HomeMy WebLinkAboutContract 45582-A2 CITY SECRETARY
SEC 2�2G': f AMENDMENT No . 2
(CONTRACT NO,
GIt�SOR` TO CITY SECRETARY CONTRACT
the City of Fort Worth (CITY) and HDR
Engineering, Inc. , (ENGINEER) made and entered into City
Secretary Contract No. 45582, (the CONTRACT) which was
authorized by M&C C-26731 on the 2517h day of March, 2014 in
the amount of $512 ,532 . 00; and
VVILEREAS, the CONTRACT was subsequently revised by
Amendment No. 1 in the amount of $38,420 . 00 which was
Administratively approved on September 22,2014; and
REAS, the CONTRACT involves engineering services for
the following project:
Marine Creek Drainage Basin Parallel Interceptor
Improvements :
VVIMUFAN, it has become necessary to execute Amendment
No.2 to the CONTRACT to include an increased scope of work and
revised fee.
NOWTIM tEFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
November 21, 2016, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals
$317, 004 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be-- --
an amount of $857, 956. 00 .
OFFICIAL RECORD
3 . CITY SECRETARY
All other provisions of the Contract, which a3".WOffH,TA
expressly amended herein, shall remain in full f rce a _
Page -1-
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED : ENGINEER
City of Fort Worth HDR Engineering, Inc.
Jesus J. Chapa Ramon F. Miguez, P. E .
Assistant City Manager Vice President
DATE : f o� l �� DATE: ht /
APPROVAL RECOMMENDED:
l-�e C.
Christopher Harder, P.E.
Acting Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C -28045
4?—e Date: 12/13/2016
Doug W. slack 17-f �(6' 833k6
Senior Assistant City Attorney
ATTEST:
OR
a J. Kayser
City Secretary
�XAS
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Page -�-
November 21, 2016
Mr. Robert Sauceda
City of Fort Worth, Water Department
1000 Throckmorton
Fort Worth, Texas 76102
Reference: Marine Creek Sewer Interceptor Improvements Contract No. 45582 Amendment No.
2 for Additional Services
Dear Mr. Sauceda:
As requested by the City of Fort Worth Water Department, HDR Engineering, Inc. (HDR) offers to
provide additional Professional Engineering Services for this project.
These additional services are required due to the need to the decision to keep the Marine Creek
Parallel Interceptor within the existing easement as much as possible to decrease construction
costs. Installing the parallel interceptor in existing street right-of-way resulted in deep construction,
tunneling and high construction costs. The estimated pipeline length is 10,850 L.F. This Engineering
Services Contract Amendment includes a detailed Scope of Additional Services and a Task/Hour
Breakdown, attached to this letter. HDR proposes to provide the attached scope of additional
services for the lump sum total of$317,004. All additional services proposed will be performed in
accordance with the March 25, 2014 Contract.
This Amendment, consisting of one page; and the attached Additional Scope of Services and
Task/Hour Breakdown, represent the entire amendment to the original agreement between the
City of Fort Worth and HDR Engineering, Inc. If the terms of this Amendment are acceptable, please
indicate by acknowledging acceptance of the terms of this document.
Summary of Contract Authorization for Contract No. 45582:
Original Contract Amount: $502,532
Amendment No. 1: $38,420
Current Contract Amount: $540,952
Proposed Amendment No. 2 $317,004
Revised Contract Amount $857,956
If you have any questions, or require additional information, please do not hesitate to contact me.
Sincerely,
HDR Engineering, Inc.
f
Douglas K. Biglen, P.E.
Senior Project Manager
hdrinc.com 600 West Sixth Street,Suite 100 Fort Worth,TX 76102-3684
(817)333-2800
EXHIBIT B-2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for Amendment 2
Water and Sanitary Sewer Replacement Contract
City Project No.02223
Labor hours Ex ans
Task Description Project Project a
Task No. QAJQC Manager Engineer EIT CADD Administrative Subconsultant Total
Total Labor Cost Expense Task Sub Total
Travel Reproduction Cost
1.1 Managing the Teeamam
Biting Rate $236 $332 $108 $1D9 $137 $125 MWBE Non-MW BE
1.0 Desi Mana 4 18 10 14 0 4 $10,018 $0 $0 $0 SO $0 $10,D18
1.1.1 Intemal Team Meetings
1.1.2 QNQC 4 $9$0 $0 50
1.2 Communications and Reporting $0 $944
1.2.1 Pre-Design Coordination meeting
1.2,2 Design Submittal Review meetings 4 4 8$ 1, 097 $0 $0 $1,097
1.2,5 Pre are Months MWBE Re orfs 4 $2,632 $0 SO $2,632
1.2.6 Coordinate with permitting $3,520 agencies 8 4 4 4 $1,826 $0 $1,826
2.0 CoaC teal Design 30-Percent 4 12 24 12 12 2 $10,712 $12575 $0 $200 $150 $12,925 $23,637
2.1 Data Collection $215
2 $50 $150 $200 $415
2.2 H Subsurface
Calculations 4 1 4 4 $2,254 $2,254
2.3 Subsurface UtilityEn Ineerin SUE 1 2 2 $796 $786
2.4 Geotechnlcal Investigation and Coordination 8 4 $3,082 $12,575 $3.082
$796
2.5 Environmental Assessment 2 12 12 8 $4,364 $150 $4,364
3.0 Preliminary Desion 90 Percent
3.1 Preliminary
10 79 178 162 364 32 $ 121 503.91 $ 3,600 $ - g $ $ 3,60D $125,104
Design Packa e
3.1.1 Cover $0 $0
3.1.2 Overall Layout 2 2 $493$548 $0 $493
3,1.3 Plan and Plan/Profile Sheets 4 50 150 150 350 $98,046 $0 $548
3.1.4 Specifications 4 16 16 18 $0 $96,046
24 $12,936 $0 $12,936
3.1.5 Construction Estimate 90% 4 4 4 $2,194 $0 $2194
3.2 Constructabilit Review $2228
3.3 Utllft Clearance 2 1 4 4 4 8 $2,747 $0 $2,228
3.4 Tral Control Plans 2 2 2 $1,156 $0 $2,747
3.5 SWPPP 2 2 2 $1,156
$1,156 $3,6$0 $1,156
4.0 Final Desi n 100% 6 30 60 60 150 8 $45,941 SO $0 $0 $D $0 $45,941
Final Draft(100%)Construction Plans and
4.1 S eciflcations
4.2 Final OTB Plans and S eclllcations 6 20 40 40 90 4 $29,562 $0 $29,562
$14,848
4.3 Construction Estimates 100% 2 14 14 60 4 $1,531 $0 $$1,848
5.0 Bid Phase 0 0 0 0 0 0 $ $0 $1,5$10
5.1 Bid S 1 ort $0 $0 $0 S $
5.1.1 U load Documents to Buzzsaw $0 $O $0
Sell Contract Documents and Maintain Plan
5.1.2 Holders List
5.1.3 1 Issue Addenda $0 $0 $0
5.1.4 1 Attend Pre-Bld Meetin $0 $0 $00
5.1.5 Aherd Bid O enln $0 $0 $0
5.1.5 Tabulate Bids and Recommend Award $0 $0 $0
5.1.6 Incorporate Addenda into Bid Docs and Conform $0 $0
5.2 Mylar Drawings $0 $0 $0
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Official Release Date:5.19.2010
1 of 2
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Design Services for Amendment 2
Water and Sanitary Sewer Replacement Contract
ity Project No.02223
Labor hours Ex ansa
Task Description Project Project
Task No. RA/OC Manager -Enclineer EIT CADD Administrative Subconsultant
Total Labor Cost Total Expense Task Sub Total
6.0 Construction Phase Seryices
Travel Reproduction Cost
Billing Rate $236 $332 $106 $109 $137 $125 MWBE Non-MWBE
0 0 D 0 0 0 $ $0 $0 $0 0 0 $0
6.1 Construction Support
6.1.1 Attend Preconstruction Conference
6.1.2 Attend Public Meetin $0 $0 $0
6.1.3 Periodic Site visits $0 $D $0
6.1.4 Interpret Documents/issue RFls $0 $0
6.1.5 Final Walkthrouqh/Punchlist $0 .$0
6.2 Record Drawings $0
$0 $0 $0
7.0 ROperty Ownership
Services D 0 4 0-0-0 $430 $22,200 $0 $0 $0 §22,200 §22,630
7.1 Easement
t Pr a arra research u ROE documents 2 $215 $7,200 $215
7.2 Easement Pre aration 8 Monumentation 0 2 0 $215 $15,000 $15,000 $1$215
8.0 Survey
1
0 0 12 0 6 0 §2114 $70 650 $0 $0 $0 $70,650 §72,764
8.1 Desi n Surve 0 0 2 0 $215 $215
8.1. Establish horizontal and vertical control $6,400
8.1.2 Bore hole locations
8.1.3 Locate the existin M-365 2 $4,300
8.1.4 Io o ra hic Survey2 2 $4,400
8.1.5 Deliverables $32,500
8.1.6 Location of Wetlands 2 4 $9,800
8.1.7 Tree Locates 2----
M
9.0 Perm ittin $0 $100 $0 $100 $6,008
0 4 16 12 4 8 $5906 $0
9.1 SWPPP 4 16 12 4 8 $5,906 $0 $5,908
9.2 Environmental Services USACOE §D $0 $0
9.3 Floodplain Services $50 $50 $$0
9.4 I ROOT $0
�9.5 Railroad $0 $0 $0
TDLR $D $0 $City o ort orm Parks Conversion $0 $0 $p
Totals
$0 $50 $50 $50
24 143 304 280 536 54 $196,627 $109,025 $0 $3o0 $150 $109,475 $306,102
Project Sub Markup(10%) $10,903
Total Project cost w/Sub Markup $317,004
City of Fort Worth,Texas
Attachment B-Level of Effort Supplement
PMO Official Release Date:5.19.2010
2 of
FID Table for M&C Log Name: 60MCM365VARA2—.HDR
FIDs (Budget)
Rec Fund Dept# Account Project I D Activity BudgetYear CF Program Amount Purpose
1)59607 0700430 4956001 CO2223 0017ZZ 2017 $558,424.00
1)59607 0700430 5110101 CO2223 C01730 2017 $87,500.00
1)59607 0700430 5330500 CO2223 C01733 2017 $355,424.00
1)59607 0700430 5710010 CO2223 C01741 2017 $65,500.00
1)59607 0700430 5310500 CO2223 C01742 2017 $25,000.00
1)59607 0700430 5310350 CO2223 C01773 2017 $1,000.00
1)59607 0700430 5540101 CO2223 001781 2017 $1,000.00
1)59607 0700430 5310350 CO2223 C01784 2017 $2,000.00
1)59607 0700430 5330500 CO2223 C01784 2017 $16,000.00
1)59607 0700430 5110101 CO2223 C01785 2017 $5,000.00
FIDs(Actuals)
Rec Fund Dept# Account- Pr'oject I D Activity BudgetYear CF Program Amount u
772)59607 0700430 5330500 CO2223 C01733 2017 F 1 $317,004.00
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on-121-1- 3-1-2-01-6-
DATE:
2/13/2016DATE: Tuesday, December 13, 2016 REFERENCE NO.: **C-28045
LOG NAME: 60MCM365VARA2-HDR
SUBJECT:
Authorize Execution of Amendment No. 2 to City Secretary Contract No. 45582, an Engineering Agreement
with HDR Engineering, Inc., in the Amount of$317,004.00 for a Revised Contract Amount of$857,956.00
for Marine Creek Drainage Basin Parallel Interceptor Improvements at Various Locations Within the Marine
Creek Drainage Basin, Provide for Project Management, Real Property Acquisition, Utility Coordination and
Material Testing and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$558,424.00 from available funds; and
2. Authorize execution of Amendment No. 2 to City Secretary Contract No. 45582, an Engineering
Agreement with HDR Engineering, Inc., in the amount of$317,004.00 for Syeainere Marine Creek
Drainage Basin Parallel Interceptor Improvements at various locations thereby increasing the contract
amount to $857,956.00 (City Project No. CO2223).
DISCUSSION:
On March 25, 2014 (M&C C-26731) the City Council authorized an Engineering Agreement with HDR
Engineering, Inc., in the amount of$502,532.00 for the Marine Creek Drainage Basin Parallel Interceptor
Improvements at various locations within the Marine Creek Drainage Basin. The agreement was
subsequently revised by Amendment No.1 in the amount of$38,420.00 administratively authorized
September 22, 2014.
Amendment No. 2 will provide for the design of a 24 - inch sanitary sewer interceptor beginning at a
sanitary sewer manhole at Huffines Blvd and Texas Shiner Drive and will follow the existing easement to
the Boat Club Road/ Robertson Road intersection. The proposed scope of work includes design for
junction structures and system interconnections of existing sanitary sewer mains, environmental
assessment coordination with other agencies and geotechnical investigation.
HDR Engineering, Inc. proposes to perform the necessary additional work for a lump sum fee of
$317,004.00. Staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the amendment amount $203,000.00 is required for project management, real property
acquisition, utility coordination and material testing.
Engineering for the Marine Creek Drainage Basin Parallel Interceptor Improvement Project is one
component of the overall project that includes project management, easement acquisition, utility
coordination, material testing, inspection, construction and contingencies. The overall project budget is
Logname: 60MCM365VARA2-HDR Page 1 of 2
$15,833,139.00. This project is part of the Water Department's Sanitary Sewer Overflow Initiative
Program.
This project will have no impact on the Water Department's operating budget when complete. Design for
this project is expected to be completed by September 2017 with construction commencing in December
2017 and ending in November 2018.
MWBE OFFICE: HDR Engineering, Inc. is in compliance with the City's BDE Ordinance by committing to
an additional 37 percent SBE participation on this Amendment No.2.
The project is located in COUNCIL DISTRICT 2, Mapsco 32Y, 46C, D, H, M and 47J.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance funds will be available in the current capital budget, as appropriated, of
the Sewer Capital Projects Fund. The Fiscal Year 2017 water operating budget includes appropriations of
$31,636,073.00 for the purpose of providing pay-as-you-go funding for sewer capital projects. After this
transfer for fiscal year 2017, the balance for sewer capital projects will.be $28,840,415.00.
Appropriations for the Marine Creek Drainage Basin Parallel Interceptor Improvements Phase I project by
fund will consist of the following:
Current Proposed
FUND ppropriations Appropriations[Project Total*
Sewer Capital $512,532.00 $558,424.00 $1,070,956.00'
Fund 59607
(Project Total ($512,532.00 F$558,424.00 [$1,070,956.00
*Numbers founded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Robert Sauceda (2387)
Logname: 60MCM365VARA2-HDR Page 2 of 2
C -ago Q5
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-83346
HDR, Inc.
17111 Preston Road,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/12/2016
being filed.
City of Fort Worth Date Acknowledg d:
/ kc(
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
45582
Professional Engineering Services A, eAd- Nu L
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
HDR Omaha, NE United States X
O'Reilly, Charles Boston, MA United States X
Felker, Brent Folsom, CA United States X
Keen,eric Omaha, NE United States X
Little, George Omaha, NE United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under p Ity of p r' at the above disclosure is true and correct.
TOM"Nir�tois
'.scan'nt�ae.
Stott or b%w
Exp(ntu 049"""
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Qrm0this the day of u.l
20 (p ,to certify which,witness my hand and seal of office.
g'nuaa. 7' . sc, Anson QU-C-6�4 P4W$Jyl ftVAAW r
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021