HomeMy WebLinkAboutContract 26479 City of Fort Worth
Department of Engineering
Survey Services Section
Requirements Contract
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CITY SEC
ETAR
CON R CT NO Y y?q
STATE OF TEXAS }
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF TARRANT}
That the City of Fort Worth, a municipal corporation situated in Tarrant County. Texas, acting
herein, by and throu h Robert Terrell, its duly authorized City Manager, hereinafter called
"CITY", and it Ohwrhr f '1 01yl , 1�1 1. actiIf
herein y and through
-Jos( � its duly authorized P, r. L
hereinafter called "SURVEYOR", hereby make and enter into the following agreement.-
ARTICLE
greement:ARTICLE I
SERVICES
Section 1
For and in consideration of the covenants and payments herein mentioned, the
SURVEYOR hereby covenants and agrees as an independent contractor, to perform the services
hereinafter described with diligence and in accordance with the professional standards
customarily obtained for such services in the State of Texas.
The services to be performed by the SURVEYOR hereunder shall include topographic,
preliminary, geodetic, cadastral, constriction, as-constructed and all other necessary land
surveying tasks, as specified by the CITY. The services hereunder may be requested by the CITY
on a project-to-project basis, which will normally require from one (1) day to several months to
complete.
The SURVEYOR shall be given written authorization to proceed with the requested
services along with a PROJECT INFORMATION AND INSTRUCTION PACKET which shall
contain the scope of services to be provided, Department of Engineering (DOE) project
number(s), Project Name, plans, maps, plats, sample formats (ASCII, DWG, DXF files and any
required hard copies of data) in which the completed data is to be supplied to the CITY, project
schedules, etc. or other pertinent data as necessary. The PROJECT INFORMATION AND
INSTRUCTION PACKET shall become a part of this agreement, and it will be the SURVEYOR'S
responsibility to make certain that completed data is furnished to the CITY IN THE EXACT
FORMAT REQUESTED IN THE INFORMATION AND INSTRUCTION PACKET , and that copies
of the original field data are submitted to the CITY for inclusion into the permanent project files.
Time is of the essence, therefore the SURVEYOR agrees to begin work on any requested
services within two (2) working days after the receipt of the written authorization to begin work,
and work authorized hereunder shall be completed within a time period to be specified in writing at
the time the SURVEYOR is authorized to begin work. The SURVEYOR agrees that it may be
requested to perform services simultaneously on one (1) or more projects at any given time, and
that the foregoing time limitations will apply to all individual requests for services on which the
SURVEYOR'S forces are working.
The SURVEYOR acknowledges hereby that it may be one (1) of several independent
contractors, any of which may be providing like services to the CITY simultaneously at separate
sites. Further, the SURVEYOR acknowledges that the services requested by the CITY hereunder
will supplement like services by CITY forces with the intent to maintain the capacity of CITY forces
to meet work deadlines during periods in which work loads exceed normal levels, and this
agreement in no way grants any exclusive right of the SURVEYOR to provide services unless
such services are initiated and requested in writing by the CITY, depending nnly nn the CITY'S
evaluation of its workload and the CITY'S evaluation of the amenity o ryices y
SURVEYOR. v ,, i!Ii� � Ih(�IrjD
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2
Section 2
The services to be performed by the SURVEYOR shall include, but not limited to the
following:
1. When requested by the CITY, the SURVEYOR shall provide services of a three
(3) member field crew on an hourly basis, eight (8) hours minimum charge per
request, and perform within the time specified , the surveying services requested
by the CITY.
2. When requested by the CITY, the SURVEYOR shall provide services of a two (2)
member field crew on an hourly basis, eight(8) hours minimum charge per
request, and perform within the time specified , the surveying services requested
by the CITY
3. When requested by the CITY, the SURVEYOR shall provide services of a
Registered Professional Land Surveyor, licensed by the Texas Board of
Professional Land Surveying, on an hourly basis, and perform within the time
specified , the surveying services requested by the CITY.
4. When requested by the CITY, the SURVEYOR shall provide services of
Surveying Technicians, experienced in preparation of survey related documents
such as maps, plats, legal description, records research or other related
documents, GPS oper;3tion and processing, or technical services as specified at
time the request is made, on an hourly basis, and perform within the time
specified, the surveying services requested by the CITY.
5. When requested by the CITY, the SURVEYOR shall provide personnel and
equipment to perform work using Global Positioning Systems on an hourly basis
within the time specified by the CITY.
6. When requested by the CITY, the SURVEYOR shall obtain services from other
vendors, necessary for the execution and progress of the assigned project. The
SURVEYOR may use sources from either his o firm or an outside supplier, at
his descretion, unless otherwise directed bfTe-4-X-1TY. Payment for these
services shall be at a rate of actual billing to e SURVEYOR, plus 10 per cent for
profit and overhead. A copy of the invoice from the vendor to the SURVEYOR
must be submitted to the CITY with the SURVEYOR'S invoice for payment for all
work performed under this portion of the contract.
7. All field notes, plats, maps, legal descriptions or other specified documents
prepared in conjunction with the requested services shall be provided in a digital
format compatible with the electronic data collection and computer aided design
and drafting software currently in use by the CITY Surveying Services Division
(Eagle Point ProSurveyor Plus). All text data such as legal descriptions,
coordinate files, cut sheets etc. shall be provided in the American Standard Code
for Information Interchange (ASCII) format and all drawing files shall be provided
in Autocad (DWG OR DXF)format using sample documents provided to the
SURVEYOR in the PROJECT INFORMATION AND INSTRUCTION PACKET, or
as otherwise approved in writing by the CITY, and all data collected and
generated during the course of the project shall become the property of the CITY.
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8. All work provided by the SURVEYOR hereunder shall conform to the current rules
and regulations of the TEXAS BOARD OF PROFESSIONAL LAND SURVEYING;
and except as provided for herein meet the minimum standards of practice as set
forth in the current edition of TEXAS SOCIETY OF PROFESSIONAL LAND
SURVEYORS "MANUAL OF PRACTICE FOR LAND SURVEYING IN TEXAS
9. The CITY may, at its discretion, specify more stringent accuracy standards than
those established herein at the time the services are requested.
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4
ARTICLE II
COMPENSATION
Section 1
For all land surveying services provided hereunder, including but not limited to, all
expenses for and provisions of payroll, supervision, overhead, profit, insurance, benefits, local
travel, tools, equipment, materials, reproduction, supplies, and incidentals, the CITY agrees to pay
the SURVEYOR a fee in the amount equal to the following hourly rates times the hours invoiced
and approved for payment by the CITY for each request or portion thereof performed by the
SURVEYOR, or a preapproved negotiated Lump Sum:
THREE (3) MEMBER FIELD CREW $ ( 05 , 00
TWO (2) MEMBER FIELD CREW $ Cj O, 00
REGISTERED PROFESSIONAL LAND SURVEYOR $ U - 00
1 17 �C1
GLOBAL POSITIONING SYSTEMS CREW $ A C 10 10t �-
SURVEYING/GPS TECHNICIAN $ !ld !5 ,0 0
VENDOR SERVICES $ Actual Invoice Plus 10%
Section 2
In no event shall the payment by the CITY for all work and services performed hereunder
exceed the sum of$ 250,000.
Section 3
Payment shall be made monthly upon receipt and approval by the CITY of an invoice from
the SURVEYOR, for services performed during the period covered by said invoice. The invoice
shall include dates of service and hourly totals for each contract rate as well as extended totals for
each project by Department of Engineering project number, fund code, and project name as
shown on the"Authorization to Begin Work".
Section 4
The award of this contract does not guarantee the expenditures of funds under this
contract unless work is actually requested by the CITY, and performed by the SURVEYOR.
ARTICLE III
TRANSFER OF CONTRACT
Neither the CITY nor the SURVEYOR shall assign, sublet or transfer any rights under or
interest in (including, but without limitation, moneys that may become due or moneys that are due)
this document without the written consent of the other, except to the extent that it is limited by law.
(0190
5
ARTICLE IV
TERMINATION OF CONTRACT
Section 1
This contract shall expire at midnight (CST), one year from the date on which said
contract is approved and awarded by Council, with an option at the City's request, a one year
renewal, with re-negotiated contract unit prices.
Section 2
The CITY may terminate this contract at any time and for any cause by a notice in writing
to the SURVEYOR. Upon receipt of such notice the SURVEYOR shall immediately discontinue all
services and work; and the placing of all orders or entering to contracts for supplies, assistance,
facilities, and materials in connection with the performance of this contract and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this contract.
Section 3
If the CITY terminates this contract under the forgoing SECTION I, the CITY shall pay the
SURVEYOR at contract rates for services performed prior to such notice of termination of
contract.
ARTICLE V
OWNERSHIP OF DOCUMENTS
All completed or partially completed original documents prepared under this contract,
shall become the property of the CITY upon termination or upon expiration of the contract, and
may be used by the CITY in any manner it desires; provided, however, that the SURVEYOR shall
not be liable for the use of such documents for any purpose other than as described when
requested.
ARTICLE VI
INDEPENDENT CONTRACTOR
The SURVEYOR covenants and agrees that it will perform the work hereunder as an
independent contractor, and not as an officer, agent servant or employee of the CITY; that the
SURVEYOR shall have exclusive control of and the exclusive right to control the details of the
work performed hereunder, and all persons performing same, and shall be liable for the acts and
omissions of its officers, agents, employees, contractors, subcontractors and consultants, and
nothing herein shall be construed as creating a partnership or joint enterprise between the CITY
and the SURVEYOR. In accordance with the PROFESSIONAL LAND SURVEYING ACT of 1991,
as amended in 1995, the CITY is hereby informed that any complaints about the surveying
services may be directed to the TEXAS BOARD OF PROFESSIONAL LAND SURVEYING, 7701
North Lamar, Suite 400, Austin, Texas, 78752, (512) 452-9427.
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ARTICLE VII
INSURANCE
Approval by the CITY of this agreement shall not constitute or be deemed to be a release
of the responsibility and liability of the Surveyor, it officers, agents, employees, and subcontractors
for the accuracy and competency of the services performed under this agreement, including but
not limited to survey, designs, working drawings and specifications and other surveying
documents.
Such approval shall not be deemed to be an assumption of such responsibility and liability
by the CITY for any negligent act, error or omission in the performance of Surveyors professional
services or in the conduct or preparation of the surveys, designs, working drawings, and
specifications or other surveying documents by the Surveyor, its officers, agent, employees and
subcontractors. In this connection, the Surveyor shall indemnify and hold the CITY and all of its
officers, agents, servants, and employees harmless from any loss, damage, liability or expenses,
on account of damage to property and injuries, including death, to all persons, including but not
limited to officers, agents, or employees of the Surveyor or subcontractors, and all persons
performing any part of the work and improvements which may arise out of any negligent act, error
or omission in the performance of Surveyor's professional services or in the conduct or
preparation of surveys, designs, working drawings, specifications, and other surveying documents
incorporated into any improvements constructed in accordance therewith. The Surveyor shall
defend at its own expense any suits or other proceedings brought against the City and its officers,
agents, servants, and employees, or any of them on account thereof, and shall pay all expenses
and satisfy all judgments which may be incurred by or rendered against them or any of them in
connection therewith, provided and except, however, that this indemnification provision shall not
be construed as requiring the Surveyor to indemnify or hold the City or any of it's officers, agents,
servants, or employees harmless for any loss, damages, liability or expense, on account of
damage to property to injuries to persons caused by defects of deficiencies in design criteria and
information furnished Surveyor by City, or any deviation in construction from Surveyor's designs,
working drawings, specifications or other engineering documents.
Without limiting the above indemnity, Surveyor shall provide to City a certificate of
insurance as proof that the Surveyor has obtained a policy of comprehensive general liability
coverage (occurrence basis) with carriers acceptable to City covering all risks relating to the
services to be performed under this contract, by the Surveyor, its subcontractors and consultants,
such insurance to be in at least the following amounts:
Bodily Injury Liability $250,000 Each Person
$500,000 Each Occurrence
Property Damage Liability $300,000 Each Occurrence
Contractual Bodily Injury Liability $250,000 Each Person
$500,000 Each Occurrence
Contractual Property Damage $300,000 Each Occurrence
The Surveyor shall not commence work under this Agreement until it has obtained
Professional Liability Insurance as required hereunder and such insurance coverage has been
approved by the City. Such insurance shall be in the minimum amount of$1,000,000 and shall
include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein
shall be maintained until one (1) year after City acceptance of the project and shall not be
canceled without prior written notice to the City. In this connection, upon the signing and return of
this agreement by the Surveyor, a Certificate of Insurance shall be furnished to the City as
evidence that the insurance coverage required herein has been obtained by Surveyor, and such
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certificate shall contain the provision that such insurance shall not be canceled or modified without
thirty (30) days prior written notice to the City. Surveyor shall notify City within ten (10) days of
any modification or alteration in such Professional Liability Insurance.
ARTICLE VIII
RIGHT TO AUDIT
The SURVEYOR agrees that the CITY shall, until the expiration of three (3) years after
the final payment under this contract, have access to and the right to examine any directly
pertinent books, documents, papers, computer media, and records of the SURVEYOR involving
transactions relating to this contract. The SURVEYOR agrees that the CITY shall have access
during normal working hours to all necessary SURVEYOR facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The CITY shall give the SURVEYOR reasonable advance notice of the intention to
audit.
The SURVEYOR further agrees to include in all its subcontracts hereunder a provision to
effect that the subcontracting consultant agrees that the CITY shall, until the expiration of three
(3) years after the final payment under the subcontract, have access to and the right to examine
any directly pertinent books, documents, papers, computer media, and records of such consultant
involving transactions relating to the subcontract, and further that the CITY shall have access
during normal working hours to all necessary consultant facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the provisions of this
section. The CITY shall give the consultant reasonable advance notice of the intention to audit.
ARTICLE IX
MBENVBE GOALS
MINORITY AND WOMAN BUSINESS ENTERPRISE (M/WBE) PARTICIPATION:
In accord with City of Fort Worth Ordinance No. 11923, the City has goals for the
participation of minority business enterprises and woman business enterprises in City contracts.
Surveyor acknowledges the M/WBE goal established for this contract and its commitment to meet
that goal. Any misrepresentation and/or the commission of fraud by the Surveyor may result in
the termination of this agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
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ARTICLE X
LIQUIDATED DAMAGES
Should the SURVEYOR fail to complete the work as set forth in any PROJECT
INFORMATION AND INSTRUCTION PACKET assigned to Surveyor within the time so stipulated,
plus any additional as may be allowed due to unforeseen circumstances, there shall be deducted
from any moneys due or which may thereafter become due it, the sum of$75.00 per calendar
day, not as a penalty but as liquidated damages, and the SURVEYOR shall be liable to the CITY
for such deficiency.
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ARTICLE XI
FIRM IDENTIFICATION
Section 1
Vehicle Identification
All vehicles used under this contract shall have a sign on each side identifying the Firm.
Section 2,
Employee Identification
All employees shall display an identification badge, with their picture displayed upon it, their name,
and their employers' name. Further, all employees shall carry business cards and offer them to all
members of the public that they have contact with.
Section 3
Representation
Employees shall make every reasonable effort to inform citizens that they are not employees of
the City, but only private contractors, providing services to the City.
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ARTICLE XII
VENUE
Venue of any suit or cause of action under this contract shall lie in Tarrant County, Texas.
IN WITNESS WHERE , the parties hereby have executed this agreement in triplicate
originals on this date the day of t 20 01('
_
ZIL
A T: CITY OF FORT�NORTH
_ A By
City Secre ry °2 r0 41!�� City Manager
ATTEST: ( 4veyory9� 7&L BySecretary 6 cP�r �
Address:
APPROVED AS TO FORM AND LEGALITY: APPROVAL RECOMMENDED:
qT GC �
Assistant City Attorney Director, Department of Engineering
Date: �w,5/0,0
L - l SM
contract Authorization
Ia'5'DU
Date
Orig.: 04/02/96, Rev 06/10/96, Rev. 07/24/97, Rev. 11/21/97, Rev.06/08/98, Rev 10/16/00
PC: 1370; c:\my documents\winword\docs\regcont\CFW Requirements Contract.doc
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AGORD CERTIFICATE OF LIABILITY INSURANCE OP ID T DATE(MNUDDIYY)
AIRD-1 11/28/00
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
The Brants Company HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
1600 West Seventh Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Fort Worth TX 76102-2505
Phone: 817-336-3030 Fax:817-336-8257 INSURERS AFFORDING COVERAGE
INSURED INSURER A: CNA Insurance Companies
INSURER B: Association Casualty
Baird, Hampton & Brown, Inc. INSURER C:
309 W. 7th Street Suite 500 INSURER D:
Fort Worth TX 76162
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRTYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE MM/DD/YY DATE MWDDIY
GENERAL LIABILITY - EACH OCCURRENCE IS 1000000
A X COMMERCIAL GENERAL LIABILITY 175529049 12/01/00 12/01/01 FIRE DAMAGE(Any one fire) S 100000
CLAIMS MADE 51OCCUR MED EXP(Any one person) S 10000
X BAPP PERSONAL&ADV INJURY $ INCLUDED
GENERAL AGGREGATE 5 2 0 0 0 0 0 0
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG 5 2000000
POLICYFX PROECT LOC
J
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
A X ANY AUTO 81079250842 12/01/00 12/01/01
(Ea accident) S 1000000
ALL OWNED AUTOS
BODILY INJURY S
SCHEDULED AUTOS (Per person)
X HIRED AUTOS
f BODILY INJURY S
X NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE S
(Per accident)
GARAGE LIABILITY AUTO ONLY•EA ACCIDENT S
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG S
EXCESS LIABILITY EACH OCCURRENCE 5 5000000
A X OCCUR ❑CLAIMS MADE 175529049 12/01/00 12/01/01 AGGREGATE $ 5000000
S
DEDUCTIBLE I S
X RETENTION S 10 0 0 0 —T-V7C-STATO'7 011-1 S
WORKERS COMPENSATION AND I TORY LIMITS I I ER
B EMPLOYERS'LIABILITY ACWC17176 12/01/00 12/01/01 E.L.EACH ACCIDENT S500000
E.L.DISEASE-EA EMPLOYEE $ 500000
E.L.DISEASE-POLICY LIMIT 5 5 0 0 0 0 0
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
G.'[ uD
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CERTIFICATE HOLDER N ADDITIONAL INSURED;INSURER LETTER: CANCELLATION
FTWOR3 4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of Fort Worth DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
Department of Engineering NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
Attn: Joseph Gagliardi, P.E.
1000 Throckmorton Street IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
Fort Worth TX 76102 REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Michele L. Hahnfeld
ACORD 25-S(7/97) Oc ACORD CORPORATION 1988
,.; DATE(MM/DD/YY)
ACO
RD ::>:::. ::.. .:..: .. :: :> : ::: ::::: : :> :: >:::: ::::: : >:: :: :::: : : :: ::::: ;:::X.......
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
McLaughlin/Brunson ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Tnsurance Agency ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
925 Estate Lane, #250 COMPANIES AFFORDING COVERAGE
Dallas, TX 75238 COMPANY
A Desi n Professionals Ins .' Co.
INSURED COMPANY
Baird, Hampton & Brown, Inc. B
309 West 7th Street COMPANY
Suite 500 C
Fort Worth, TX 76102 COMPANY
D
..
THIS ISOE
.. .. ...............
........ .... RTIFY THAT THE POLICIESOF INSURANCELISTED BELOWHAVE TC . � .BEEN ISSUED
E B TO THE INSURED NAMED ABOVE.FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
LTR DATE(MM/DD/YY) DATE(MM/DD/Y1!)
GENERAL LIABILITY GENERAL AGGREGATE 1$
COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $
7
CLAIMS MADE OCCUR PERSONAL 8 ADV INJURY $
OWNER'S 8 CONTRACTOR'S PROT EACH OCCURRENCE $
FIRE DAMAGE(Any one fire) $
MED EXP(Any one person) $
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT $
ANY AUTO
ALL OWNED AUTOS BODfLY INJURY
SCHEDULED AUTOS (Per person) $
HIRED AUTOS
BODILY INJURY $
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE $
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE $
EXCESS LIABILITY EACH OCCURRENCE $
UMBRELLA FORM AGGREGATE $
OTHER THAN UMBRELLA FORM $
WC STATU- OTH-
WORKERS COMPENSATION AND TORY LIMITS ER
EMPLOYERS'LIABILITY
EL EACH ACCIDENT $
THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT $
PARTNERS/EXECUTIVE
OFFICERS ARE: HEXCL EL DISEASE-EJB EMPLOYEE $
OTHER
A Professional PL517985 07/26/99 07/26/02 $1, 000, 000 Cl:aim/Agg.
Liability
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES(SPECIAL ITEMS
The claims made professional liability coverage is the total aggregate limit
for all claims presented within the policy period and is subject to a
deductible.
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AT ON
::::.::::::::::::::::::.::.:::::::::::::::::::::::.::..::. ::::....:::::: ::.::::::::.... :�e................
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SHOULD ANY OF THE ABOVE DMGf1I8ED.POUQ �E CAN LED BEFORE THE
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EXPIRATION DATE THEREOF, THE-!A48U1Ni=CQ�}tP1E�1M1 }E DEAVOR TO MAIL
City of Fort Worth - Dept . of DAYS WRITTEN NOTIC TO�rTH�'CERTSfIC�ND( ``//R N MED TO THE LEFT,
Eng-Attu:Joseph Gagliardi BUT FAILURE TO MAIL SUCH OTIGE SMALL IMP{OSEl'464LI TION OR LIABILITY
1000 Throckmorton Street OF ANY K1W UPON THE COMPANY, ITS 'J(GI'RR;OR REPRESENTATIVES.
Fort Worth, TX 76102 AUTHORIZE P ESENTA E
1 QI C �.{ f9",�}.::::.:::::::: :::.: ..:.. ..:::::.::.. ..... ...... � l G Of
City of Fort Worth, Texas
"agar and Council Communication
DATE REFERENCE NUMBER LOG NAME PAGE
12/5/00 **C-18378 30SURVEY 1 of 1
SUBJECT AWARD OF REQUIREMENTS CONTRACTS FOR PROFESSIONAL SURVEYING
SERVICES FOR VARIOUS CITY PROJECTS
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a requirements contract
to provide professional surveying services with the following firms: ARS Engineers, Inc., Baird Hampton
& Brown, Inc., Teague, Nall and Perkins, Inc., and Wendy Lopez & Associates, Inc. for a period of one
year with an aggregate fee not to exceed $250,000 per contract, with an option for a one-year renewal
with renegotiated unit prices.
DISCUSSION:
Historically, the City has entered into periodic requirement contracts with surveying firms to provide
services for various City projects. It is anticipated that these surveying firms will supplement City staff
and provide flexibility and rapid response to department needs using pre-established unit prices. These
firms will be utilized during the construction phases of City projects and in preparing Lake Worth lease
properties for public bid and sale. These firms may also be utilized for specialized services such as
aerial photography. Funding will come from individual projects.
Staff solicited unpriced statements of qualifications and received responses from eight firms. A
selection committee of City staff reviewed the firms and based on qualifications, selected the firms of
ARS Engineers, Inc., Baird Hampton & Brown, Inc., Teague, Nall and Perkins, Inc. and Wendy Lopez &
Associates, Inc. for the services to be performed. Staff has negotiated unit prices contained in each
contract and believes them to be fair and reasonable. Staff recommends that each of the four firms be
awarded a contract for a term of twelve months or $250,000 per firm in total billings, whichever occurs
first.
A waiver of the goal for M/WBE subcontracting requirements was requested by the Engineering
Department and approved by the M/WBE Office because the purchase of services is from a source
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the budgets of the various departments.
MG:k
Submitted for City Manager's ACCOUNT CENTER AMOUNT CITY SECRETARY
Office by: �.FUND
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APPROVED+
Mike Groomer 6140 �1 �f
Y �`�')Ut' ,, �f
Originating Department Head:
DEC 5 211D0
A.Douglas Rademaker 6157 (from)
Additional Information Contact: I _ City Seczetaxp of Ulo
(� CitY Of Port Wo:th,i_sa;
A.Douglas Rademaker 6157