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Funding Approval/Agreement U.S. Department of Housing and Urban
Emergency Solutions Grants Program Development
Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, Office of Community Planning and Development
42 U.S.C. 11371 et seq.
CFDA Number 14.231
1. Recipient Name.and Address 2. Unique Federal Award Identification Number:
Fort Worth E16-MC-48-0010
1000 Throckmorton St 3.Tax Identification Number: 756000528
Fort Worth, TX 76102-6311
4. Unique Entity Identifier(DUNS): 073170458
5. Fiscal Year(yyyy): 2016
6. Previous Obligation(Enter"0"for initial Fiscal Year allocation) $0
7.Amount of Funds Obligated or Deobligated by This Action (+or $570,031.00
8.Total Amount of Federal Funds Obligated $570,031.00
9.Total Required Match:$
10.Start Date of Recipient's 11. Date HUD Received 12. Period of Performance Start Date(the
Program Year(mm/dd/yyyy) Recipient's Consolidated Plan later of the dates listed in Boxes 10 and 11)
10/01/2016 Submission(mm/dd/yyyy) (mm/dd/yyyy)
08-12-2016 10-01-2016
13.Type of Agreement(check applicable box) 14.Special Conditions
® Initial Agreement(Purpose#1 —Initial Fiscal Year allocation) ❑ Not applicable ®Attached
❑ Amendment(Purpose#2—Deobligation of funds) 15. Period of Performance End Date(mm/dd/yyyy)
❑ Amendment(Purpose#3—Obligation of additional funds)
General Terms and Conditions: This Agreement between the U.S. Department of Housing and
Urban Development (HUD) and the Recipient is made pursuant to the authority of Subtitle B of Title
IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.). The Recipient'U;-4 Consolidated Plan submissions (including the Recipient's approved annual Action Plan and anamendments completed in accordance with 24 CFR Part 91), the Emergency Solutions GrantsProgram regulations at 24 CFR Part 576 (as now in effect and as may be amended from time t
time), and this Agreement, including any special conditions attached to this Agreement, constitpart of this Agreement. Subject to the terms and conditions of this Agreement, HUD will make funds for the specified Fiscal Year available to the Recipient upon execution of this Agreementthe Recipient and HUD. All funds for the specified Fiscal Year that HUD provides by reallocatiocovered by this Agreement upon execution of an amendment by HUD, without the Recipient's
execution of the amendment or other consent. The Recipient agrees to assume all of the
responsibilities with respect to environmental review, decision making, and action required under the
HUD regulations at 24 CFR Part 58. Nothing in this Agreement shall be construed as creating or
justifying any claim against the federal government or the Recipient by any third party. To the extent
authorized by HUD regulations at 24 CFR Part 576, HUD may, by its execution of an amendment,
deobligate funds previously awarded to the Recipient without the Recipient's execution of the
amendment or other consent.
16. For the U.S.Department of HUD(Name,Title,and Contact Information of 17.Signature 18. Date
Authorized Official) mm/dd/yyyy)
Shirley Henley,Director, Community Planning and Development
OCT 2016
19. For the Recipient(Name and Title of Authorized Official) 20. Signat to ,r , 21. Date
(mm/dd/yyyy)
Funding Information(HUD Accounting Us?nly). i
PAS Code:HAES Program Code:SOG
Appropriation: 80192 `�#�f1L1Allotment:866
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Indirect Cost Rate Provision (to be added to Special Conditions attached to each ESG Agreement)
If the funds provided under this Agreement will be used for payment of the Recipient's
indirect costs pursuant to 2 CFR 200, Subpart E—Cost Principles, attach a schedule in the
format set forth below to the executed Agreement that is returned to HUD. The schedule
shall identify each department/agency of the Recipient that will carry out activities with
funds provided under this Agreement, the indirect cost rate applicable to that
department/agency (including if the de minimis rate is charged under 2 CFR 200.414), and
the direct cost base to which that rate will be applied. Do not include indirect cost rates for
subrecipients.
Recipient Direct
Department/Agency Indirect cost rate Cost Base
%
Official site of the City of Fort Worth,Texas
ru MOR-111
CITY COUNCILAGENDA
COUNCIL ACTION: Approved on 8/9/2016 - Ordinance No. 22351-08-2016
CONTINUED FROM A PREVIOUS WEEK
DATE: 8/2/2016 REFERENCE G-18793 LOG NAME: 19NS
NO.: H U DACTIONPLAN PY2016-2017
CODE: G TYPE: NON- PUBLIC YES
CONSENT HEARING:
SUBJECT: Conduct Two Public Hearings and Approve the City's 2016-2017 Action Plan for the Use of
Federal Grant Funds in the Amount of$10,094,608.00 from the United States Department of
Housing and Urban Development from the Community Development Block Grant, HOME
Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities
for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income,
Authorize Waiver of Application of Indirect Cost Rates, Authorize Execution of Related
Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct two public hearings to allow citizen input and consideration of the City's 2016-2017 Action Plan
for use of federal grant funds from the United States Department of Housing and Urban Development in the
amount of$10,094,608.00 for the Community Development Block Grant, HOME Investment Partnerships
Program, Emergency Solutions Grant and Housing Opportunities for Person with AIDS grant programs and
for the use of program income from activities using prior years' federal grant funds;
2. Approve the City's 2016-2017 Action Plan for submission to the United States Department of Housing and
Urban Development including allocations of grant funds to particular programs and activities as detailed
below;
3. Authorize the collection and use of an estimated $130,000.00 of program income, which resulted from
activities using prior years' Community Development Block Grant fund, for the City's Priority Repair
Program;
4. Authorize the collection and use of an estimated $1,200,000 of program income, which resulted from
activities using prior years' HOME Investment Partnerships Program funds, for the completion of the Hardy
and HFC Terrell Single-Family housing development projects and 10 percent for administrative costs as
detailed below;
5. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies
listed in Tables 1, 2 and 3 below, for Program Year 2016-2017 for Community Development Block Grant,
Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon
receipt of funding and satisfactory completion of an Environmental Review and all regulatory requirements;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency or
department requests an extension and such extension is necessary for completion of the program or to
amend the contracts if necessary to achieve program goals provided any amendment is within the scope of
the program and in compliance with City policies and all applicable laws and regulations governing the use of
federal grant funds;
7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the City's
Administrative Regulations; and
8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$10,094,608.00 consisting of$6,414,009.00 in Community Development
Block Grant funds, $2,078,039.00 in HOME Investment Partnerships Program funds, $570,031.00 in
Emergency Solutions Grant funds and $1,032,529.00 in Housing Opportunities for Persons with AIDS grant
funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's 2016-2017 Action Plan summarizes the major housing and community development activities and
proposed expenditures for the program year beginning October 1, 2016 and ending September 30, 2017 for
use of federal grant funds totaling $10,094,608.00 from the United States Department of Housing and Urban
Development (HUD) for Community Development Block Grant (CDBG), HOME Investment Partnerships
Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for Persons with AIDS
(HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior
years' CDBG and HOME funds, for which the primary purpose is to benefit low and moderate income City of
Fort Worth residents. ESG funds primarily benefit homeless persons and HOPWA funds primarily benefit low
and moderate income persons with HIV/AIDS.
Staff developed initial recommendations for the allocation of the estimated funding from HUD, which were
adopted by the Community Development Council (CDC) on May 11, 2016 and were presented to the Housing
& Neighborhood Services Committee on May 3, 2016 and to the City Council at the Pre-Council meeting on
June 7, 2016. After these presentations, Staff developed revised recommendations which were to be
presented to the CDC at its meeting on July 13, 2016, but the meeting was not held due to the lack of a
quorum. A full explanation of revisions, including a comparison of the initial recommendations to the revised
recommendations, are set forth in the informal report presented to the City Council on August 2, 2016.
Notice of a 30-day public comment period from July 1, 2016 to August 1, 2016 was published in the Fort
Worth Star-Telegram on June 30, 2016. Any comments received are maintained by the Neighborhood
Services Department in accordance with federal regulations. The City is required to hold two public hearings
as part of the HUD-required citizen participation process. Initially, the first public hearing was scheduled to be
held at the CDC meeting on July 13, 2016 with a second public hearing scheduled for August 2, 2016 at the
City Council meeting. Because the CDC was unable to meet on July 13, 2016, these dates were amended to
reflect the first public hearing at the City Council meeting on August 2, 2016 with the second public hearing to
be held at the City Council meeting on August 9, 2016. Due to the revised hearing dates, the public comment
period was extended until August 8, 2016 and a notice of public hearings and extension of public comment
period was published in the Fort Worth Star-Telegram on July 17, 2016.
A summary of the Staffs final funding recommendations is provided below and in Tables 1, 2 and
3. Additionally, a spreadsheet of all specific funding recommendations is attached. The 2016-2017 Action
Plan must be submitted to HUD by August 15, 2016.
A waiver of indirect costs is being requested.
CDBG
For Program Year 2016-2017, it is recommended that the amount of$6,414,009.00 in CDBG funds and the
estimated amount of$130,000.00 of CDBG program income totaling $6,544,009.00 be allocated as follows:
Public Services -$962,101.00
This item includes social services for low to moderate income, disabled and disadvantaged populations.
Housing Program Services -$2,133,328.20
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
housing services, accessibility modifications to the homes of senior and/or disabled individuals and related
project delivery costs for these programs.
Infrastructure Projects & Public Facilities - $1,295,000.00
This item includes funding for the SafeHaven of Tarrant County: Domestic Violence Shelter ADA
Improvements, CFW Planning & Development: Lake Como Neighborhood Sidewalk and Lighting Project
(Phase II), CFW Parks & Recreation Department: Bunche Park and CFW Code Compliance: Neighborhood
Improvements - Demolition and Clearance.
CDBG Economic Development - $740,778.80
This item is the City's annual payment on its Section 108 loan from HUD. This item is the City's annual
payment of its Section 108 loan from HUD. The Section 108 Program is a loan guarantee program, which
enables CDBG grantees to borrow up to five times the annual entitlement grant.
CDBG Estimated Program Income -$130,000.00
This item includes funding for the City's Priority Repair Program. CDBG program income that is received
which is over the estimated amount but not used for the City's Priority Repair Program will be allocated to
priority activities in the City's Consolidated Plan subject to Council approval.
CDBG General Administration - $1,282,801.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services, Internal Audit, Planning and Development Departments.
HOME
For Program Year 2016-2017, it is recommended that the amount of$2,078,039.00 in HOME funds and the
estimated amount of$1,200,000.00 of HOME program income be allocated as follows:
Homebuyers Assistance Program (HAP) -$960,236.00
This item includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations (CHDO) Set Aside -$402,500.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDO's for affordable housing
projects and CHDO administrative operating costs. These funds will be used by Tarrant County Housing
Partnership, Inc. (TCHP), a CHDO, for the completion of the Hillside/Morningside Single-Family Infill
Development (COUNCIL DISTRICT 8). The houses will be sold to homebuyers making at or below 80
percent of the area median income as set by HUD.
Rental Housing Development—$507,500.00
This item includes the construction of seven one-bedroom accessible apartments by Mental Health Housing
Development Corporation to serve citizens that are low-to-moderate income and disabled (COUNCIL
DISTRICT 3).
HOME General Administration —$207,803.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income -$1,200,000.00
This item includes funding for completion of the Hardy and HFC Terrell Single-Family Infill Projects. HOME
program income that is received which is over the estimated amount but not used for the Hardy and HFC
Terrell Single-Family Infill Projects will be allocated to priority activities in the City's Consolidated Plan subject
to Council approval. HUD allows the City to take 10 percent of any HOME program income to be used for the
costs for administering the HOME grant.
HOPWA
For Program Year 2016-2017, it is recommended that the amount of$1,032,529.00 in HOPWA funds be
allocated as follows:
Non-Profit Service Providers -$1,001,554.00
HOPWA Program Administration —$30,975.00
ESQ
For Program Year 2016-2017, it is recommended that the amount of$570,031.00 in ESG funds be allocated
as follows:
Non-Profit Service Providers -$527,279.00
ESG Program Administration —$42,752.00
CONTRACT RECOMMENDATIONS
The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts shown in
the following tables:
Community Development Block Grant Contracts:
— i Table 1 —CDBG Agencies
Organization Program Amount
AB Christian Learning Center After-School Tutoring $ 45,486.00
Camp Fire First Texas Step Up Program $ 78,905.00
Cenikor Foundation Substance Abuse Services $ 110,000.00
Girls Inc. of Tarrant County ! Education, Prevention and $ 110,000.00
j Leadership Program
f Meals on Wheels Inc. of Tarrant Home Delivered Meals $ 75,000.00
County j
Presbyterian Night Shelter Moving Home Program I $ 75,000.00
Senior Citizen Services of Greater , Connecting Seniors to the $ 100,000.00
Tarrant County, Inc. Community
Tarrant County Housing gPartnership, Homebuyer Counseling and $ 116,0 00.0 0_
Inc. Education
! The Ladder Alliance Computer Skills Training $ 86,710.00
Program
United Community Centers Educational Enrichment $ 90,000.00
Program
YMCA of Metropolitan Fort Worth Early Childhood Education j $ 75,000.00
CDBG Public Service Subtotal $ 962,101.00
Project Ramp $ 100,000.00
Rehabilitation, Education and
Advocacyfor Persons with
Handicaps, dba REACH, Inc.**
Total CDBG Contracts ! $1,062,101.00
**REACH will be funded from the CDBG Housing Programs and Services budget
Housing Opportunities For Persons With AIDS Contracts:
Table 2—HOPWA Agencies
Organization Program Amount
Tarrant County Samaritan Housing , Administration (seven $ 485,844_.00_
i fl 1 ❑i�ppdKiweiit t R;�+ f `t�f��t-'i�attyi E,"'Pd3ja i et efe► afiffdhc # �n*m) unt
IIDD _ j 1�@rvi sand Facilit Base eaife r haileftf2d 2) �_
g
housing SubsidyAssistance
1 AIDS Outreach Center, Inc. Supportive Services, Tenant ! $ 515,710.00
j Based Rental Assistance
(TBRA), and Short Term
Rent Mortgage and Utility
! Assistance (STRMU)
I TotalHOPWAContracts ( $1,001,554.00
i
Emergency Solutions Grant Contracts:
j Table 3— ESG Agencies
Organization Program Amount
Presbyterian Night Shelter Emergency Shelter and $100,275.00
Case Management
SafeHaven of Tarrant County SafeSolutions for Fort $ 75,000.00
i
Worth '
Day Resource Center for the Homeless Day Shelter $141,092.00
Homeless j
The Salvation Army, a Georgia ` Home Sweet Home $116,360.00
Corporation I Homeless Prevention
Center for Transforming Lives I Rapid Rehousing $ 94,552.00
I
Total ESG Contracts ._ `
$527,279.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, adoption of the attached
appropriation ordinance and receipt of grant funds, funds will be available in the current operating budget, as
appropriated, of the Grants Fund. This is a reimbursement grant. The Neighborhood Services Department
has the responsibility to validate the availability of funds prior to an expenditure being made.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I I Year Chartrield 2
21001 0190463 4310013 10XXXX ( CDBG 9919XX $6,414,009.00
21001 0190463 5XXXXXX I 10XXXX CDBG 9919XX $6,414,009.00
21001 0190463 i 4310013 10XXXX HOME 9919XX $2,078,039.00
210011 0190463 1 5XXXXXX ( 10XXXX HOME I 9919XX 1 $2,078,039.00
21001 0190463 4310013 10XXXX ESG 9919XX $570,031.00
21001 0190463 5XXXXXX 10XXXX ESG 9919XX $570,031.00
21001 0190463 I 4310013 10XXXX HOPWA 9919XX $1,032,529.00
21001 0190463 5XXXXXX 10XXXX HOPWA I 9919XX $1,032,529.00
21001 0190463 4921001 10XXX7X CDBG 9919XX $130,000.00
1210011 0190463 5XXXXXX 10XXXX CDBG 9919XX $130,000.00
21001 1 0190463 4921001 10XXXX HOME 9919XX $1,200,000.00
21001 0190463 5XXXXXX 10XXXX HOME I 9919XX $1,200,000.00
FROM
Fund Department Account Project Program Activity Budget Reference# I Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Diana Carranza (7369)
Barbara Asbury (7331)
ATTACHMENTS
19NS HUDACTIONPLANPY2016-2017 Grant AO.docx
Action Plan 16-17 FINAL MandC Slides.pdf
Form 1295.pdf
SAM Search.pdf