HomeMy WebLinkAboutContract 45044-CO1 'Clffy SECRET'
FORT WORTH. City of Fort Worth "°'MT CT M0• �04-c.[.%1
Change Order Request Breakdown
Project Namel Old Decatur Road-WJ Boaz to McLeroy City Sec# 1 45044
Client Project#(s)l 01749, DOE 6705
Change Order Submittal# Date 2/13/2015
Dept. T/PW Water Sewer Contract TimeTotals CD
Original Contract Amount $3,377,522.65 $601,380.00 $3,978,902.65 329
Extras to Date
Credits to Date
Pending Change Orders(in M&C Process)
Contract Cost to Date $3,377,522.65 $601,380.00 $3,978,902.65 329
Amount of Proposed Change Order $0.00 $238,528.00 $0.00 $238,528.00 28
Revised Contract Amount $3,377,522.65 $839,908.00 $4,217,430.65 357
Original Funds Available for Change Orders $0.00
Remaining Funds Available for this CO $0.00 $0.00
Additional Funding(if necessary) $238,528.00 $238,528.00
CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 5.99%
MAXALLOWABLE CONTRACTAMOUNT(ORIGINAL CONTRACT COST+25%) $4,973,628.31
JUSTIFICATION (REASONS)FOR CHANGE ORDER
Change order is for 72"casing for future water line installation under McLeroy/Old Decatur Road intersection. Additional days are for casing
installation only.
coo
Am"by: �
Mary J. )Kaye, City 8
[0F:F1C1:ALR:ECORDRYX
FOR_ T�� City of Fort Worth
Change Order Additions
Project Name Old Decatur Road-WJ Boaz to McLeroy City Sec# 45044
Client Project# 01749,DOE 6705
Change Order Submittal# 0 Date 2/13/2015
ADDITIONS
Qty Unit Unit Cost Total
x stee casing ater
38 Casing end seal&backfill Water 2.00 EA 2,875.00
39 Sawcut&Remove concrete paving Water 324.00 SY $14.50
40 Temporary pavement repair Water 324.00 SY 20.00
41 Concrete Traffic Barrier Water 240.00 LF 100.00
T/PW $0.00
Water $238,528.00
Sewer $0.00
Sub Total Additions $238,528.Uu
Change Order Additions Page 2 of 4
FoK_ r �� City of Fort Worth
Change Order Deletions
Project Name Old Decatur Road-WJ Boaz to McLeroy City Sec# 45044
Client Project# 01749,DOE 6705
Change Order Submittal# 0 Date 2/13/2015
DELETIONS
ITEM DESCRIPTION DEPT Qty Unit Unit Cost I ota
T/PW $0.00
Water $0.00
Sewer $0.00
Sub Total Deletions
Change Order Deletions Page 3 of 4
M/SBE Breakdown for this Change Order
M/SBE Sub Type of Service Amount for this CO
N/A
Total $0.00
Previous Change Orders
CO# DATE AMOUNT'
N/A
Total $Q.00
CFW Change Order Approval Wa-COApp01 Page 1 of 3
Routlnq
Assigned To: Due Date:
Assigned By: Due Time:
Links 2
fortworthgov/Infrastructure Projects/01749 - Old Decatur Road-Boaz to McLerov/Contractor/Change Orders/Change
Order 1 Breakdown revised.xls
fortworthgov/Infrastructure Proiects/01749 - Old Decatur Road-Boaz to McLerov/Contractor/Change Orders/01749 Old
Decatur Rd. M anC C 27446.Final.Ddf
Attachments(0)
No Attachments have been added to this form.
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CFW Change Order Approval Wa-COApp01 Page 2 of 3
FORT WORTH. City of Fort Worth
Change Order Request Approval
(Change Order Breakdown Available in Links)
...............................................................
For Change Order Submittal No.:
...............................................................
Change Order No.: Wa-COApp01 Date Started: 2015-07-13
City Sec. No.: 45044 Date Due: 2015-09-01
Project Name: 01749 - Old Decatur Road-Boaz to McLeroy
Project Numbers: 01749 DOE Numbers:
6705
Project Expand Old Decatur Rd. from a 3-lane undivided roadway to a 4-
Description: lane divided arterial from W. J. Boaz Rd. to McLeroy Blvd.
Project Manager: Wilma Smith City Inspector: Thomas Miller
Contractor: JLB Contracting, LLC
COUNCIL ACTION (If Required):
M&C Log Name: a0 o[_o De,�ATLA (Z_ 6oNS7zz, i3OAR rD MG z-&-ko-q C cs(
M&C Number: C_ a —7y44 (o M&C Date:
COST AND AND DAYS SUMMARY:
Requested
Department: Cost($) Fund Account Center: Days:
60 $ 238,528.00 P266-541200-607140174983 28
Total Cost: $ 238,528.00 Total Requested Days: 28
Approval Status:
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CFW Change Order Approval Wa-COApp01 Page 3 of 3
Approved: Yes
Comments:
User: Norma Sauceda
Date: 2015-10-08 2:38 PM
Approved: Yes
Comments:
User: Sam Davis
Date: 2015-10-08 2:46 PM
Approved: Yes
Comments:
User: Wilma Smith
Date: 2015-10-08 3:16 PM
Approved: Yes
Comments:
User: Tony Sholola
Date: 2015-10-09 5:12 PM
Approved: Yes
Comments:
User: Andy Cronberg
Date: 2015-10-12 10:39 AM
Approved: Yes
Comments:
User: David Townsend
Date: 2015-10-13 3:23 PM
Approved: Yes
Comments:
User: Doug Black
Date: 2015-11-03 3:38 PM
Approved: Yes
Comments:
User: ]ay Chapa
Date: 2015-11-03 3:51 PM
Action Required:
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M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT�WORTF_I
COUNCIL ACTION: Approved on 9/15/2015 - Resolution No. 4510-09-2015
REFERENCE ** 20OLD DECATUR CONSTR
RE
DATE: 9/15/2015 RE C-27446 LOG NAME: BOAZ TO MCLEROY
:
CHANGE ORDER NO. 1
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Change Order No. 1, to City Secretary Contract No. 45044, a
Construction Contract with JLB Contracting, LLC, in the Amount of$238,528.00, for the
Installation of a Seventy-Two Inch Casing Pipe Under the Future Intersection of Old
Decatur Road and McLeroy Boulevard as Part of the Old Decatur Road from W.J. Boaz
Road to McLeroy Boulevard Project, Thereby Increasing the Total Contract to
$4,217,430.65 and Adopt Reimbursement Resolution (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Change Order No. 1, to the City Secretary Contract No. 45044, with JLB
Contracting, LLC., in the amount of$238,528.00 for the installation of a seventy-two inch casing pipe
under the future intersection of Old Decatur Road and McLeroy Boulevard as part of the Old Decatur
Road from W.J. Boaz Road to McLeroy Boulevard project for a revised contract total of$4,217,430.65;
and
2. Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds of
future debt for Change Order No. 1 to City Secretary No.45044 for Old Decatur Road from W.J. Boaz
Road to McLeroy Boulevard.
DISCUSSION:
On October 22, 2013, the City Council authorized a contract with JLB Contracting, LLC., in the amount of
$3,978,902.65 for the construction of Old Decatur Road from W.J. Boaz Road to McLeroy
Boulevard. The project provides for the construction of the west two lanes of the roadway.
Change Order No. 1 provides for the installation of a 72-inch casing pipe under the future intersection of
Old Decatur Road and McLeroy Boulevard. The proposed casing will accommodate a planned 48-inch
water main that will be installed as part of a separate project that is to begin next year. This 48-inch
water main will be placed inside the proposed 72-inch casing thereby eliminating the need to cut new
concrete pavement when the water main project begins next year. The 48-inch water main will increase
the volume of water available to supply the Caylor Ground Storage Tank which services the Northside II
Pressure Plane and customer cities such as Southlake, Keller, Westlake and Trophy Club.
Funding for this Change Order will be provided from the Water Capital Projects Fund and will have no
impact on the transportation fund budget.
Subject to approval of this Mayor and Council Communication (M&C), appropriations for Change Order
No. 1 will consist of the following:
http://apps.cfwnet.org/council packet/mc review.asp?ID=213 16&councildate=9/1 5/2015 11/5/2015
M&C Review Page 2 of 3
Items Amount Project M&C No. Approved
Description
Original Contract $3,978,902.65 Construction of a C-26526 10/22/2013
four-lane divided
roadway
Change Order $ 238,528.00 Add 72-inch casing Pending Pending
No. 1 for future water line
installation
Total Revised $4,217,430.65 - - -
Contract
Upon approval of this M&C, funding for the contract, Change Order No. 1 and other project costs will
consist the following:
FUND Existing Additional Revised Encumbrances Remaining
Appropriations Appropriations Appropriations 11& Expenditures Balance
Water
Capital $ 715,180.00 $ 0.00 $ 715,180.00 $ 698,319.09 $ 16,860.91
Projects
Fund (P253)
2017 Water
and Sewer
Revenue
Bonds $ 0.00 $238,528.00 $ 238,528.00 $ 0.00 $238,528.00
Capital
Project
Fund (P266)
(C204) $ 694,777.53 - $ 694,777.53 $ 694,777.53 -
(C223) $4,603,825.35 - $4,603,825.35 $4,603,825.35 $558,240.05
Project $6,013,782.88 $238,528.00 1$6,252,310.88 $5,996,921.97 ][$255,388.91
Total
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer
Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the
appropriation authority authorized under the Direct Purchase Note Program will be used to provide
interim financing for this project until debt is issued. To the extent resources other than the Water and
Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest
that is equivalent to the overall rate of return being earned by the City's portfolio (currently approximately
one-percent annually). Should the City's portfolio not support the liquidity needed to provide an interim
short-term financing source another funding source will be required, which could mean issuance of
securities under the Direct Purchase Note Program or earlier issuance of Water and Sewer revenue
bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be
used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached
Reimbursement Resolution.
In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. The Financial Management Services Department is currently working with all departments to
ensure that multi-year capital improvements plans are in place. Newly developed and already existing
plans, such as the Water Department's current multi-year Capital Improvement Plan, will be presented to
City Council for review and adoption. If the City Council-adopted plan does not include issuance of debt
for this specific project, the project will be funded utilizing pay-as-you go financing sources. If the City
Council-adopted plan calls for debt issuance, that debt must be issued within approximately three years
http://apps.cfwnet.org/council_packet/mc review.asp?ID=21316&councildate=9/15/2015 11/5/2015
M&C Review Page 3 of 3
to provide reimbursement for these expenses. If that does not occur, the costs will no longer be
reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through
other budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but
preserves the ability to reimburse the City from tax-exempt bond proceeds.
Construction is anticipated to commence in September 2015 and October 2015. Contract time for
completion of this work is 28 calendar days.
Upon completion of this capital project, there is no anticipated annual operating impact to the
Transportation and Public Works Department/Street Division or the Water Department.
M/WBE OFFICE -A waiver of the goal for MBE subcontracting requirements are requested by the
Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the
purchase of goods or services from source(s)where subcontracting or supplier opportunities are
negligible.
This project is located in COUNCIL DISTRICT 7, Mapsco 33T and 33X.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the 2017 Water
and Sewer Revenue Bonds Capital Project Fund for this contract. Currently, available revenue
in the 2017 Water and Sewer revenue Bonds Capital Project Fund is $53,415,534.06.
After appropriation of the $238,528.00.00 to the project, the amount of$53,177,006.66 in available
revenue will remain in the 2017 Water and Sewer Revenue Bonds Capital Project Fund.
This project will have no impact on Water Department operating budget.
TO Fund/Account/Centers FROM Fund/Account/Centers
P266 541200 601159990100 $238.528.00
P266 541200 607140174983 $238,528.00
Submitted for City Manager's Office by: Jesus J. Chapa (5804)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Wilma Smith (8785)
ATTACHMENTS
20OLD DECATUR CONSTRUCTION BOAZ TO MCLEROY pdf
20OLD DECATUR RD C01 REIMB RESOLUTION (Rev8 27 15) doc
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21316&councildate=9/15/2015 11/5/2015