HomeMy WebLinkAboutContract 42732-CO1 CITY SECRETARY CONTRACT NO.
CHANGE ORDER NO. 1 TO
CITY SECRETARY CONTRACT NO. 42732
PARTS SUPPLY AND MANAGEMENT SERVICES AGREEMENT
This Change Order No. 1 is entered into by and between the City of Fort Worth
(hereafter "City"), a home rule municipal corporation situated in portions of Tarrant, Denton and
Wise Counties, Texas, with its principal place of business at 1000 Throckmorton Street, Fort
Worth, Texas, and Genuine Parts Company d/b/a NAPA Auto Parts, (hereafter"Contractor").
City and Contractor may be referred to herein individually as a "Party" and collectively as the
"Parties."
WHEREAS, on or about December 29, 2011, the Parties entered into City of Fort Worth
City Secretary Contract No. 42732 (the "Agreement") for parts supply and management services,
which was authorized by M&C C-25375 on December 13, 2011; and
WHEREAS, the Parties executed Renewal No. 1 to the Agreement to extend the
Agreement for an additional 1 year period beginning January 1, 2015 through December 31,
2015; and
WHEREAS, the Parties executed Renewal No. 2 to the Agreement to extend the
Agreement for an additional 1 year period beginning January 1, 2016 through December 31,
2016; and
WHEREAS, on December 13, 2016 by M&C C-28057, the City Council of the City of
Fort Worth, Texas authorized the execution of Change Order No. 1 to the Agreement in the
amount of$1,501,937.00 to extend the term of the Agreement by three months to end on March
31, 2017;
NOW, THEREFORE, City and Contractor, acting herein by and through their duly
authorized representatives, enter into the following agreement to amend the Agreement:
1.
Section 2 of the Agreement is amended to add the following language:
The Agreement is extended for an additional three (3) month period beginning on
January 1, 2017 and expiring on March 31, 2017, unless terminated sooner as provided
s of the Agreement. Q A
OFFICIAL RECORD
CITY SECRETARY 2.
FT.WORTM& 0
f the Agreement is amended to add the following language: o x28j16 o
CP
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Change Order No. 1 to CSC No.42732 PARTS SUPPLY AND MANAGEMENT SERVICES S b E Z t Wd
Page 1 of 2 AGREEMENT—GENUINE PARTS COMPANY d/b/a NAPA
AUTO PARTS
For services provided by Contractor to the City pursuant to the Agreement for the period
of January 1, 2017 through March 31, 2017, City shall pay to Contractor an amount not
to exceed $1,501,937.00 in accordance with the provisions of the Agreement and the
Payment Schedule attached as Exhibit "B" to the Agreement. As referenced in Section
three (3) of the Contractor's response to RFP No. 11-0024, the City will provide
compensation to the Contractor based on the "True Cost Pricing" methodology detailing
expenses, cost and profit associated with this Services Agreement. Contractor shall not
perform any additional services for the City not specified by this Agreement unless the
City requests and approves in writing the additional costs for such services. The City
shall not be liable for any additional expenses of the Contractor not specified by this
Agreement unless the City first approves such expenses in writing.
3.
All other provisions of the Agreement which are not expressly amended herein shall
remain unchanged and be in full force and effect.
Executed on this the /6 day of / �C , 2016.
CITY OF FORT WORTH: CONTRACTOR:
Genuine Parts Company
d/b/a NAPA Auto Parts
By: y:
J sus J. Chapa Stu K bur
Assistant City Manager vision
Vic
Pr/esi/dent
Date: Date:
ATT
(A,AOFFo4
By. OFFICIAL RECORD
ary J. Kayser Z
City Secretary CITY SECRETARY
FT.WORTH,TX
APPROVED AS TO FORM AND LEGALITY: Contract Authorization:
M&C: C-28057
Date: 12/13/16
Form 1295: 2016-137663
B _
Richard A. McCracken
Assistant City Attorney
Change Order No. 1 to CSC No.42732 PARTS SUPPLY AND MANAGEMENT SERVICES
Page 2 of 2 AGREEMENT—GENUINE PARTS COMPANY d/b/a NAPA
AUTO PARTS
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT ii
COUNCIL ACTION: Approved on 12/13/2016
DATE: 12/13/2016 REFERENCE C-28057 LOG NAME: 21 NAPAAMENDMENTWAC
NO..
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of Change Order No. 1 to City Secretary Contract No. 42732 in the
Amount of$1,501,937.00 for the Parts Supply and Management Services Agreement
Between the City of Fort Worth and Genuine Parts Company/NAPA Auto Parts to Extend
the Contract Terms by Three Months (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 1 to City Secretary
Contract No. 42732 in the amount of$1,501,937.00 for the Parts Supply and Management Services
Agreement between the City of Fort Worth and Genuine Parts Company/NAPA Auto Parts to extend
the contract terms by three months to end on March 31, 2017.
DISCUSSION:
The Parts Supply and Management Services Agreement is one of the primary contracts used by the
Property Management Department- Fleet Division to maintain the City of Fort Worth Fleet. The
Fiscal Year 2017 Budget includes an appropriation of$1,501,937.00 for the Parts Supply and
Management Services Agreement for January 1, 2017 through March 31, 2017.
The Internal Audit Department included an audit of Fleet Maintenance in the 2017 Audit Plan. The
contract extension is recommended to allow the preliminary results of the Fleet Maintenance audit to
be included in the next Request for Proposal (RFP) issued for the Parts Supply and Management
Services Agreement. Any additional audit recommendations may be included in the contract
negotiations. The next RFP will be for a three and one half year initial term with a two year renewal
option. The change of the contract term to coincide with the fiscal year will provide more efficient
processing of contractual requirements including issuing purchase orders, verification of purchases
and timely payment of invoices.
AGREEMENT TERMS - This change order will be a three month extension commencing on January
1, 2017 and ending on March 31, 2017.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Property Management Department and approved by the MWBE Office in accordance with the
BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current Equipment Services Fund as
appropriated in the Fiscal Year 2017 Budget.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24125&councildate=12/13/2016 12/29/2016
M&C Review Page 2 of 2
TO
Fund Department Account Project I Program I Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program I Activity Budget Reference# JAmount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Steve Cooke (5118)
Additional Information Contact: Steve Cooke (5118)
ATTACHMENTS
Form 1295 Certificate 100147670-1.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24125&councildate=12/13/2016 12/29/2016
C-28057 C
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
101`1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-137663
Genuine Parts Company D.B.A. NAPA Auto Parts
Coppell,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/16/2016
being filed.
City of Fort Worth Texas Date Acknowled ed:
C, i
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
42732
On-site Equipment Parts Management and Supply Service
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling intermediary
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5 Check only if there is NO Interested Party. {
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6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
Stu Kambury, Division Vice President
j
Signat re of aut rized agent of co acting business entity
AFFIX NOTARY STAMP!SEAL ABOVE
Sworn to and subscribed before me,by the said � ( l C 19(.0 N this the f day of
20 I(Cl to certify which,witness my hand and seal of office. ;"---P—"""`"
Nancy E. Roderick;
*12 commission Expires
rFpf " 02-05-20
Signa;y e of officer administering oath Printed name oll officer administering oath Title of officer administering oath
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Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 I
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