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Home My WebLink AboutContract 47550-A2 '64 5 678 CITY SECRETARY �2 9jo CONTRACT NO. N�. TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 2 TO CONTRACT NUMBER 58160002327 Q FY 2016 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568) N -e a;' O`s M' Y Amendment No. 2 to Comprehensive Energy Assistance Program Contract Number. 58160002327 by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as'Parties", RECITALS WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number. 58160002327("Contract")on January 01,2016 and WHEREAS,the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SECTION 1. The following Contract sections,addendums and exhibits are hereby amended as follows: 1. Section 2.Contract Period of this Contract is hereby amended to read as follows: The period for performance of this Contract, unless earlier terminated is January 01, 2016 through March 31, 2017(hereinafter the"Contract Term"). 2. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit A. SECTION 2. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract void by law. SECTION 3. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. SECTION 4. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have signed the same counterpart. SECTION 5. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. SECTION 6. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. Page 1 of 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SECTION 7. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns. SECTION 8. This Amendment shall be effective and memorializes an effective date of October 15,2016. WITNESS OUR HAND EFFECTIVE: October 15,2016 SUBRECIPIENT: City of Fort Worth a political subdivision of the State of Texas By: Fernando Costa Title: Assistant City Manager Date: December 1,2016 12:49 pm DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State of Texas By: Timothy K.Irvine Title: Its duly authorized officer or representative Date: December 1,2016 3:41 pm Page 2 of 4 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FY 2015 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CEAP) CONTRACT NO. 58160002327; AMENDMENT NO. 2 (CFDA # 93.568) APPROVED AS TO FORM AND LEGALITY: Paige MeMne Assistant City Attorney ATT OF FO�� AZjL �Mdy J. Kayser City Secretary M&C C-27612 Dated: 1/26/2016 CITY OF FORT WORTH By: Fernando Costa(signed electronically-see attached contract) Title: Assistant City Manager Date: December 1, 2016 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS By: Timothy K. Irvine (signed electronically-see attached contract) Title: Its duly authorized officer or representative Date: December 1, 2016 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 2 TO CONTRACT NUMBER 58160002327 FY 2016 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568) EXHIBIT A BUDGET City of Fort Worth, a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS $4,636,577.00 CEAP FUNDS CURRENTLY AVAILABLE $1,200,00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE BUDGET FOR AVAILABLE ALLOCATIONS BUDGET CATEGORY FUNDS % Administration $289,786.00 - Assurance 16 $288,859.00 - Direct Services $4,056,732.00 - TOTAL CEAP BUDGET $4,635,377.00 - BUDGET CATEGORY FUNDS % Household Crisis $ 1,883,947.00 46.44 Utility Assistance $ 1,883,946.00 46.44 Program Services $288,839.00 7.12 TOTAL DIRECT SERVICES $4,056,732.00 100.00 Subrecipient's service area consists of the following Texas counties: TARRANT General Administrative and coordination of CEAP, including costs and all indirect (overhead) cost, examples include salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 6.25% of the contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of administrative costs for Program Services,must be paid with nonfederal funds. Page 3 of 4 Assurance 16 shall not exceed the maximum 6.23%. Assurance 16 activities provide services that encourage and enable households to reduce their home energy needs and thereby the need for energy assistance, including needs assessments, counseling, and assistance with energy vendors, and report to the Secretary concerning the impact of such activities on the number of households served, the level of direct benefits provided to those households, and the number of households that remain unserved. Program services costs shall not exceed the maximum 7.12%. Program services cost includes direct administrative cost associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable program services cost when associated with providing client direct services. Other program services costs may include outreach activities and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP. Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is required. Approval of this budget does not constitute prior approval for such purchases. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and final budget revision must be received by the Department no later than 45 days prior to the end of the Contract Term. Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in Contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds. Page 4 of 4 M&C Review Page 1 of 2 official site of the City of Fort Worth,Texas FORT IVORT11 COUNCIL ACTION: Approved on 1/26/2016 - Ordinance No. 22074-01-2016 DATE: 1/26/2016 REFERENCE NO.: C-27612 LOG NAME: 19NS CEAP2016 CODE: C TYPE: NON-CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Acceptance of a Grant with the Texas Department of Housing and Community Affairs in the Amount Up to $7,000,000.00 for the 2016 Comprehensive Energy Assistance Program, Authorize Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the acceptance of Comprehensive Energy Assistance Program funds in the amount up to $7,000,000.00 from the Texas Department of Housing and Community Affairs ; 2. Authorize the execution of related contracts, including any amendments, renewals and extensions in accordance with City policies and regulations with the Texas Department of Housing and Community Affairs for the grant funds for the program year beginning on January 1, 2016 and ending on December 31, 2016; and 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of$7,000,000.00, subject to receipt of the grant. DISCUSSION: The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs (TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through the Community Action Partners (CAP), which is managed by the City's Neighborhood Services Department. The TDHCA has notified the City to use the prior year's grant award and contract amount as a planning figure for the 2016 CEAP. The total 2015 contract amount was $5,619,622.00. In response to the continuing increase in energy rates, CAP Staff projects an increase in funding, resulting in an estimated grant award up to $7,000,000.00 for this program in 2016. The three components of the program are: 1. Household Energy Crisis -weatherization and/or energy related assistance, repair of HVAC systems and/or purchase of window units; 2. Utility Assistance- assistance to households with a composition of elderly and/or disabled members or a child under the age of five; and 3. Case Management- promoting energy self-sufficiency. All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded access to the program. Applicant households will be determined eligible according to income guidelines and program procedures. Benefit determinations include household income, household size, energy consumption and/or vulnerability and the availability of funds. CAP Staff will accept applications at 10 neighborhood CAP facilities and at other identified locations throughout Tarrant County. Payments will be made for eligible clients directly to the utility vendors and heating and http://apps.cfwnet.org/council_packet/mc review.asp?ID=21828&councildate=1/26/2016 12/27/2016 M&C Review Page 2 of 2 cooling system repair companies. TDHCA allows no more than six percent of the grant award (excluding travel and training) to be budgeted for administrative costs and five percent for case management administrative costs. The remaining funds will be used for Household Energy Crisis and Utility Assistance for the duration of the contract. From January to October 2015, CAP served 6,706 households and 13,764 individuals. No matching funds are required from the City for the CEAP Grant. This program serves ALL COUNCIL DISTRICTS. This contract will be with a governmental entity, state agency or public institution of higher education: (Texas Department of Housing and Community Affairs). FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that, upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund. Grant appropriations will be completed upon confirmation of the grant award amount to the City of Fort Worth. TO Fund Department Account Project Program Activity Budget I Reference# Amount ID I I ID I I Year Chartfield 2 210011 0190444 1 4310011 1 XXXXXX 981999 1 1 $7,000,000.00 210011 0190444 1 E 19819XX 1 1 $7,000,000.00 FROM Fund Department I AccountrID oject Program Activity Budget Reference# Amount ID I I Year Chartfield 2 Submitted for City Manager's Office bV: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Additional Information Contact: Sonia Singleton (5774) ATTACHMENTS 19NS CEAP2016 Grant AO.docx http://apps.cfwnet.org/council_packet/Me_review.asp?ID=21828&councildate=l/26/2016 12/27/2016