HomeMy WebLinkAboutContract 46820-R2 34561
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'� CITY SECRETARY CONTRACT NO.46820
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This Amendment is made between the City of Fort Worth ("City") and Deaf Link, Inc.
("Consultant").
WHEREAS, City and Consultant entered into an Agreement identified as Fort Worth
City Secretary Contract("CSC")No. 46820 with an Effective Date of April 6, 2015;
WHEREAS, City and Consultant extended the Agreement through the execution of CSC
No. 46820-R1, for a Renewal Term commencing on April 6, 2016, and expiring on April 6,
2017;
WHEREAS, the Agreement did not include additional renewal terms; however, the City
and Consultant desire to amend the Agreement to add two additional Renewal Terms; and
WHEREAS, it is also the collective desire of both City and Consultant to amend the
Agreement to add the additional services of adding Spanish language alerts as outlined in the
attached Exhibit A;
NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized
representatives, enter into the following agreement effective February 15, 2017:
1. Fort Worth CSC No. 46820, as renewed and amended through CSC No. 46820-R1,
is hereby amended by modifying Section 2 of the Agreement, as modified through
CSC No. 46820-R1, to add two additional Renewal Terms to the Agreement. Such
Renewal Terms shall be from April 6, 2017, through April 5, 2018, and April 6,
2018,through April 5,2019, and may be exercised at the City's option.
2. Fort Worth CSC No. 46820, as renewed and amended through CSC No. 46820-R1,
is hereby amended to add the Spanish language alerts services as outlined in the
attached Exhibit A, which is incorporated herein as if copied in full, for a period
from February 15, 2017, through April 5, 2017, at the prorated amount of
$8,198.00.
3. The Agreement is hereby renewed for an additional Renewal Term effective from
April 6, 2017, through April 5, 2018, to provide continued services for Accessible
Hazard Alert System AHAS and the additional Spanish language alerts as outlined
in the attached Exhibit A, at the annual rate of$63,194.00.
Amendment and Renewal of CSC No.46820 Execution Copy 1/20/17 EFT-WORT:HITX]
4. Section 3 of the Agreement is hereby modified to increase the not to exceed
amount from $44,944.00 to $65,000.00 annually.
5. All other terms, provisions, conditions, covenants and recitals of said Agreement
not expressly amended herein shall remain in full force and effect.
AGREED AND ACCEPTED:
CITY OF FORT WORTH: DEAF LINK INC.:
By: V040 By:
Valerie Washington Dan Heller
Assistant City Manager President
Date:If 1010- Date: / 0?0 ,Ull
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reportin requirements.
L"4v
Betty Santos
Administrative Assistant
APPROVED AS TO FORM AND LEGALITY:
By:
_ — A,—,//
Jessica Sangs ng
Assistant Ci ttorney II
FORM 1295: N/A
ATTEST•
. U. .O
By: * `•
Mary J. ayse OFFICIAL RECORD
City Seeretary ..............
AS'. CITY SECRETARY
M&C: N/A FT.WORTH,TX
Amendment and Renewal of CSC No.46820 Execution Copy 1/20/17
2 of 2
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Name of Employee
xi
Title
Exhibit A
a& Exhibit A
DEAF LINK
Accessible Hazard Alert System (AHASTM)
Program quote for City of Fort Worth
AHAS Spanish language alerts
Quote date: 1-18-2017
Proposal#1
Deaf Link will add AHAS Spanish language alerts to the existing Accessible Hazard Alert System(AHASTM)
program for the City of Fort Worth. Emergency alerts will be sent in Spanish voice and text. The performance
period is for February 15"2017 through April 5th,2017 and will coincide with the current ASL based
AHASTM program which runs from April 6st 2016 thru April 5"2017.
Scope of work:AHAS Spanish language alert program includes the following elements.
1. Deaf Link will create alerts in Spanish voice (audio file) and text based translations at the direction of
the Fort Worth Office of EmergencManagement.Deaf Link will independently monitor the National
Weather Service for Fort Worth and send Spanish language translations to subscribers registered in the
AHASTM Spanish program database.
FWRTWORT11, HAS'
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ALERTA DE E;N11
Example—AHAS Spanish alert
2. Deaf Link will provide 24/7 capability to send AHASTM Spanish alerts in response to all Emergency
Alert System(EAS) event codes for Warnings,Watches,and Emergencies, Civil Emergency
Messages (CEM),Terrorism events,Amber Alerts, and National Weather Service(NWS)watches and
warnings.
3. Deaf Link will modify the FTW AHASTM subscriber registration page and include a selection for
Spanish language alerts.
4. AHASTM Spanish alerts will be sent in email and SMS formats. SMS messages will have the alert title
with associated URL link embedded in the text. This service is free to the subscriber other than any
carrier costs associated with their broadband(phone or internet) service provider. AHAS alerts are
receivable on all cell phones,web enabled computers,tablets,and refresh braille readers.
� ` B B• • O B • 0
Pro' lain - PerforSet-u and service cost
AHAS'Spanish language alerts Feburary 15th 2017 thru April 5th 2017 Prorated$8,194
Page I 1
Proposal#2:
Deaf Link offers to provide the Accessible Hazard Alert System(AHASTM)program including AHASTM
Spanish alerts for the period April 65Y 2017 thru April 5`h 2018.
Scope of Work:
1. Deaf Link will provide 24/7 capability to send alerts in response to all Emergency Alert System(EAS)
event codes for Warnings, Watches, and Emergencies,Civil Emergency Messages (CEM), Terrorism
events,Amber Alerts, and National Weather Service(NWS)watches and warnings. Deaf Link will
independently monitor the National Weather Service for Fort Worth.
2. Deaf Link AHASTM will send accessible web based alerts in American Sign Language (ASL)video,
with English Voice,and Text(maximum length 2 minutes - 150 words).
Note:ASL video alerts are created in Broadcast quality formats for possible use by local TV stations.
3. AHASTM Spanish alerts will be created in voice(audio file)and text translations and sent to
subscribers.
4. AHASTM alerts include Short Message Service (SMS) capability for delivery of text based alerts to
cell phones,web, or other mobile communication systems.Alert messages will have alert title with
associated video link embedded in the text.
5. Deaf Link will host the FTW AHASTM website providing Fort Worth with a web location where
accessible information about AHAS,Active Alerts, FAQ's and Preparedness videos in ASL,English
voice/text can be viewed by the community.
6. Community outreach: Deaf Link can work with the City of Fort Worth in hosting community
meetings to encourage personal preparedness and enrollment in the AHAS program.Meeting locations
are determined and paid for by the City,broadband access for demonstrating AHAS is recommended.
Meetings are a scheduled maximum of 2 hours in length. Deaf Link will charge$1500 per meeting
which includes travel and provision of ASL interpreters.
7. The ShelterLinkTM program provides video based American Sign Language interpreting over the
internet as well as Phone based interpreting(130 Spoken Languages)to support interpreting needs at
Shelters. Costs for Shelterl-ink services are only incurred when FTW OEM requests activation of the
program from Deaf Link. Costs: $100 Network/Set-up fee per client device, $500 p/day ASL
interpreting, $2.30 p/minute phone based interpreting, all services available 24/7.
„F Pro mixt Perfbrmance.period= Cost°per' ear
Accessible Hazard Alert System AHASTM" April 6th 2017 through April 5th 2018 $44,944
AHASTM Spanish language alerts April 6th 2017 through April 5th 2018 $18,250
TOTAL AHASTM PROGRAM COST $63,194
Note:Deaf Link is sole source for the Accessible Hazard Alert System AHASTM program and the associated AHASTM Spanish
language alert program.
Contact information:
Dan Heller 210-590-7446(cell 210-896-2246) danhellerPdeaflink.com
Deaf Link Inc. PO Box 701826 San Antonio,TX 78270
Deaf Link Inc. 14400 Northbrook Dr.suite 200 San Antonio,TX 78232(Corp office)
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