HomeMy WebLinkAboutContract 48259-A1 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CITY SECRETARY
AMENDMENT NO.1 TO CONTRACT NUMBER 56160002479 CONTRACT NO.
U.S.DEPARTMENT OF ENERGY WEATHERIZ;ATION ASSISTANCE PROGRAM (CFDA#81.042)
This Amendment to U. S. Department of Energy Weatherization Assistance Program Contract Number
56160002479 by and between the Texas Department of Housing and Community Affairs, a public and official
agency of the State of Texas ("Department"), and City of Fort Worth, a political subdivision of the State of
Texas ("Subrecipient"), hereinafter collectively referred to as "Parties", is executed on the respective dates
indicated to ratify,confirm and acknowledge the execution date of this Amendment to be November 01,2016.
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed that U. S. Department of Energy
Weatherization Assistance Program Contract Number 56160002479 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby
acknowledged,the Parties agree as follows:
SECTION 1.
Section 4.E.Department Obligations,of this Contract is hereby amended to read as follows:
"Section 4. E. Department Obligations. Notwithstanding any other provision of this Contract to the
contrary, the total of all payments and other obligations incurred by the Department under this
Contract shall not exceed the sum of$235,781.00."
SECTION 2.
The following Contract sections and exhibits are hereby amended as follows:
1. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its
entirety with the attached Exhibit A.
SECTION 3.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and
shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the
event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it
would make the Contract void by law.
SECTION 4.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 5.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original
copy, and a i ether shall constitute one agreement binding on Parties, notwithstanding that all the
Parties sb ave sign a counterpart.
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RECEIVED j OFFICIAL RECORD
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SECTION 6.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends
the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its
original signature.
SECTION 7.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of
the Contract as if it were set forth word for word therein.
SECTION 8.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 9.
This Amendment shall be effective and memorializes an effective date of November 01,2016.
WITNESS OUR HAND EFFECTIVE: November 01,2016
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: December 9,2016 3:18 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Timothy K.Irvine
Title: Its duly authorized officer or representative
Date: December 13,2016 10:47 am
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 56160002479; AMENDMENT NO. 1
FY 2016 U. S. DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE
PROGRAM
APPROVED AS TO FORM AND LEGALITY:
i
Paige Mebane
Assistant City Attorney
F ORT
onald R Gonzales, & t. City Secretary
M&C C-27611
Dated: January 26, 2016
CITY OF FORT WORTH
By: Fernando Costa(signed electronically-see attached contract)�
Title: Assistant City manager
Date: December 9, 2016
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: December 13, 2016
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
Ja s Arms
Housing Program Supervisor
Title OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO.I TO CONTRACT NUMBER 56160002479
U.S.DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM (CFDA#81.042)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$212,756.00 DOE WAP FUNDS CURRENTLY AVAILABLE
$23,025.00 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE
S 212,756.00 TOTAL ANTICIPATED DOE WAP FUNDS
$23,025.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the
current Contract Term.Unexpended fund balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
CATEGORIES FUNDS
2 Administration $23,578.00
3 Liability/Pollution Occurrence Insurance $5,900.00
Fiscal Audit $800.00
Materials/Program Support/Labor $145,982.00
4 Health and Safety $36,496.00
SUB-TOTAL $212,756.00
S Training and Technical Assistance $23,025.00
TOTAL S 235,781.00
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any amendment needed to a budget category before
TDHCA will make any amendments. The only categories that can be reduced are the Administration,
Insurance, Fiscal Audit, Training and Technical Assistance and/or the Health and Safety categories.
Subrecipients are limited to two (2) requested budget amendments during the current Contract Term. Only
those written request(s) from the subrecipients received at least forty-five (45) days prior to the end of the
Contract Term will be reviewed. TDHCA may decline to review written requests received during the final
forty-five(45)days of the Contract Term.
Page 3 of 4
2 Denotes maximum dollar amount permitted for administration based on 10.00% of the total allowable
expenditures excluding travel for training.
3 Denotes maximum $2,000 for liability insurance and the remaining balance for pollution occurrence
insurance.
4 Denotes the maximum allowed for Health and Safety expenditures.
5 Department approved training / travel only. The Department must pre-approve any training and travel
expenses.
PERFORMANCE
Subrecipient's service area consists of the following Texas counties:
TARRANT
Work orders must be submitted to weatherization contractors no later than June 30, 2017 for any weatherization
activities to be completed under this Contract. All weatherization activities including final inspection must be
completed no later than July 30,2017.
Subrecipient may incur costs associated with the closeout of this Contract. These activities include but are not
limited to: payment of invoices, and quality assurance activities for a period no to exceed 45 days from the end
of the Contract Term defined in Section 2 of this Contract.
These costs shall be reported on the final report described in Section 10 of this Contract.
Subrecipient shall provide weatherization program services sufficient to expend the Contract funds during the
Contract Term. WAP costs per unit (materials, labor, and program support), excluding health and safety
expenses, shall not exceed $7,105.00 total cost per unit without prior written approval from the Department. The
cumulative total cost per unit (materials, labor, and program support), shall not exceed the maximum allowable
by end of the Contract Term.
The Indirect Cost Rate is a maximum 0.00%of modified total of direct costs.
Page 4 of 4
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTH
COUNCIL ACTION: Approved on 1/26/2016 - Ordinance No. 22073-01-2016
DATE: 1/26/2016 REFERENCE NO.: C-27611 LOG NAME: 19NS TDHCA-
DOE 2016
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of a Grant from the Texas Department of Housing and Community
Affairs for the 2016 U.S. Department of Energy Weatherization Assistance Program in an
Amount Up to $500,000.00, Authorize Related Contracts and Adopt Appropriation
Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of U.S. Department of Energy Weatherization Assistance Program grant
funds from the Texas Department of Housing and Community Affairs for the 2016 Weatherization
Assistance Program in an amount up to $500,000.00;
2. Authorize the execution of related contracts, including any amendments, extensions and renewals,
in accordance with City policies and regulations, with the Texas Department of Housing and
Community Affairs for the grant funds for the program year beginning on January 1, 2016 and ending
on December 31, 2016; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of$500,000.00, subject to receipt of the grant.
DISCUSSION:
The City has operated the Weatherization Assistance Program (WAP) with grant funds from the
Texas Department of Housing and Community Affairs (TDHCA) since 1982. This funding is in
addition to the Low Income Housing Energy Assistance Program funds provided by TDHCA, which
funds approximately $2,000,000.00 on an annual basis. The program provides weatherization
services for low-income residents in Tarrant County. Weatherization measures include attic
insulation, weather stripping, caulking, repair and/or replacement of windows and doors and other
minor repairs. Administrative costs are restricted to 10 percent based on the total allowable
expenditures for the WAP.
The City has weatherized approximately 32 houses with funding from this grant between January and
October 2015 and will target completing 40 houses in 2016. Overall, the WAP has completed 217
units during this same period in Fort Worth and Tarrant County.
This program services ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher education:
Texas Department of Housing and Community Affairs.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that, upon approval of the above
recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO _
1�1
Department Account Project Program Activity Budget Reference# Amount
ID I I_ ID I I Year (Chartfiel12
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21827&councildate=1/26/2016 12/27/2016
M&C Review Page 2 of 2
21001 0190444 4310011 XXX)OCX _ 981999 I $500,000.00
21001 0190444 SXXXXXX � XXXXXX 9819XX $500,000.00
FROM_
Fund LD7,artment Account Project Program Activity Budget Reference# Amount
ID ID I Year I (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
19NS TDHCA-DOE2016 Grant AO.docx
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21827&councildate=1/26/2016 12/27/2016