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HomeMy WebLinkAboutContract 26458 CITY CONTRA CRENAE(� t 1 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS COMPREHENSIVE ENERGY ASSISTANCE PROGRAM LETTER OF NOTIFICATION: 16 EXHIBIT A - BUDGET CONTRACT NO. 587039 CONTRACTOR: CITY OF FORT WORTH ALLOCATION PERIOD: 01/01/2000 12/31/2000 Pursuant to Section 4(A) and 4(B) and Exhibit A - Budget of Contract No. 587039, the Texas Department of Housing and Community Affairs notifies CITY OF FORT WORTH that the total amount of funds for the Comprehensive Energy Assistance Program listed below is currently available under the conditions specified in the Contract. Contractor shall not incur costs in excess of the amount which Department has acknowledged by this Letter of Notification as being available to meet Contractor's allowable costs. In consideration of Contractor's satisfactory performance of this contract, Department shall reimburse Contractor for the actual travel costs incurred in the amount of: $2,067,760.00 CEAP FUNDS CURRENTLY AVAILABLE $1 ,170.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE $2,067,760.00 TOTAL ANTICIPATED CEAP FUNDS $1 ,170.00 TOTAL ANTICIPATED TRAINING TRAVEL ALLOWANCE FUNDS BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORIES FUNDS % ---------------------------- ---------------- ---- Administration $117,134.00 5.27 Case Management $131 ,041 .00 6.33 Direct Services $1 ,819,584.00 88.40 TOTAL CASH AWARD $2,067,759.00 10095 Energy Crisis $1 ,069,746.00 .00 Co-Payment $223,737.00 .00 Elderly and Disabled $338,995.00 .00 Heating and Cooling Systems $99,273.00 .00 Direct Services Support $87,833.00 .00 TOTAL DIRECT SERVICES $1 ,819,584.00 10096 Contractor's service area consists of the following Texas counties: Tarrant County NOTES: Administrative costs, salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 5.27496 of the contract expenditures, excluding Training Travel costs. Case Management costs are limited to 6.32896 of the contract expenditures excluding Training Travel costs. Direct Services Support costs are limited to 5.0096 of total Direct Services expenditures. Contractor may adjust dollar amounts within the following components at levels not to exceed 10% of said components: Energy Crisis (may not exceed 1096 of Direct Service Dollars expended) , Co-Payment, Elderly (may not exceed 5096 of Direct Service dollars expended) , Heating/Cooling Systems (may not be less than 10% of Direct Service dollars expended) , and Direct Services Support may not exceed 596 of Direct Services dollars expended) . Department 's prior written approval for purchase or lease of equipment with acquisition cost of $500 and over is required. Approval of this budget does not constitute prior approval. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. For other than additional funding added to the Allocation Period, Contractor is limited to only one budget revision during the first 6 months of the Allocation Period. A second and final budget revision may be considered by the Department 60 days prior to the end of the Allocation Period. While Contractor may choose to use funds other than "Direct Service Support" to conduct outreach, documentation of outreach is required. Contractor shall provide services under all components in this category. Failure to do so may result in contract termination. Effective Date of Budget: 09/27/2000 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS Signed by Daisy Stiner on 10/11/2000 Daisy Stiner, Executive Director C.:1mcZ �it ,,Eog Cover Sheet Inquiry ID No 13770 Contract Number 587039 Amendment 0 LON 16 Routing No 974265 Contractor 000136 CITY OF FORT WORTH SUPERINTENDANT OF C.S. FORT WORTH 76115 Begin Date 01/01/1997 End Date 12/31/2000 Purpose of Contract: THROUGH THE CEAP PROGRAM ASSIST LOW INCOME PERSONS WITH THE ENERGY CRISIS COMPONENT, HEATING/COOLING COMPONENT, CASE MANAGEMENT COMPONENT, CO PAYMENT COMPONENT AND ELDERLY ASSISTENCE COMPONENT Purpose of Amendment: TO ADD EMERGENCY FUNDS #3 BUDGET: Federal 2,068,930.00 Max TDHCA Obl 2068930.00 State .00 ------------ Total 2,068,930.00 Local .00 Posted? Press ENTER for contract approval 1 ) view Attachment END) Exit Database: PRO Appl: AP1 01 User: 039 Oct 18th, 10:36 am Keymap: DATA ENTRY Mode: Ing Ecoo P..D CNN tgUMMY r-i,. ��`'jima Va. SIGNATURE PAGE Approved As To Form And Legality: ATTEST: 4-�t�'Lv CS �' Assistant ityIttorney City cr Cy- 60'7q li-ai-oo Contract Aut6rization ;Assistant Ci Manager H(CCJQ® CSM City of Fort Worth, Texas "agar andC ouncil Communication DATE REFERENCE NUMBER LOG NAME PAGE 11/21/00 **G-13079 80FUNDS 1 of 2 SUBJECT ADOPTION OF SUPPLEMENTAL APPROPRIATION ORDINANCE WITH THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) THROUGH DECEMBER 31, 2000 RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to accept funds in the amount of $727,167 from the Texas Department of Housing and Community Affairs (TDHCA), increasing the Fiscal Year 2000 allocation from $1,341,763 to $2,068,930; and 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Fund by $727,167; and 3. Apply indirect cost rates in accordance with the City's Administrative Regulation 3-15, at a rate of 18.66%, which is the most recently approved rate for this department, and apply the new, approved rate when available. DISCUSSION: On October 10, 2000 (M&C G-13036), the City Council approved a supplemental appropriation ordinance in the amount of $602,412, increasing the Fiscal Year 2000 CEAP allocation to $1,341,763. This program, administered by the Texas Department of Housing and Community Affairs, provides categorical grants to local agencies. Grant funds are utilized to provide qualified households with energy assistance and services. The state received additional emergency funds to help low-income clients cope with the significant increases in home energy costs, a result of significant increases in petroleum prices. On October 11, 2000, the TDHCA notified the City that it would receive additional funds in the amount of $727,167, increasing the Fiscal Year 2000 allocation to $2,068,930. Use of these funds will be focused on those clients who heat with propane, as well as households with elderly, persons with disabilities, or small children under six years of age. The CEAP for contract year 2000 has six components: 1) Energy Crisis, 2) Elderly/Disabled Assistance, 3) Co-Payment Assistance, 4) Heating and Cooling Systems, 5) Direct Service Support and 6) Case Management. The allocation is being made to address the needs of low-to-moderate income households in Tarrant County who are paying a disproportionate amount of their income to meet the needs for heating and cooling. City of Fort Worth, Texas "41jor and Council communicalflon DATE REFERENCE NUMBER LOG NAME TGE 11/21/00 **G-13079 80FUNDS 2 of 2 SUBJECT ADOPTION OF SUPPLEMENTAL APPROPRIATION ORDINANCE WITH THE TEXAS DEPARTMENT OF HOUSING .AND COMMUNITY AFFAIRS FOR THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) THROUGH DECEMBER 31, 2000 All households at or below 125% of the Federal Poverty Level are afforded access to the program. All applicant households will be determined eligible according to the income guidelines and program procedures. Benefit determinations include the household's income, the household size, the energy consumption and/or the vulnerability of the household and the availability of funds. The Parks and Community Services Department will review all applications at the nine City-operated Neighborhood Resources Development Program Center facilities. Payments will be made for eligible clients directly to the utility vendors and heating and cooling systems repair companies of Tarrant County. This program is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. LW:k Submitted for City Manager's FUND ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) 2)GR76 488195 080200621000 $727,167.00 APPROVED Libby Watson 6183 2)GR76 Various 080200621010 $727,167.00 CfTY COUNCIL Originating Department Head: NOV 21 2000 Richard Zavala 5704 (from) Additional Information Contact: City:secretary of the City if Fort Wortb4 Texas Richard Zavala 5704 Adopted ©r&anr. m„ /__4/4117