FORT WORTH FISCAL SERVICES DEPARTMENT CONTRACT MANAGEMENT DIVISION EXPENDITURES WORKSHEET Fort Worth Transit Authority AGENCY REPORT PERIOD Access to Jobs PROGRAM DATE OF REQUEST NO. DATE CHECK NO. PAYEE DESCRIPTION ACCOUNT NO. AMOUNT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 TOTAL 0.00 NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE DISTRIBUTION Whlte� Accounting Blue- IAGM Green- Agency IA&GM FORM 98-04 CITY OF FORT WORTH Attachment IV DEPARTMENT OF FINANCE CONTRACT MANAGEMENT DIVISION GENERALFUND ECONOMIC DEVELOPMENT PROJECT 1. Name and Address of Sub-Grantee 2. Project Name Access to Jobs Fort Worth Transportation Authority 3. Contract No.: 1600 East Lancaster Avenue Contract Amount $ 50,000 Contract Date Fort worth,Texas 76102 4. Date Request: February, 2000 - Month&Year 5. Program Services and Activities Current Month Cummulative Number Businesses/Clients Served 6a.Direct Benefit Data (Household and /or Persons Served) American Asian Indian Female White Black Pacific Alaskan Head of Non-Hispanic Non-Hispanic Hispanic Island Native Household Current Month Cumulative 6b.Direct Benefit(Continued) Current Month Cumulative Low/Mod Beneficiaries Low Income Beneficiaries 7. Loans and Job Creation/Retention Not Applicable 8. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief,the data included in this report are true and accurate and if a non-profit agency,has been approved by the governing body of the organization prior to submission. Submitted Date: By: Phone Num: Attachment IV(a) CITY OF FORT WORTH DEPARTMENT OF FINANCE CONTRACT MANAGEMENT DIVISION GENERALFUNDS ECONOMIC DEVELOPMENT PROJECT 1. Name and Address of Sub-Grar2. Project Name Access to Jobs Fort Worth Transportation Auth. 3. Contract No.: 1500 East Lancaster Avenue Contract Amount $ 50,000 Contract Date Fort Worth,Texas 76102 4. Date Request: Month &Year 5. PROGRAM SERVICES AND ACTIVITIES CURRENT CUMULATIVE Number of Clients {50) 6. SCOPE OF WORK NARRATIVE 7. PROBLEMS ENCOUNTERED/ SOLUTIONS PROPOSED: 8. ANTICIPATED ACTIVITY DURING THE NEXT MONTH: 9. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data included in this report is true and accurate, and if a non-profit agency, has been approved by the governing body of the prganization prior to submission. Date: Submitted By: Phone Num: City of Fort Worth, Texas qV61yor Andcommunication Counc l DATE REFERENCE NUMBER LOG NAME PAGE 2/22/00 **G-12822 13REVERSE 1 of 1 SUBJECT EXPENDITURE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN SUPPORT OF THE ACCESS TO JOBS AND REVERSE COMMUTE PROGRAM RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with the Fort Worth Transportation Authority (The T) in the amount of $50,000 for the Access to Jobs and Reverse Commute Program. DISCUSSION: On April 13, 1999 (M&C G-12535), the City Council authorized the allocation of Community Development Block Grant Year XXV funds in the amount of $50,000 for the Access to Jobs .and Reverse Commute Program, to be administered by The T. These funds will be used for a customized van pooling service to assist TANF (Temporary Assistance for Needy Families) recipients and low- income individuals in accessing employment. There are four proposed service centers throughout the City (north, south, east and west) predominantly in low-income areas, with drop off sites at Carter Industrial Park, the South Side Medical District, and Alliance Opportunity Center. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Grants Fund. RG:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) Ramon Guajardo 6140 i``�np�pppp OVFD Originating Department Head: CITY COUNCIL Joe Paniagua 6168 (from) FEB 22 ?000 GR76 539120 013206127550 $50,000.00 Additional Information Contact: Wr.,,.i7rie•�•a/ City Sbcretit of the Deidra Emerson 7563 Cj"di?art Worth'Texna