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HomeMy WebLinkAboutContract 47623-A1 QM 1 2 j s Q 61 , CP JAN y ,e.;l i `c: CSC NO. q,) rn o. AMENDMENT NO. I TO s �a CITY SECRETARY CONTRACT NO. 47693 PROFESSIONAL SERVICES AGREEMENT This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), a home rule municipal corporation organized under the laws of the State of Texas, with its principal place of business at 1000 Throckmorton Street, Fort Worth, Texas, and THE AZIMUTH GROUP, INC (hereafter"Consultant"or"AGI"), a Texas corporation. WHEREAS, the parties have previously entered into City of Fort Worth City Secretary Contract No. 47693 (the "Agreement"), which was executed on the 19th day of April 2016; WHEREAS, the Agreement involves professional services for facilitation of strategic planning workshop for the senior management executive staff, WHEREAS, the original term of the Agreement expires on May 31, 2016; WHEREAS, the Agreement may be renewed for up to three additional one year terms; and WHEREAS, the City and Consultant now wish to amend the original Agreement to 1) exercise a renewal option from June 1, 2016, through May 31, 2017; 2) compensate the Consultant the fixed professional services fee of $8,000.00 with total compensation for this Agreement not to exceed $9,500, inclusive of professional services fee plus expenses; and 3) amend Exhibit A Statement of Work to plan a one-half to one full day strategic planning session during this renewal term. NOW, THEREFORE, City and Consultant, acting herein by the through their duly authorized representatives, enter into the following agreement to amend the Agreement as follows: 1. City and Consultant agree to extend this Agreement for the first renewal term to be effective June 1, 2016,through May 31, 2017 ("Renewal Term"). 2. For purposes of this Renewal Term, Section 3. Compensation shall be and read as follows: "The City shall pay Consultant the fixed professional services fee of $8,000.00 in accordance with the provisions of the Agreement. In addition to the fixed fee for professional series, Consultant will bill the City of Fort Worth for the actual cost of direct out of pocket OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX expenses for such usual and customary items as mileage, per diem, postage and delivery charges, workshop supplies and technology support. The total compensation of this Agreement shall not exceed $9,500.00, inclusive of the professional services fee plus expenses. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. City agrees to pay all invoices of Consultant within thirty (30) days of receipt of such invoice. Consultant may charge interest on late payments not to exceed one percent(1%)." 3. For purposes of this Renewal Term, Exhibit A shall be and read as attached to this Amendment. 4. All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. Executed on this the Z flay of Qlce� , 2016. CITY OF FORT WORTH: THE AZIMUTIJ GROUP, IN By: By: /Z1-Susan Alanis avid W. Eisenlohr Assistant City Manager Presider t Date: Date: ATTEST: By: ry J. er !� City Secretary `` .'' M&C: None Required 4`^ PEXAf APPROVED 7FORM O AND L GALITY: By: Jessica S6gsvang Assistant City Attorney II CFW and The Azimuth Group,Inc.Amendment No. 1 to CSC No.47693 OFFICIAL RECORD Page 2 of 4 Execution Copy 11/30/16 CITY SECRETARY FT.WORTH,TX EXHIBIT A STATEMENT OF WORK For Jan 26, 2017 Director's Planning Session Objectives The objectives of the senior management staff planning workshops include: • Engagement of the management team in open and honest communication about strategic issues, opportunities and challenges facing the City of Fort Worth. • Discussion and assessment of strategic priorities that will help the City's policy leaders address the critical needs of the community now and in the future. • Continuation of the process of building a cohesive and focused management team through shared understanding, commitment and buy-in to the organizations strategic priorities. Scope of Services • Confer with the City Manager and designated staff to validate the scope, focus of the workshop, the desired end state and deliverables of the senior management staff planning workshop. • Collect and review pertinent internal background documents, issue papers, studies, etc. to assist in the development of a workshop plan and agenda. • Based on the input received from senior city leadership, the review of background materials, design and plan a one-half to one full day strategic planning session for the city's department directors and executive team. • Review the proposed planning session agenda and activities with the City Manager, Assistant City Manager and Chief Performance Officer and revise as necessary. • Develop required management staff workshop activities, exercises and materials. • Lead and facilitate a series of activities and discussions with the management staff based on the agreed agenda and subject matter focus of the workshop. • Prepare a written summary of the management workshop results and develop recommendations for further follow-up as necessary and appropriate. Deliverables AGI will provide a written report summarizing the conclusions reached and decisions resulting from the management staff workshop. The report will be in the form of a narrative and bulleted list summary and will include compilations and graphical depictions, where appropriate, of the management team's findings and conclusions. CFW and The Azimuth Group,Inc.Amendment No. I to CSC No.47693 Page 3 of 4 Execution Copy 11/30/16 City Responsibilities The City of Fort Worth will provide the following personnel and logistical support for this project: • The City will assign a staff member as the main point of contact for the planning and coordination of the workshop session. This individual will be responsible for the assembly of any requested documents and other background material, coordination of all workshop logistics, scheduling of any meetings or conference calls necessary and providing general logistical support of the process. • The City will work with AGI to make such technical arrangements for presentation projection / display, session recording, etc. that may be required. The workshop room will include required facilities and equipment including, at a minimum, a projector, power availability and projection screen. • The City will provide and pay directly for required meeting rooms, room setups, food and beverage and other facilities and services required to support the workshops. • AGI will deliver one reproducible and one electronic copy in PDF format of the final session summary reports. The City will be responsible for the reproduction and distribution of this document as needed. CFW and The Azimuth Group,Inc.Amendment No. 1 to CSC No.47693 Page 4 of 4 Execution Copy 11/30/16