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HomeMy WebLinkAboutContract 30194 AMENDMENT TO ENGINEERING CONTRACT STATE OF TEXAS § CITY SECRETARY COUNTY OF TARRANT § Contract No. Zo WHEREAS, the City of Fort Worth (City) and Chiang, Patel & Yerby, Inc. (Engineer) made and entered into City Secretary Contract No. 24499 (the "Contract") on the 1st day of December, 1998; and WHEREAS, the Contract involves engineering services for the following project: SECURITY IMPROVEMENTS FOR TREATMENT PLANTS WHEREAS, it has become necessary to amend said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, Section 1 of the Contract is amended to include the additional engineering services specified in a proposal letter dated March 25, 2004, a copy of which is attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer is $69,900.00 2. Article III of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$1,034,665.00. 3. Engineer acknowledges its commitment to obtain an additional 11% M/WBE participation for this amendment. The Engineer's commitment for the Contract remains unchanged. 4. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED on this the 1 `�'� I day of 2004, in Fort Worth, Tarrant County, Texas. APPROVAL RECOMMENDED: CITY AF FO WORT C' � t' B I Dale Fisseler, P.E. Marc A. Ott Director, Water Department Assistant City Manager APPROVED AS TO FORM AND ATTEST: LEGALITY: Assistant City Attorney Sylvia Glover U Asst{� Acting City Secretary ATTEST: ENGINEER By: Gt/ ontractt Authorization Date r P&yJ Partners for a Better Quality of Life March 25, 2004 Mr. Paul Bounds City of Fort Worth Water Department City Hall Annex 908 Monroe St. Fort Worth, TX 76102 RE: WATER DEPARTMENT EMERGENCY RESPONSE PLAN SECURITY IMPROVEMENTS FOR TREATMENT PLANTS Amendment 4 for Development of Bidding Documents for Civil Work CP&Y Project No: CFW0332 Dear Mr. Bounds: This proposed Amendment 4 for the Water Department Emergency Response Plan for the City of Fort Worth Water Department adds additional task items required to develop bidding documents for the civil work at some of the plant entrances. BASIC SERVICES TASK ITEMS Project Description The City proposes bidding the civil work at five of the seven entrances to the water and wastewater treatment plants planned for improvements. In this agreement, civil work includes: 1) base preparation for paving and structures; 2) final grading; 3) paving with curb and gutters; 4) construction of concrete foundations; 5) construction of concrete sidewalks; and 6) construction of jersey barriers. Bidding documents will include civil work at the following entrances: 1. South Holly Water Treatment Plant 2. North Holly Water Treatment Plant 3. Eagle Mountain Water Treatment Plant 4. Rear Entrance to Rolling Hills Water Treatment Plant Civil work at the Village Creek Wastewater Treatment Plant and the Rolling Hills Water Treatment Plant main entrances will be performed under existing City contracts; therefore, these two entrances will not be included in the bidding documents. The City proposes only bidding the civil work at each of the entrances. All other work associated with the entrance improvements will be completed under existing City contracts or by City personnel. Chi inTiTatel & Yerby, Inc. Amendment 4 Page-1 MOO Trinity Blvd.,Suite 200 Contract No.24499 •I Fort Worth,Texas 76155 817.354.0189-817.540.4220 metro•817.354.4935 fax www.cpyi.com SCOPE OF SERVICES Project Tasks As part of the professional services required to complete this project, the Engineer will perform the following tasks: Task 1. Develop Specifications and Drawings for Bidding 1.1 Engineer will develop specifications appropriate for bidding the civil work. When applicable, specifications developed by the Engineer will reference City standard specifications for paving, curb and gutter, and base preparation. 1.2 Engineer will modify existing design drawings to develop a drawing set appropriate for bidding. 1.3 Engineer will deliver 3 sets of 90% specifications and drawings to the City for review. After review comments are received, CP&Y will finalize the specifications and drawings and submit 10 sets for bidding purposes. 1.4 Engineer will subcontract Gupta and Associates to modify their electrical design as necessary for the bidding documents. Although Contractor will not install the electrical components, the electrical drawings will be provided as a reference. 1.5 Engineer will subcontract DFW Publishing to typeset and copyedit the specifications. After documents are approved by the City, DFW Publishing will convert the documents to an electronic format. 1.6 Engineer will subcontract L. A. Blueline, Inc. to reproduce the plans and specifications. Task 2. Bidding Assistance 2.1 Engineer will assist City during bid phase including preparation of addenda and responses to questions submitted to City by prospective bidders. 2.2 Engineer will attend one scheduled pre-bid conference. 2.3 Engineer will assist in reviewing the bids for completeness and accuracy. The Engineer will attend the project bid opening, develop bid tabulations, and submit four (4) copies of the bid tabulation. Task 3. Circulation, Parking, Perimeter Landscape Design and Security Long-Term Master Planning 3.1 Engineer will subcontract GideonToal to perform circulation, parking, perimeter landscape design and security coordination long-term master planning for the North and South Holly WTPs. Engineer will assist GideonToal and attend coordination meetings with the City and neighborhood stakeholders. 3.2 Design services to be performed by GideonToal for this task include the following: Amendment 4 Page-2 L' Contract No.24499 3.2.1 General Purpose Provide professional master planning services for the Fort Worth Water Department in cooperation with their security consultant and other City tenants of the Holly Treatment Plant area. This master planning effort will focus on issues related to: 1. Perimeter security issues 2. Perimeter vehicular circulation, access, and parking 3. Perimeter pedestrian access and security issues 4. Landscape and other enhancements to the perimeter areas and high image areas 5. Joint use parking arrangements with Saint Paul Church and other neighborhood issues 6. Vehicular and pedestrian circulation issues to and through the Holly Water Plant site. 7. Parking strategies The purpose is to make sure that short-term perimeter, security, and landscape projects are accomplished in a way that fits in a long-term master plan and remains compatible with adjoining land uses and neighbors. In addition, the planning process will make sure that the needs and requirements of the various tenants and occupants of the Holly Plant are considered. The master plan will identify early phase improvements and how they should be coordinated with neighbors and Holly Treatment Plant neighbors. It is likely that these early phase improvements will involve security, access control, shared parking, and landscaping recommendations. 3.2.2 Products/Deliverables A Conceptual Master Plan will be prepared, supported by a summary report in the form of a presentation that outlines the findings and recommendations for the above work. The master plan will be overlaid onto an aerial photograph enhanced with line maps and surveys that are readily available. The master plan will be in digital format for purposes of various scales and forms of presentations. It will be designed to be printed on a board with a scale of about 1" = 200'. The same master plan can be inserted into PowerPoint presentations and printed at scales that fit onto smaller formats. The master plan will not result in detailed plans and working drawings, but will make sure the next step improvements are the most cost effective and appropriate. Amendment 4 Page-3 Contract No.24499 f 3.2.3 Geographic Scope The study area will generally be bounded by 7th Street on the north, 1-30 to the south, Forest Park Blvd. / Trinity River to the west, and Summit Ave. to the east. 3.2.4 Approach and Process GideonToal will work for the Fort Worth Water Department and with the Security Engineering Consultant. GideonToal will facilitate four to five meetings with tenants and stakeholders affected by the possible changes to the Plant. GideonToal will coordinate all meetings with the designated client representative. 3.2.5 Schedule Subject to meeting schedules, GideonToal can complete this work in 45 to 60 days, subject to scheduling meetings. GideonToal will start preparation of base maps and base information within three days of approval and can schedule the first meetings within 10 days of approval. Task 4. Community Meetings Related to Alert Notification System 4.1 Engineer will organize community meetings with owners near the North and South Holly WTPs to discuss the new alert notification scheduled for construction at the WTPs. 4.2 Engineer will organize two community meetings and invite all owners with 500 ft of the WTPs to attend. Engineer will develop the invitations and mail them to the owners. 4.3 Engineer will subcontract GideonToal to participate in the meetings. GideonToal staff will attend one planning meeting with the City, assist with providing contact information with neighbors, and attend the two community meetings. 4.4 Engineer will develop agendas, handouts, presentation boards and a PowerPoint presentation for these meetings. Prior to the meetings, Engineer will submit the information to City for review. If necessary, the City will pay any costs associated with renting a meeting room. 4.5 Engineer will subcontract DFW Publishing to create, typeset and copyedit handouts, presentations and invitations for the community meetings. COMPENSATION For engineering services under this amendment, the "City" shall pay the "Engineer" a lump sum fee of$69,900. A. Payment: Partial payment shall be made monthly upon receipt of an invoice from the Engineer based on the percent complete of each task outlined above. Basis of payment for Basic Engineering Services is shown in Exhibit 1. B. Timeliness: Lump sum fees are based on the City providing a notice to proceed for each phase of the work within two months of the contract amendment date. If a notice to Amendment 4 Page-4 Contract No.24499 proceed is not provided within two months of the contract amendment date, the Engineer has the option to renegotiate the lump sum fee and hourly billing rates. Please contact me if you have any questions or comments concerning this proposed amendment. Sincerely, William E. Carroll, PE Vice President W EC/mfg/kn cc: Michael F. Graves, PE CFW0332—Corr. Amendment 4 Page-5 Contract No.24499 EXHIBIT 1 COST SUMMARY SECURITY IMPROVEMENTS FOR TREATMENT PLANTS DEVELOPMENT OF BIDDING DOCUMENTS FOR CIVIL WORK Tasks Task Cost Subcontractors GideonToal MWBE MWBE % Fee MWBE Task 1: Develop $28,240 Gupta & $3,850 Specifications and Associates, Inc. Drawings for Bidding DFW Publishing $1,350 L. A. Blueline, $1,000 Inc. Task 2: Bidding $4,450 Assistance Task 3: Circulation, $28,6601 $22,900 Parking, Perimeter Landscape Design and Security Long-Term Master Planning Task 4: Community $8,550 $2,100 DFW Publishing $1,850 Meetings Related to Alert Notification System Amendment Total $69,900 $25,000 $8,050 11.5% City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/11/2004 DATE: Tuesday, May 11, 2004 LOG NAME: 60ALERT4 REFERENCE NO.: **C-20073 SUBJECT: Amendment No. 4 to Contract with Chiang, Patel & Yerby, Inc. for the Engineering Services Related to Installation of Water Department Alert Notification Systems and Security Improvements at Treatment Plants RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an amendment to the contract with Chiang, Patel & Yerby, Inc., for engineering services related to the installation of Water Department security improvements at treatment plants, increasing the cost by $69,900, for a total contract cost not to exceed $1,034,665. DISCUSSION: On December 1, 1998 (M&C C-17171), the City Council authorized the execution of an engineering agreement with Chiang, Patel & Yerby, Inc., for engineering services related to the development of the Water Department emergency response plan. This agreement was amended on August 3, 1999 (M&C C-17565), to provide for a security evaluation of treatment facilities and revision of the Water Conservation and Emergency Water Management Plan. The second amendment was approved on October 2, 2001 (M&C C-18771). This amendment provided for the design of treatment plant security improvements and the upgrade of the plant notification system. Amendment No. 3, September 2, 2003 (M&C C-19738), provided for changes to the design of treatment plant entrances and additional security improvements identified in the Vulnerability Assessment and the development of bid documents for the alert notification system at the Holly Treatment Plant site. Under this proposed Amendment No. 4 Chiang, Patel & Yerby, Inc. will provide engineering services for the civil engineering design of security gate installations at North and South Holly, Eagle Mountain and Rolling Hills plants. This work includes development of specifications and drawings for bidding, preparation for paving and structures, final grading, paving with curb and gutters, construction of concrete foundations and sidewalks. Chiang, Patel & Yerby, Inc. will also provide bidding assistance for the project. The remaining elements of the security gate installation project will be completed through a combination of Water Department in-house resources and contracts with various vendors. This proposed contract also includes master planning services for the Holly Treatment Plant area focused on circulation, parking, perimeter landscape design and security coordination with adjacent property owners and stakeholders. Included are services to facilitate public meetings with nearby property owners to inform them about the Water Department's alert notification system and actions that the public should take in the event of chemical spills or acts of terrorism in coordination with Fort Worth Police and Fire Department plans. Chiang, Patel & Yerby, Inc. is in compliance with the City's MWBE Ordinance by committing to an additional Logname: 60ALERT4 Paee 1 of 2 12% M/WBE participation on this Amendment No 4. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Project Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P163 531200 060163050002 $69.900.00 Submitted for City Manager's Office by: Marc Ott (8476) Originating Department Head: Dale Fisseler (8207) Additional Information Contact: Dale Fisseler (8207) Lo2name: 60ALERT4 PnPe' '?. of�.