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HomeMy WebLinkAboutContract 40850-A4 CITY SECRF-TARY UOMRACT - AMENDMENT No . 4 TO CITY SECRETARY CONTRACT No. 40850 WHEREAS, the City of Fort Worth (CITY) and Jacobs Engineering Group, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 40850, (the CONTRACT) which was authorized by M&C C-24294 on the 22nd day of June, 2010 in the amount of $493, 637 . 00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $158, 030 . 00 which was authorized by M&C C-25346 on December 13, 2011, Amendment Number 2 in the amount of $265, 500 . 00 which was authorized by M&C C-26057 on January 15, 2013, Amendment Number 3 in the amount of $187, 120. 00 which was authorized by M&C C-27372 on July 21, 2015; and WHEREAS, the CONTRACT involves engineering services for the following project : Eastern Hills Drainage Improvements, Project No. 01363; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated September 30, 2016, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $46, 005. 00. (See Attached Funding Breakdown Sheet, Page -3-) 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1, 150, 292 . 00. 3 . CityFort Worth OFFICIAL RECORD Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 3 CITY SECRETARY FT.WORTH, TX All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect . EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth ENGINEER Jacobs Engineering Group, Inc. SUS J. Chapa Scot San ers Assistant City Manager Manager of Operations DATE: In DATE: :AP VAL RECOMMENDED: D u Wiersig, P. E. Di to , T ansportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C: dA- &e Date : Douglas W. Black Assistant City Attorney ATTEST: of: F a Jr R4 o® Mary J. K er q, � City Sed. e ary �e°°�O S EOFFICIAL RECORD City of Fort Worth ECRETARYProfessional Services Agreement Amendment TemplatePMO Official Release 8/1/2012 ORTIH,TX Page 2 of 3 FUNDING BREAKDOWN SHEET City Secretary No. 40850 Amendment No. 4 Department Fund-Account-Center Amount TPW 59651-0200431-5330500--C01363-002880 46, 005 . 00 Total : 46, 005 . 00 City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 JACOBS September 30, 2016 City of Fort Worth Transportation and Public Works Stormwater Management Division Attn: Debbie Willhelm, P.E. Subject: Project No. 01363 Eastern Hills Drainage Improvements Contract Amendment Request#4 Dear Ms. Willhelm, As part of the Phase 2 construction services, Jacobs has been requested to perform additional services outside the current scope and allocated budget in order to support the completion of construction of the referenced project. As construction progressed in 2015-2016, additional scope items were recorded and discussed with City staff. Jacobs proceeded to support the construction of the project in order to meet the City's schedule goals and allow for completion of this phase of work as soon as possible, with the understanding that Jacobs would receive approval and funding for the additional services. The situation with the pond being drained and improvements needing to be completed prior to major fall rains was especially of concern to the schedule. Specific events resulting in these additional services are as follows: • Field meeting and environmental services related to USACE TXRAM process approval. • Yolanda Outfall design: Generated multiple versions of design to accommodate resident or contractor requests or adjustments. • Pond outlet redesign: Beginning in August 2015, a series of neighborhood meetings and contractor communications resulted in additional services for the design and reconstruction of the pond outlet. Also included in this amendment request is effort to convert the existing InfoWorks model from InfoWorks SD to lnfoWorks ICM, allowing the remainder of the Phase 3 or Phase 2 as-built improvements to be incorporated into the final model and report deliverable for the project. Following is a summary of tasks considered to be additional services along with a breakdown of fees. Per our contract, we respectfully request approval of the additional scope and fee required to support the Phase 2 and 3 project delivery goals. Page 1 of 3 Jacobs Engineering Group, Inc. JACOBS M Detail Fee $ Phase 2 100 Design of Yolanda Outfall — Multiple alternatives 7,748 200 Revised plan sheet for field adjustment of Line 10,531 D 300 Additional site inspections during pond/spillway 7,600 construction 400 Engineering review/resolutions for sinkhole and 6,506 seepage issues at spillway Phase 3 500 InfoWorks Conversion 2,610 600 Survey of pond/spillway for model input 2,080 700 Model verification of as-built conditions 4,402 Permanent drainage easement— Eastern Hills 800 Park FWISD 274 Temporary construction easement— Eastern 900 Hills Park FWISD 274 1000 Permanent drainage easement—access to 274 emergency spillway 1100 Coordination — inclusion of Multatech design 1,976 package 1200 Project Management- Design 3,750 Credit from Amendment 3 for removal of -4,850 water/sewer sheets Reimbursables 2,830 Total Amendment 46,005 The total amount of this Amendment including reimbursable expenses is$46,005. The included supporting files as part of this Amendment 4 are: • Attachment A—Scope of Services • Attachment B—Compensation (Exhibits B-1 (Rate Schedule) and B-2 (Fee Breakdown)) • Attachment C— Decision Log Please let me know if you have any questions or concerns. Page 2 of 3 Jacobs Engineering Group, Inc. JACOBS Regards, Joan D. Flowers, Project Manager Jacobs Engineering Group 777 Main Street Fort Worth, TX 76102 817-735-6068 (office) 817-897-1121 (mobile) Joan.Flowers@jacobs.com Page 3 of 3 Jacobs Engineering Group, Inc. Attachment A Amendment No. 4 City of Fort Worth Storm Eastern Hills Storm Drain Improvements Scope of Work PROJECT DEFINITION The objective of the original scope for this project is to design new and/or upgraded storm water drainage facilities for the Eastern Hills Watershed. Services to be provided also include bidding and construction services, environmental permitting, hydrologic and hydraulic modeling, and right-of-way/easement assistance. The project is separated into three phases; Phase 1 consists of a multi-use storm water detention basin and associated storm drain system improvements located generally in the southern and eastern part of the watershed. Phases 2 and 3 consist of upgrades to the subsurface storm drain system elsewhere in the watershed. In addition, the Phase 2 design consists of improvements to the existing outflow channel at the downstream end of the subsurface drainage improvements. The project design and construction has involved a long-term schedule. Phase 1 was designed in 2010-2011 and was constructed in 2011-2012. Design for Phase 2 was finalized in the fall of 2013 with construction starting in early 2014 and expected to end in early 2016. Phase 3 design is planned for 2016 with construction starting in 2016 and extending into 2017. Amendment 4 is proposed to cover design or construction services that are additions to the original contract and previous amendments, which became necessary because of events that necessitated changes to the contract documents in the design phase, and unexpected developments during the construction of Phase 2. These events are generally described as follows: • Iterations of the Yolanda headwall design • Revision of plan sheet for field adjustment of Line D • Additional site inspections during pond/spillway construction • Engineering review/resolutions for sinkhole and seepage issues at spillway Amendment 2 provided a budget for Phase 2 construction services on a time and materials basis. However, the issues that arose, as detailed below, were not anticipated in the budgeting for the construction phase, and caused the budget to be exceeded. Page 1 Amendment 4 also includes additional services as part of Phase 3 design including: • Conversion of InfoWorks SD model to InfoWorks ICM • Survey of pond/spillway for model input • Model verification of as-built conditions • Permanent drainage easement for Eastern Hills Park (FWISD) • Temporary construction easement for Eastern Hills Park (FWISD) • Permanent drainage easement for access to emergency spillway • Coordination with Multatech for inclusion of their water/sewer design package • Project management for design phase (4 months) —January 2017—April 2017 Amendment 4 also includes a credit for removal of water and sewer sheets from our Phase 3 design package. BASIC SCOPE OF SERVICES The following sections describe the new scope in more detail by corresponding line item. Task 100. Design of Yolanda Outfall (Multiple Alternatives) As part of Amendment #2, a redesign of the Yolanda Drive headwall was included. However, the scope assumed one design would be necessary. Due to requests of local residents, an extension of the headwall 30 feet beyond its current location was evaluated and designed. This request was later recanted. A second design of the headwall was therefore necessary which was not covered under the original contract or subsequent amendments. In addition, field engineering was provided to ensure proper dimensions of the constructed headwall, as part of adjustments to the final design. Task 200. Revised Plan Sheet for Line D Local residents requested a meeting in August 2015 to discuss concerns with the recently constructed principal spillway in the Eastern Hills Pond, which was attended by Jacobs staff. Upon evaluation of the location of the principal spillway, it was determined that the structure was constructed approximately 33 feet away from the location indicated on the plans. This necessitated additional construction services to coordinate with the contractor and incorporate revised design features in accordance with local resident and contractor adjustments. These construction services included an additional realignment of the Line D reinforced concrete box and redesign of the principle spillway structure. Upon the demolition of the previously constructed spillway, on-the-ground survey was also required to ensure proper placement and appropriate dimensions of the principle spillway. Coordination efforts were provided on an emergency-term basis to work with the contractor to accommodate the short time schedule available and material issues. Time was of the essence because of the threat of rain and the fact that the pond had been drained and cleaned to facilitate the spillway construction. Page 2 Task 300. Additional Site Inspections Once design revisions were incorporated, field engineering services were provided to ensure the contractor constructed the spillway appropriately, which required frequent site visits. Task 400. Engineering Review/Resolutions to Sinkhole and Seepage Issues Upon completion of the construction of the spillway, leaks were observed in the principle and emergency spillway which required additional field engineering services to provide recommended solutions. Task 500. Conversion of InfoWorks Model Under Amendment #1, Jacobs developed an InfoWorks SD model of the Eastern Hills drainage system. However, this software has since become outdated and has been replaced with InfoWorks ICM. This Scope of Work provides for conversion of the model from InfoWorks SD to InfoWorks ICM to better accommodate existing and future updates to the drainage system. These updates include the final Phase 2 improvements as constructed and the Phase 3 improvements as they are designed and constructed. The goal of the InfoWorks modeling effort has been to incorporate final design features as they are implemented. Task 600. Survey of Pond/Spillway for Model Input Lina T. Ramey & Associates (LTRA) provided a pre-excavation survey (elevation of top of silt) and post-excavation survey (elevation of bottom of pond). Upon review of the survey data, it was determined that additional elevation data is needed to model the pond in InfoWorks ICM. Jacobs will survey additional points along the top of the wall and spillway to provide input to the InfoWorks ICM model. Task 700. Model Verification of As-Built Conditions of Pond Jacobs will input data from Task 600 and run the InfoWorks ICM model for as-built conditions to verify the operation of the spillways and inundation of adjacent properties. Task 800. Permanent Drainage Easement for Eastern Hills Park Jacobs will prepare easement documents for a permanent drainage easement from Fort Worth Independent School District (FWISD). Task 900. Temporary Construction Easement for Eastern Hills Park Jacobs will prepare easement documents for a temporary construction easement from FWISD for construction of Phase 3. Task 1000. Permanent Drainage Easement for Emergency Spillway Jacobs will prepare easement documents for a permanent drainage easement from resident(s) adjacent to pond's emergency spillway to allow the City access to the spillway for operation and maintenance activities. Page 3 Task 1100. Coordination with Multatech Jacobs will coordinate with Multatech to include their water and sewer design package with the plans and specifications for bidding of Phase 3. Task 1200. Project Management During Design of Phase 3 Amendment 3 extended the project management through September 2016. Due to delays in bidding Phase 3, additional project management hours are needed to complete Phase 3. Amendment 4 will extend the project management task by 4 months (January 2017 through April 2017). Credits from Amendment 3 Reduction in Scope for Item 3 —Additional Water/Sewer Design (Phase 2 and 3) Removal of water and sewer details for each water main lowering, service lateral, water meter, and sewer cleanout replacements (4 sheets). Credit unbilled amount: $2,650 Reduction in Scope for Item 7—Additional Phase 2 and 3 Drawings Removal of 7 Plan and Profiles sheets for water/sewer. Removal of water/sewer services and water details sheets. Credit unbilled amount: $2,200 Page 4 EXHIBIT B-1 (SUPPLEMENT TO ATTACHMENT B) EASTERN HILLS STORM SYSTEM IMPROVEMENTS HOURLY RATE SCHEDULE (FOR WORK DONE ON TIME MATERIALS BASIS) PROJECT MANAGEMENT Manager of Projects(Project Principal)(2015) $200 Manager of Projects(Project Principal)(2016) $208 Project Manager(2015) $132 Project Manager(2016) $137 Administrative/Clerical(2015) $60 Administrative/Clerical(2016) $62 ENGINEERING Project Engineer(2015) $115 Project Engineer(2016) $120 Sr. Hydrologist $96 EIT(2015) $82 EIT(2016) $85 PRODUCTION CADD Designer(2015) $106 CADD Designer(2016) $110 ENVIRONMENTAL Sr. Environmental Scientist $120 Envirionmental Scientist $72 GIS Analyst $72 SURVEYING/OTHER Survey Technician $60 ATTACHMENT B Exhibit B-2: Fee Breakdown PROJECT NAME: CoFW Eastern Hills Phase 2&3(Amendment 4) PROJECT NUMBER:WFXK5900 DATE:9/29/2016 Contract Type: Lump Sum MANHOUR ESTIMATE Management Planning W w7 Q C M N N N O t L UJ G > E Q cd (d O Z ❑ ❑ ❑ LL d o o o Y LL W 0 o m ro `o ❑ ❑s m m n o m (7 C7 'o o d LL O O O O O O p O N O N N N h N I r N N cu D N VJ N `cn„ 75 N C � N ❑ ❑ ro N N N pUj N N C [U C N ❑ LL7 ❑ (p N C N TASK DESCRIPTION ° ° ° 2 ° tl 2 ° 2 m D-o ¢ o v CL w �o moo_ o o_ww w TASK Phase APPROVED BILLING RATEI 200.00 208.00 132.00 137.00 1120.00 115.001 82.00 106.00 110.001 60.00 85.00 100 Design of Yolanda Outfall-Multiple alternatives 1 40.5 1 20 63 $7,748 200 Revised plan sheet for field adjustment of Line D sheets 26 56.5 18.5 101 $10,531 300 Additional site inspections during pond/spillway construction(September 2015) 38 1 38 $7,600 400 Engineering review/resolutions for sinkhole and seepage issues at spillway 23 14 0.5 38 $6,506 TASK Phase 3 500 InfoWorks Conversion 2 2 16 20 $2,610 600 Survey of pond/spillway for model input 4 16 8 28 $2,080 700 Model verification of as-built conditions 6 2 24 1 32 $4,402 800 Permanent Drainage Easement-Eastern Hills Park(FWISD) 2 2 $274 900 Temporary Construction Easement-Eastern Hills Park(FWISD) 2 2 $274 1000 Permanent Drainage Easement-Access to emergency spillway 2 2 $274 1100 Coordination-Inclusion of Multatech Design Package 8 8 16 $1,976 1200 Project Management-Design 27.373 27 $3,750 Credit from Amendment 3 for removal of water/sewer sheets -$4,850 Billable Hours 62 8 81 45 40 1 1 77 12 35 8 368 $43,175 REIMBURSABLES Markup 0% I. PRINTING&REPRODUCTION $0 $0 I. COURIER&OVERNIGHT DELIVERY $0 $0 Labor $43,175 II. Travel $0 $0 Reimbursables $2,830 IV. TRAVEL $10 $10 III. Survey Equipment $120 $120 Total $46,005 IV. SUBS-ANA $2,700 $2,700 Direct Costs $2,830 1 of 1 10/3/2016