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HomeMy WebLinkAboutContract 48242 CITY SECRETARY �yZ CONTRACT NO. AGREEMENT FOR COMMUNITY BASED PROGRAM NewDay Services for Children and Families FISCAL YEAR 2017 In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R. Washington, its duly authorized Assistant City Manager, and NewDay Services for Children and Families, a Texas private non-profit corporation ("Contractor") acting by and through Tommy Jordan,Executive Director, its duly authorized representative. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2017 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate a Community-Based Program called Families Offering Children Unfailing Support (FOCUS) for Mothers, which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Families Offering Children Unfailing Support(FOCUS)for Mothers; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of$49,999.00 ("Program Funds") to provide to the Contractor for the operation of the Families Offering Children Unfailing Support(FOCUS)for Mothers; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Proposal Abstract and Narrative 3. Exhibit B—Budget 4. Exhibit C—Request for Reimbursement —__-- 5. Exhibit D—Program Activities Report OFFICIAL.RECORD CITE(DECRETARY FY 2017 Community Based Program ' _WORT 9 YX NewDay Services for Children and Families _ age�.- 6. Exhibit E—Program Effectiveness Measurement Report 7. Exhibit F—Request for Budget Modification Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City" shall include City, and its officers, agents, employees, and representatives. The term"Contractor"shall include Contractor, and its officers, agents, employees, representatives,servants, contractors, and subcontractors. The term"Party"shall refer to either City or Contractor. The term"Parties"shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor. Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative . Contractor shall be responsible for day-to-day administration of the Families Offering Children Unfailing Support (FOCUS) for Mothers program. Contractor agrees to expend the Program Funds in accordance with the Budget as described in Exhibit `B". Program activities shall be reported in accordance with Exhibit "D"-Program Activities Report and effectiveness measures shall be reported in accordance with Exhibit"E"-Program Effectiveness Measures Report. 2. Program Funds. 2.1 In no event shall the total distribution from City made to the Contractor during the term of this Agreement exceed $49,999.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Program Activities Report and Program Effectiveness Measures Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. FY 2017 Community Based Program NewDay Services for Children and Families Page 2 of 13 The monthly RFR, with an original signature by an authorized representative, must be submitted to the Grants and Program Management Section of the Fort Worth Police Department, ATTENTION: Program Support Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Additionally, a quarterly Program Effectiveness Measurement Report from Contractor is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days receipt of said documents. 2.3 Contractor is authorized to modify up to five (5)percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5)percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and 2.5. Budget adjustments shall be submitted to the Program Support Division of the Fort Worth Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas,76115. 3. Term. This Agreement shall commence upon October 1, 2016 (`Effective Date"), and shall end on September 30, 2017 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30,2017. FY 2017 Community Based Program NewDay Services for Children and Families Page 3 of 13 4. Program Performance. 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program Effectiveness Measurement Report to document the performance of the work described in Exhibit "D" and Exhibit"E," respectively. The Program Activities and Effectiveness Measures shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals. Program Effectiveness Measures shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Program Activities Report submittals. Additionally, the Program Effectiveness Measurement Report must include descriptions of any realized successes. The monthly Program Activities and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities Report and quarterly Program Effectiveness Measurement Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not meet these requirements, Contractor will be given an additional 15 days to submit the required reports to City. If, at the end of this 15-day extension period, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 A representative of the program shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination. 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received prior to the execution of this contract by the parties, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. FY 2017 Community Based Program NewDay Services for Children and Families Page 4 of 13 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance. All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the Families Offering Children Unfailing Support (FOCUS) for Mothers. Contractor shall maintain, replace or repair any item of equipment used in support of the Families Offering Children Unfailing Support (FOCUS) for Mothers program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the Families Offering Children Unfailing Support(FOCUS) for Mothers program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Families Offering Children Unfailing Support (FOCUS) for Mothers program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements. 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, FY 2017 Community Based Program NewDay Services for Children and Families Page 5 of 13 examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure, to the City's satisfaction, within the fifteen (15) day period, , City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. This section shall survice the expiration or termination of this agreement. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Program Activities Report and Program Effectiveness Measurement Reports, making final payments, and disposing of Families Offering Children Unfailing Support(FOCUS) for Mothers assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 8. Independent Contractor. 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. No federal, state, or local income tax, nor any payroll FY 2017 Community Based Program NewDay Services for Children and Families Page 6 of 13 tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees,which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,AGENTS,SERVANTS,AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL 17VJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. FY 2017 Community Based Program NewDay Services for Children and Families Page 7 of 13 Section 9 shall survive the expiration or termination of this Agreement. 10. Non-Assijznment. No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest. 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the Families Offering Children Unfailing Support (FOCUS) for Mothers program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Families Offering Children Unfailing Support (FOCUS) for Mothers program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination. 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or_discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation,nor will Contractor permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO FY 2017 Community Based Program NewDay Services for Children and Families Page 8 of 13 INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance. 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive or surrender any of it governmental powers. 15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption(statutory or otherwise) from and against liability for damages or injury, including death,to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement. 16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: - - - (a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. FY 2017 Community Based Program NewDay Services for Children and Families Page 9 of 13 (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required,written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16.5 The commercial general liability policy shall name the City as an additional insured thereon, as its interests may appear. 16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non- payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton,Fort Worth,Texas 76102,with copies to the City Attorney at the same address. 16.7 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.8 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions. 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. FY 2017 Community Based Program NewDay Services for Children and Families Page 10 of 13 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement, venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas,Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken,to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits A through F constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting parry shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise,to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax- exempt status during the term of this Agreement. 18.Notice. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via U.S.Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Valerie R.Washington,Assistant City Manager City Manager's Office City of Fort Worth FY 2017 Community Based Program NewDay Services for Children and Families Page 11 of 13 1000 Throckmorton Street Fort Worth,TX 76102 Copies To: Brittany Taylor Program Support Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth,TX 76115 CONTRACTOR: Betsy Holland Development Director 6818 Camp Bowie Blvd. W. Fort Worth,TX 76102 [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE TO FOLLOW] FY 2017 Community Based Program NewDay Services for Children and Families Page 12 of 13 IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas,to be effective this "W day ofQ� C//� , 2016. APPROVED AND AGREED FOR APPROVED AND AGREED FOR CITY OF FORT WORTH NewDay Services for Children and Families Valerie R. Washington _ Assistant City Manager Tommy Jordan Executive Director Date: q l 3��1� Date: '27-& APPROVED AS TO FORM AND APPROVAL RECOMN NDE LEGALITY FOR NewDay Services �J for Children and Families Joel F. Fitzgeral Chief of Police NewDay Services for Children and Families Attorney Date: $ l6 Date: APPROVED AS TO FORM AND LEGALITY FOR CITY OF FORT WORTH ATTEST F URai MaryJ. a er stant City Attorney City Secre ary $ Date: /tom '�E� Date: GUOOoaro °�+ 1295 CERTIFICATION: LyCl M&C No.NOT REQUIRED OFFICIAL RECORD CITY SECRETARY FY 2017 Community Based Program NewDay Services for Children and Families Exhibit A Proposal Abstract and Narrative NewDay Services for Children & Families Families Offering Children Unfailing Support (FOCUS)for Mothers Abstract Problem statement: Children that are removed or are at some risk of removal from their families and put into substitute care will have already experienced Adverse Childhood Experiences(ACES)such as domestic violence in the home,neglect or abuse,both of which lead to their engagement In high risk behaviors including:being arrested as a Juvenile and being Involved In violent crimes. FOCUS for Mothers program's primary focus Is to reduce out-of-home placement for children. FOCUS for Mothers Is about building key protective factors that enable children to thrive. It rebuilds children's lives by helping their mothers gain the tools they need to redirect their lives. We are asking for the continuation(year 2)funding for the expansion of the FOCUS for Mothers program serving mothers referred from CCC#5-Judge Cummings-Domestic Violence,Child Support Courts, CCCC#9-Prostitution-Judge Carr,and Parole/Re-entry.FOCUS for Mothers staff person is located In the NewDay office at the Tarrant County Family Law Center. She will teach two classes per week on Monday and Tuesday nights for a total of 100 classes. Each session consists of 10 classes. We will begin our first session October 3-December 5,2016 and our second session November 1,2016-January 10, 2017.We are also requesting funding for a Spanish-speaking co-facilitator and Spanish language materials. We will serve approximately 124 mothers and Impact the lives of approximately 310 children. CERTIFICATION: I certify that the information contained in this proposal fairly represents file above-named-Agency's operating plans and budget for the proposed program. I acknowledge that I have read and understand the requirements and provisions of the Request for Proposal and that the above-named Agency will comply with all applicable rules and regulations relating to the procurement process. I certify that I ton authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: Tommy Jordan TITLE:Executh eDirector SIGNATURE--� / - DATE: 6/23/16 PROGRAM ABSTRACT Provide a short description of your program to be funded.Please summarize the.probleni and what your Program will.do to address it.(Roughly 2 paragrapfis in length on a separate page) PROPOSAL NARRATIVE: Provide it 4-5 page description of your program to be funded. In this narrative, please respond to each of the following questions: 1-) -xis one sentence, describe the purpose of your proposed pi�ograili.FOCUS for Mothers is an interventioli program- that works with mothers of children-who are at risk of-removal from their.families and placed of being placed in substitute care leading to the child's engagement in risky behaviors including:crime and violence. 2) Who will the program.benel.It? Children find their mothers who have been court or probation ordered to attend the program as part of their case plait and wlio Have had children removed or at risk of removal fi•otn their home will benefit. TARGET population: Mothers involved with Tarrant County Criiniiial and Child Support Courts, as well as mothers oil Probation,in 2015,the FOCUS for mothers were; 43% Caucasian,27%o Hispanic,269/6 African Aanericani 3%American Iiidia»/Asiari,and I%Multi.How many people? The FOCUSfor lvlotiiers will setve 124 unduplicated individual -mothers. What age gr(oup? Mothers (caregivers) 17 years raid over and their children under. 18 years of age. 3) What geographic area will it 801Y Y Pdesise describe if it will be city wide,a specific council district,or a-specific zip code?Tarrant County/Tarrant Coi my Court System.Please include geographic boundaries and a snap. 4) Describe in detail the problem that your program addresses. Problem Statement:_ Children that are removed or are at some risk of removal frau thein families and placed in sttbsthmte.care wrll.stave already experienced Adverse Childhood Experiences (ACES) (such as domestic violence in the homet)which lead to their engagement in high risk behaviors including: being arrested as a juvenile and being involved in violetit crime. Notable statistics fi-jom the"Effects of Family Violence oil ChildreW' published by the Tarrant County Public f Iealtli Department itiolude: Children living with family violence to hitting as thein initial method to solve problems; -as children mature in bo r ses-where family violence is-occurring,sympatiry toward the motlier is oflen replaced by overt hostility; regardless of their age, children living with familyviolence tend to have higher risks of Alcohol/drug abuse i in 2,014,22%.6fFOCUS for•Fathers referrals were for Dornestio Viptopce arid 20%°of fathers were perpetrators, Iii 2014,8%of women referred were for.Domestic Violence a..nd 7:4%of those womneu were the perpetrators. RFP:No. 16-0125,FY2017 Coni nunity Based Programs Page 4 of 22 and juvenile delinquency;and boys who witness violence learn that violence is an appropriate way of solving conflict. According to the 2015 Department of Family and Protective Services (DFPS) Data Book, there were 27,845 Texas children in some type of substitute care including foster care, of which 2,009 were in Tarrant County. Moreover, in 2015, there were 652 Tarrant County children removed from their home. Children removed from their homes and placed in substitute care have a difficult road ahead. In order for the removal of a child less than 18 years,the child will have already experienced ACES such as domestic violence, a family member being incarcerated, or violence associated with abuse or neglect. A child's exposure to ACES has been proven to affect lifelong adverse outcomes. These children are more likely to later engage in high-risk behaviors, such as abusing drugs, engaging in high-risk sexual behaviors,becoming a teen parent, being arrested as a Juvenile and involved in violent crime?. As adults,we think that a child removed for neglect or abuse marks the end of the crisis. However,for the child, the crisis not only continues,but in fact, escalates. When children are removed from a home and placed in substitute care, the outcomes are disheartening. According to a study published in 2006 that reviewed the cases of 926 children who aged out of substitute care (including foster care) systems. More than a third had been arrested for a felony or misdemeanor crime within three years of leaving foster care. A study in Utah in 2006,also provided similar outcomes: Rates of involvement with the criminal justice system for youth in foster care were disturbingly high. Seven out of ten males (68%) had been arrested, 52% had been convicted of a crime and 62.3% had spent at least one night incarcerated. Adults, formerly in foster care have an unemployment rate of 19.9% and one-third live below the poverty Ieve1, 5) Describe what your program does to: 1) support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention.programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. FOCUS for Mothers works to_provide healthy mother involvement in the lives of their children. We partner with the Child Support Courts (Office of the Attorney General), Child Protective Services (CPS) and the County Criminal Courts(CCC)and other private and public entities. There are four program goals: • Benefit children by increasing mothers'emotional and financial support and stability. • Provide tools to decrease tension on the child. • Strengthen co-parenting relationships • Promote mothers' healthy parenting skills (i.e. conflict resolution, decision making, and communication skills.) Class topics and objectives are: maximizing the mother's influence in her child's life; relieving tension caused by family stress, communicating constructively with the father of the child; growing into the kind of mother that she wants to be; planning for the adult she wants her child to become; recognizing the difference between control and influence; identifying the mother's positive traits; understanding the difference between anger, rage and hostility; knowing how personal acts create a pattern for children; learning about the "circle of control'; choosing attitudes and actions; and making a plan to raise a strong child. These positive parenting practices promote a mother's healthy parenting skills, Piloted in the CPS system in 2013, the 10-week FOCUS for Mother's program's primary emphasis is to reduce out-of- home placement for children. In 2016, with funding through the CCPD Community Based grant,NewDay was able to 2 Felitti,V.J.,Anda,R.F.,Nordenberg,D.,Williamson,D.F.,Spitz,A.M.,Edwards,V.,Marks,J.S.(1998)Relationship of childhood abuse and household dysfunction to many of the leading causes of death in adults. ft er•ican Journal ofPreventaiive Medteine, 19(4), 245-258. 21ittp//www casey orgJresources/ptublicationg/pdf/impiovina family fostercare_es.pdf. RFP No. 16-0125,FY2017 Community Based Programs Page 5 of 22 place a part-time staff person and expand services to include specifically-Domestic Violence, Child Support and Prostitution Courts. We recently added probation/reentry services referrals due to the demand from probation officers. NewDay is asking for second-year funding to continue this successful program and build capacity to serve more inothers including Spanish-speaking mothers. 6) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence and/or family violence?Describe how your program addresses this priority? FOCUS for Mothers addresses both the prevention of youth and family violence. NewDay works with mothers to strengthen their families by building protective factors including: Parental resilience, social connections, knowledge of parenting and child development, concrete support in times of need,and social and emotional competence of their children. FOCUS classes deal with the parent's control issues,anger problems,fear of loss,sense of failure, low self-worth, and low stress tolerance; all of which can be triggers for violent behavior. They are taught the "Circles of Violence and Nonviolence." Mothers team how to be a strong,valuable influence in their children's lives,paving the way for completing their service plans and facilitating stronger parenting skills. The return of children who may have been relegated to substitute care—a pre-cursor for youth violence and later,adult violence. On May 20, 2016, Associate Judge Cherami B. Jenkins wrote: "We, the IV--D judges of Tarrant County, would like to acknowledge what a wonderful program the NewDay Services organization has with its FOCUS programs for men and women. This program helps parents understand the importance that each them has in their children's lives." "We have quite a volume of cases on our dockets and by having NewDay Services offer these programs, they cut down on the time we have to spend on cases where people just need to hear a dierent perspective. The cases where the parents have participated in the FOCUS classes help them to become better parents in co parenting, which in turn keeps the non- custodial parent involved and providing the emotion and financial support needed in raising the child. The earlier that the non-custodial parent is involved in a child's life, the more likely that parent will bond and continue the relationship." "The one request that we would have is that we see an overwhelming need for people who can teach in Spanish. We have many Spanish-speaking cases in our courts and most of the time the parents have to wait months before a Spanish FOCUS class is offered, especially for mothers." On June 1,2016,Domna Larson,Director of Community Supervision,also commented: The FOCUS class provides parents with insight into improving their relationships and reconnecting with their children. It helps parents overcome obstacles and barriers that often prevent them from being the most effective and nurturing parent possible." FOCUS for Mothers has seen steady growth. We began the grant period with one class on Tuesday nights and now have full classes every week on both Monday and Tuesday nights. Program referrals originally came from Family Court probation and County Criminal Court 95. We now receive referrals from Family Court judges, the Rise program, Judge Westfall's S.W.I.F.T,program,Reentry and Parole. 7) Ho-,v will you measure the effectiveness of the program? You must include specific performance measures within the Activities and Outcomes Suminary and describe evaluation tools and the method of data collection that you will use, If awarded funding, these performance measures will be included as an exhibit in the contract, and you will be required to report progress towards these measures,which will be reported to the CCPD Board. Data will be obtained from pre-and post-tests administered as part of the program. Goals-on average,mothers will report: • A 50%increase in ability to respond calmly to conflict with the child's father. • A.40%increase in understanding strengths as a mother. • A 30% increase in understanding of importance of mother's role in the child's life. • A 48%increase in ability to remain under control in stressful situations. RFP No. 16-0125,FY2017 Community Based Programs Page 6 of 22 • 30%of graduates will indicate increase in access/visitation with children. 8) What makes this program unique from any other crime prevention program in Fort Worth? FOCUS for Mothers works to strengthen the child's family, reduce the incidence of children being removed from the home or lessening the time children are removed. This NewDay program will office at the Family Law Center and the program is mandated by court referrals. FOCUS for Mothers has a unique emphasis on parents as a person and as a parent. The curriculum incorporates life skills with parenting at its core. 9) Is the program already in operation? Yes, If so,how long have you operated the program?FOCUS for Mothers began in 2013 and continues to CPS Mothers today.However, this expansion to the Criminal Courts and Probationers was initiated in 2016 with our CCPD Community Based grant. What resources are currently used to operate the program? CCPD funds are currently used to operate this program expansion. Why are CCPD finds necessary at this time? The FOCUS for Mothers expansion program will benefit from a second year of funding in order to completely evaluate the effectiveness of the program with these new referral sources. Two years of successful outcomes, proven referral sources and engagement of mothers will build a program that can be packaged'and funded through various corporations, foundations and other sources, The CCPD funding will help leverage additional resources. 10)Is this a new program? No, however the expansion is new to the Mothers coming from referral sources other than CPS. If so,what other funds have you applied for?NewDay has currently applied and/or received funding for the FOCUS for Mothers Program from: Lockheed Martin AERO, Faye & William Cowden Foundation, Communities Foundation of Texas, and Greater Keller Women's Club. We also receive regular recurring donation for Dawn Sutherland,CPS FOCUS for Mothers Coordinator.Also,please describe the sequence of steps needed to implement your program and the timeframe in which this will occur. Our second year program implementation for the Monday classes is set for 10-3-2016 through 12-5-2016. The Tuesday class is set to begin 11-1-2016 through 1.1- 2017, Since this is a program expansion and our FOCUS for Mothers Facilitator, Donna Cole is already in place, the implementation will continue without interruption. The hiring of a Spanish-speaking co-facilitator will take a little more time, but should be in place before the November 1,2017 class begins. Classes run simultaneously on a 10 week class schedule. 11)Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached budget forms. We are asking for funding to underwrite the salary of Donna Cole, Program Facilitator and a small portion of the salary for her immediate supervisor, Don Mansfield. We are also budgeting for Spanish language worksheets,general program supplies and a small stipend for two cofacilitators,one of which is Spanish-speaking. 12) If funds are awarded,will this program continue beyond the CCPD funding period?Please explain your plan to sustain this program.Yes.Most definitely. Funding for the FOCUS for Mothers Program will be obtained through: • State Office of the Attorney General. Grant is pending to be renewed in August 2016 for$59,295. We have been awarded this grant evety year since 2004. • Department of Family and Protective Services for CPS Region 3, We are working to add FOCUS for Mothers to our contract for FOCUS for Fathers in all nineteen CPS Region 3 counties. • We are also in negotiations with ACH to place FOCUS for Mothers in homes where the children are in conservatorship. • NewDay's Annual Campaign consisting of gifts from individuals, corporations, and foundations. The Annual Campaign includes raising funds through mail, email, social media solicitations, events and personal requests. This funding is usually general operating and will be used as gap funding for programs such as FOCUS for Mothers. We also receive a small amount of funding directly for Don Mansfield's RFP No. 16-0125,FY2017 Community Based Programs Page 7 of 22 Exhibit B Budget BUDGET SUMMARY Amount Requested A. Direct Personnel $30,888 B. Direct Fringe Benefits $ 5,886 C. Direct Travel D. Direct Equipment E. Direct Supplies $2,075 F. Direct Contracts/Consultants $ 7,500 G. Indirect Cost up to 10% $3,650 TOTAL $49,999 BUDGET DETAIL A. Direct-Personnel Name Position Rate of Pay x#of Hours Cost Donna Cole FOCUS Program staff $16.82/hr @ 30 hrs per week X 52 $26,239 Don Mansfield Supervisor $29.80/hr @ 3 hrs per week X 52 $4,649 TOTAL Personnel $30,888 B. Direct-Fringe Benefits Name Position Description of Benefits Cost Donna Cole Program Staff 18% (Actual-no health insurance) $4,723 Don Mansfield Supervisor 25%Actual(includes health insurances $1,163 TOTAL Fringe Benefits $5,886 C. Direct-Travel Purpose of Travel Location Item Cost N/A TOTAL Travel $ D. Direct-Equipment Item Cost per Item Quantity Cost N/A TOTAL Equipment $ E. Direct-Supplies Item Cost per Item Quantity Cost Printing of weekly worksheets in Spanish/English $900 General Supplies(4% of NewDay's general allocation plan) $1,175 TOTAL Supplies $2,075 F. Direct-Contracts/Consultants Description of the Service Cost FOCUS Co-facilitator stipend$50 @ class X 100 classes $5,000 FOCUS Spanish-speaking co-facilitator$50 @class X 50 classes $2,500 TOTAL Contracts/Consultants $7,500 * The program budget may use up to 10 percent of the funds requested towards indirect/non- program related expenses. Indirect costs include but are not Iimited to administrative staff salary, rent or lease payments for administrative offices, utility costs for administrative offices, audit costs and insurance premiums. G.Indirect-Personnel Name Position Rate of Pay x#of Hours Cost Jan Bates,CPA Finance Manager $20/hr X 1 hr X 52 weeks) $1,040 TOTAL Personnel $1,040 H.Indirect—Fringe Benefits Name Position Description of Benefits Cost Jan Bates,CPA Finance Manager 18% (Actual) $ 187 TOTAL Fringe Benefits $ 187 I. Indirect-Other Costs Item Cost per Item Quantity Cost Donna Cole-Cell Phone $50/mo.X 12 mos. $600 Administrative support 4% of NewDay allocation $1,823 TOTAL Other Cost $2,423 BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Direct Personnel 1.) FOCUS for Mothers Program Staff(Donna Cole) will prepare, setup and facilitate the FOCUS for Mothers classes;supervise co-facilitators and class volunteers;Maintain fidelity to model of curriculum; engage with others throughout the 10-week period; interface with referring agency's case workers, parole officers, and judges when appropriate; provide updates on specific mothers as requested by referring agency; point person to referring agency representatives; respond to subpoenas; continue to offer any appropriate support for the mothers until resolution of the court case. She will oversee all paperwork related to the class and maintain records according to NewDay's policies and procedures. 2.) Program Supervisor(Don Mansfield)will oversee program staff; ensure fidelity to model is followed; audit classes appropriately; and as needed to maintain curriculum according to NewDay's policies and procedures. Don is the point of contact for any complaints by participants. B. Direct—Fringe is considered FICA,Medicare,Payroll Outsourcing,Insurance,Unemployment and other benefits provided by NewDay Services through our Payroll Outsourcing Services(Resourcing Edge). C. Direct—Travel N/A D. Direct—Equipment N/A. Equipment necessary to run this expansion was purchased in 2016. E. Direct—Supplies include printing of participant workshects in Spanish/English for use in the new Spanish- speaking classes. General supplies such as pens, markers, staples, stapler, sticky notes, etc. General supplies will be allocated out according to the Cost Allocation plan approved by the NewDay Services Executive Board. F. Direct - Contracts/Consultants Co-facilitators assist class facilitators in conducting the FOCUS for Mothers class. They are assigned small portions of the class to facilitate each week. They also help maintain order and oversee sign-in sheets. G. Indirect Cost up to 10% Indirect Cost—Personnel&Fringe- Support for the Finance Manager, Jan Bates, CPA. She will input all costs related to the CCPD grant and ensure accuracy of expenses as well as the Requests for Reimbursement. Indirect Cost —Fringe Benefits- Fringe for the Finance Manager's salary. NewDay considers FICA, Medicare, Payroll Outsourcing, Insurance, Unemployment, and other benefits provided by NewDay as fringe through our Payroll Outsourcing Services. Indirect Cost—Other Costs-NewDay does not provide cell phones for business use. However, we do have a policy where staff may be reimbursed for a portion of their cell phone bill, up to $50 per month. This line item is for Donna Cole's cell phone usage per policy. We have also budgeted for 4% of costs allocated through the NewDay administrative support allocation plan. BOARD INFORMATION 1. Is your organization registered as a non-profit? If yes, please attach your IRS tax exempt status letter. Attached. 2. How many board members does your organization have? 10 3. How often does your board meet? Quarterly with the Annual Meeting in January. 4. Who recruits board members?A nominating committee of the Board of Directors 5. What portion of the board is elected annually? One-third. 6. How long is a board term?How many consecutive terms may be served? A maximum of two three- year terms. 7. Please list the names and occupations of your board officers. (see attached Board list) 8. Please attach a copy of your board by-laws. Attached 9. If any member of the board is related to another board member or an employee of the non-profit corporation,please explain the relationship. No. Exhibit C Request for Reimbursement FORT WORTH. Request for Reimbursement(RFR) FY 2017 CRIME CONTROL AND PREVENTION DiSTRICf Submit To: Submitting Agency:New Day Services for Children and Families Bob Bolen Public Safety Complex Contact Name:Betsy Holland Attn:Brittany Taylor Phone Number: 214-536-6640 Program Support Division Email: betsyRnewdayservices.ora 505 West Felix St. Fort Worth,TX 76115 Remit Address: 6818 Camp Bowie Blvd.W.,Fort Worth,TX 76102 Invoice Number: Month of Request: DIRECT COSTS(90%Minimum) Total ofPrevious (]B+C) (A-D Budget Category Budget Amount Reimbursements This Month's Requested Request Total Requested Remaining Balance To-Date Available A Personnel ::$30,888.00 S 530,888.00 B Fringe Benefits S 5,88ti.00 S - r S" ' .5;88600.1 C Travel&Training D Equipment — — -1 S..;. — 'S.": - E Supplies .S. -__ :_2,075 00 _ ._ S.:.:- 2,075,06. F Contracts/Consultants S 7,500:00.+ + $`. 7,500.00 Totat Direct Costs S '*16.349:00 S S 'S IS 46r149.00 INDIRECT COSTS(10%Maximum) Total afPrevious B+C A-D R Budget Category BudgetAmaunt Reimbursements '1Thfast Total Requested Remaining Balance Requested Request To-Date Available A Personnel 1,040.00 B Fringe Benefits S 187.00- S - S 187:00 C Travel&'Training D Equipment - E Supplies S S F Contracts/Consultants - I 10ther Costs S -2,423:00- S -2;423.00- Total InDirect Costs -$ 3;650.00 S S S' S.- 3650.00 Supporting documents required with monthly requests. Summary This includes,timesheets depicting CCPD funded activities, Total Budget: $ 49,999.00 copy orpaychects,invoices and receipts detailing all CCPD Previous Requests: S - Omdedexpenditures. This Request: S - Total Requested To-Date_S Remaining Funds S 49999.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date -_:..-.-Fiscal Agent Use Only "_. . Purchase Order# FSmd Dept ID Account RFRApproved ForPaymeal 1 Grant Staff Signature Date Finance Received Stamp Placed Below Exhibit D Program Activities Report FORT�O�R,TH CRIME CCONR2OL &P vawiod DisrRmcr Fiscal Year 2017 Monthly Program Activities Report Current Reporting Month Submitting Agency New Day Services for Children and Families Contact Name Betsy Holland Phone Number and Email 214-536-6640/betsy@newdayservices.org Remit Address 6818 Camp Bowie Blvd. W., Fort Worth, TX 76102 Activity.._ Current To Date Year- End Month Tofa1Goal' - . 1 Individuals served (non-duplicated) through 124 Mothers/ approx.310 children 2 Number of Classes held for the year (Week 1 —Week 10). • 10 week session held 10 times per year. 100 3 Number of contacts with participants, case workers,judges, and probation officers. May include individual counseling and referrals as 124 needed and also accompanying participants to court. I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Exhibit E Program Effectiveness Measurement Report FORT WORTH CRIMB COMMON &PkWMnox DISMCr Fiscal Year 2017 Quarterly Program Effectiveness Measurement Report Current Reporting Quarter Submitting Agency NewDay Services for Children and Families Contact Name Betsy Holland Phone Number and Email 214-536-6640/betsy@newdayservices.org Remit Address 6818 Camp Bowie Blvd. W.,Fort Worth, TX 76102 Please include outcome narrative that describes how measure was accomplished for each quarter. Effectiveness-Measures and-Quarterly Outcomes Measure 1 A 50%increase in ability to respond calmly to conflict with the child's father Outcome Measure 2 A 40%increase in understanding strengths as a mother Outcome Measure 3 A 30%increase in understanding strengths as a mother Outcome Measure 4 A 48%increase in ability to remain under control in stressful situations Outcome Measure 5 30% of graduates will indicate an increase in access/visitation with children Outcome I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the CCPD goals set forth in the contract. Authorized Signatory Signatory Title Date Report due each quarter: 15t Quarter(Oct-Dec) due January 15 2nd Quarter(Jan-Mar) due April 15 3rd Quarter(Apr-June)due July 15 4th Quarter(Jul-Sep)due October 15 Exhibit F Request for Budget Modification FORT WORTH Ir CRIME CONTROL &PREVENrION DISTRIcr • Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR • More than 5%of any budgeted line-item must have prior City approval • An increase in a zero line-item must have prior City approval • Modifications cannot be made between Direct and Indirect costs Exhibit F Request for Budget Modification Fiscal Year 2017 Date Submitting Agency NewDay Services for Children and Families Contact Name Betsy Holland Phone Number and Email 214-536-6640/betsy(i�newdayservices.org Remit Address 6818 Camp Bowie Blvd.W.,Fort Worth,TX 76102 DIRECT COSTS (90°10:minimum) Budget Category Approved Budget Change Requested Revised Budget Personnel Supplies&Equipment Program Services Travel and Training Other Approved Total Direct Costs IIVDIRECT'COSTS 100%:Maximum : Budget Category Approved Bud et Change Requested Revised Budget Personnel Supplies&Equipment Operational Services Travel and Training Facilities&Utilities Other Approved Total Indirect Costs _:_ 1Vlod�e�on�T�r�r�hve= d�scrib�in_-.t1-e �i1:What-c��nge=isfor)._ :: - - I have reviewed this request and cert6 that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD.STA-FF USE ONLY, - - .. Q Modification Approved Qlllodification NOT Approved FWPD Staff Signature Date