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HomeMy WebLinkAboutContract 47349-CO1 Il'QRT W ORTH City of Fort Worth t YSEGRETARY Change Order Request Breakdowlfl('14TRACT No. uq Project Namel N. Beach Street from Fossil Creek to NE Loop 820 City Sec# 47349 Client Project#(s)l 02238 Change Order Submittal# 0 Date 5/17/2016 Dept. T/PW Water Sewer Totals Contract TimeCD Original Contract Amount $5,675,296.15 $89,335.52 $82,214.26 $5,846,845.93 541 Extras to Date $0.00 $0.00 0 Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $5,675,296.15 $89,335.52 $82,214.26 $5,846,845.93 541 Amount of Proposed Change Order $74,930.00 $0.00 $0.00 $74,930.00 7 Revised Contract Amount $5,750,226.15 $89,335.52 $82,214.26 $5,921,775.93 548 Original Funds Available for Change Orders $488,154.00 $6,250.00 $5,750.00 $500,154.00 Remaining Funds Available for this CO $488,154.00 $6,250.00 $5,750.00 $500,154.00 Additional Funding(if necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 1.28% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+2591o) $7,308,557.41 JUSTIFICATION (REASONS) FOR CHANGE ORDER Change order required to add a pay item for hauling off excavated material and for adjusting existing irrigation lines that will be affected during construction. 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A� , , ity �oo0,Ofl0000D,p00 % 00 ILo R�® a V0 oy 0 o�v�oa®Oaooaa��o 00 OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX FORT WOR'H City of Fort worth Change Order Additions Project Name N.Beach Street from Fossil Creek to NE Loop 820 City Sec# 47349 Client Project# 02238 Change Order Submittal# 0 Date 5/17/2016 ADDITIONS Qty Unit Unit Cost I ota new nc assi ieExcavation- au . 202(new) Adjust Existing Irrigation Systems T/PW 10,000.00 LS 1.00 203(new) Business Signs T PW 20.00 EA 250.00 T/PW $74,930.00 Water $0.00 Sewer $0.00 Sub Total Additions $74,930.00 Change Order Additions Page 1 of 1 FORT'WOR'CH City of Fort Worth Change Order Deletions Project Name N.Beach Street from Fossil Creek to NE Loop 820 CitySec# 47349 Client Project# 02238 Change Order Submittal# 01 Date 5/17/2016 DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total T/PW $0.00 Water $0.00 Sewer $0.00 Sub Total Deletions Change Order Deletions Page 1 of 1 M&C Review Page 1 of 4 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FO11 COUNCIL ACTION: Approved on 12/15/2015 -Ordinance No. 22016-12-2015 & Resolution No. 4558-12-2015 DATE: 12/15/2015 REFERENCE C-27574 LOG NAME: 20N BEACH NO.: CONSTRUCTION-02238 CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of a Contract with JLB Contracting, LLC, in the Amount of $5,846,846.00 for the Construction of North Beach Street from Fossil Creek Boulevard to NE Loop 820 and Provide for Additional Project Management, Inspections, Testing and Survey Costs and Contingencies in the Amount of $1,053,154.00 for a Total Project Construction Phase Cost of$6,900,000.00, Adopt Reimbursement Resolution and Adopt Appropriation Ordinance (2014 BOND PROGRAM) (COUNCIL DISTRICT 4) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of a contract with JLB Contracting, LLC, in the amount of$5,846,846.00 for the construction of North Beach Street from Fossil Creek Boulevard to NE Loop 820, CPN 02238; 2. Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds of future debt for the construction of the North Beach Street from Fossil Creek Boulevard to NE Loop 820 Project; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water/Sewer Direct Purchase Note Fund in the amount of$183,551.00. DISCUSSION: This project provides for the reconstruction of North Beach Street as a six-lane divided arterial street as provided for in the 2014 Bond Program. Existing 6-inch and 12-inch water mains and a 15-inch sanitary sewer main will also be replaced as a part of this project. The project was advertised on July 16, 2015 and July 23, 2015 in the Fort Worth Star-Telegram requesting competitive sealed proposals. Two proposals were received on August 20, 2015. The proposals were evaluated based on a pre-established criteria provided in the solicitation. JLB Contracting, LLC, submitted the highest ranking proposal. Total Points Contractor Bid Amount Calendar Price Time MBE Total Days (0-75) (0-15) (0-10) JLB Contracting, LLC $5,846,845.93 465 75.0 15.0 6.0 96.0 Jackson Construction, Inc. $6,421,347.50 540 10.0 0.0 6.0 16.0 The budget for the reconstruction of North Beach Street (Fossil Creek Boulevard to NE Loop 820) consists of the following: http://www.foilworthgov.org/council_packet/mc_review.asp?ID=21649&c... 12/17/2015 M&C Review Page 2 of 4 PROJECT BUDGET AMOUNT Design Contract Budget $1,200,000.00 City Project Management, Design $ 50,000.00 Coordination Total Design $192509000.00 Right-of-Way and Easement $ 200,000.00 Acquisition Coordination Utility Relocations and Tree Removal $ 50,000.00 Total ROW, Utilities, Tree $ 2509000.00 Removal Construction Costs as Bid $5,846,846.00 City Project Management, Inspections, Quality Control/Assurance and $ 738,549.78 Coordination Construction Project Contingencies $ 498,154.00 Total Construction $71083,549.78 TOTAL PROJECT BUDGET $8,583,549.78 This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Direct Purchase Note Program will be used to provide interim financing for this project until debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately one- percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short- term financing source, another funding source will be required, which could mean issuance of securities under the Direct Purchase Note Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years. The Financial Management Services Department is currently working with all departments to ensure that multi-year capital improvements plans are in place. Newly developed and already existing plans, such as the Water Department's current multi-year capital improvement plan, will be presented to City Council for review and adoption. If the City Council-adopted plan does not include issuance of debt for this specific project, the project will be funded other financing sources. If the City Council-adopted plan calls for debt issuance, that debt must be issued within approximately three years to provide reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax- exempt bond proceeds. Funding for the North Beach Street project is as depicted in the following tables. This capital project will result in the demand for additional operation and maintenance resources within City departments due to the construction of new public infrastructure assets. The estimated average annual cost for these additional operation and maintenance resources is summarized in the following table: ITEMS ESTIMATED I DEPARTMENT/DIVISION http://www.fortworthgov.org/councilpacket/mc review.asp?ID=21649&c... 12/17/2015 M&C Review Page 3 of 4 INSTALLED WITH ANNUAL THIS PROJECT OPERATING IMPACT 16 Streetlights $33,200.00 TPW/Traffic Management ($200.00/streetlight) 3 Traffic Signals $10,000.00/si nal 8 Inlets ($60.00 per $480.00 TPW/Storm Water Inlet) 4.1 Lane Miles $15,744.00TPW/Streets of 11 Inch Division Concrete Pavement ($3,840.00 per Lane Mile This construction contract will be funded through the 2014 Bond Program. Available resources within the General Fund will be used to provide interim financing for these expenses until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 21241-05-2014). Funding sources for this project are as follows: Project 2014 Bond Water Direct Total Project Name Program Purchase Note Funding North Beach $8,400,000.00 $183,549.78 $815837549.78 Street Construction is anticipated to commence in January 2016 and be substantially completed by May 2017. Contract time for substantial completion is 465 calendar days. M/WBE OFFICE—JLB Contracting, LLC, is in compliance with the City's BDE Ordinance by committing to 22 percent MBE participation on this project. The City's MBE goal on this project is 16 percent. The Project is located in COUNCIL DISTRICT 4. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are included in the approved budget to date of the 2014 Bond Program and funds are available in the General Fund to pay expenses which will be incurred on this contract until reimbursement can occur from the issuance of public securities and certifies that funds are available as directed by M&C G-18375 in the 2017 Water and Sewer Revenue Bonds Capital Project Fund for transfer from unspecified funding to the North Beach Street Project. After transfer of$183,549.78 to this project, the amount of$92,112,722.40 in available revenue will remain in the 2017 Water and Sewer Revenue Bonds. Funding Appropriations Pending Remaining Source to Date Expenditures/ Balance Encumbrances 2014 http://www.fortworthgov.org/council_packet/mc review.asp?ID=21649&c... 12/17/2015 M&C Review Page 4 of 4 Bond Program $8,867,000.00$6,974,168.13$1 ,882,841 .87 Water Direct $ Purchase 0.00 0.00183 649.78 Note To _ Fund Department Project Program Activity Budget Reference## Amount Account I_ ID I ID I Year Chartfield 2 E 56005 0600430 4956010CO2238 C00170 2016 $95,336.00 56005 �_ 0700430 1 4956 10 CO2238 C00170 2016 $88,215.00 t FROM _ Fund Department Account Project Program Activity Budget Reference## Amount 1_ ID I , ID I I_ Year (Chartfield 2) 34014 0200431 5740010 CO2238 CO2380 2016 14010199 $5,663,296.22 56005 0700430 5740010) CO2238 C00170 2016 �� $88214.26 56005 0600430 5740010 CO2238 C00170 2016 $95,335.52 Submitted for City Manager's office by: Jay Chapa (5804) Originating Department Head: Douglas Wiersig (6157) Additional Information Contact: Mike Weiss (8485) ATTACHMENTS 20N BEACH CONSTRUCTION MAP 02238.pdf 20N BEACH CONSTRUCTION-02238.docx 20N BEACH CONSTRUCTION 02238 REIMB RESOLUTION Version 1 .doc http://www.fortwoithgov.org/couneil_packet/mc_review.asp?ID=21649&c... 12/17/2015 MAYOR AM COUHUL COMMUNIGAA0VA MAP 200 VI REACH CONSTRUCTION 02238 ,S I Z 7 „ ' s HERITAGE r: i I /./�/ ;`� '_ `.-i l \ l_1 - ',Y J I L1 t� ,� � _TRACE _ I r _ Il--'�' 1- - —�� y' 2 - .ol- _ f WE$l ERN 'Yj — Z l I J LTJ KROGER CENTER ' Cly ` O U I — a it _, BLVD z __ Z p W - - �~ COSTA L RID 81 -C ��J TARRANT MARMON t _t; lU + - { q ♦ j '- �� 1 T I ����, Y .00 T o PSON f. 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