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Home My WebLink AboutContract 47474-R1 CSC No.47474 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE clnr sEcRETaiy I r � CONTRACT NO. NRP Group,Inc. 9131 E. 37"St.N. Wichita,KS 67226 Re: NOTICE OF CONTRACT RENEWAL Odor Control Services Contract No.CSC No.47474 Renewal Term No. 1:January 26,2017 to January 25,2018 The above referenced Contract will expire on January 25,2017.Pursuant to the Contract,contract renewals are at the sole option of the City.This letter is to inform you that the City is exercising its right to renew CSC No.47474 for an additional one year period,which will begin immediately upon the expiration of the current term and will end on January 25,2018 or expenditure of funding,whichever occurs first.All other terms and conditions of CSC No.47474 remain unchanged.Please return this signed acknowledgement letter, along with a copy of your current insurance certificate,to the address set forth below, acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasine to insure that your company information is correct and up-to- date. If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below. Sincerely yours, Jane Rogers, Sr.Buyer FMS,Purchasing Division 817-392-8385 -Direct 817-392-8440-Fax I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47474 for a one year period ending on January 25,2018 or expenditure of funding,whichever occurs first. By: a.A-9-in1 "e ,) % 1 P 19"11- cy+ Date: Xand Title ge CITY OF FORT WORTH: 761 "-� /? R77Jesus J. Chapa,Assistant City Manager ry .Kayser,City Secretary Date: S 6 M&C No. P-11830 RE *` 1 r Systems Superintendent Water Department OFFICIAL RECO 7E7CP�' CITY SECRETARY FT.WORTH,TX CSCO No. 47474 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE NRP Group,Inc. 9131 E. 37h St.N. Wichita,KS 67226 Re: NOTICE OF CONTRACT RENEWAL Odor Control Services Contract No. CSC No. 47474 Renewal Term No. 1: January 26, 2017 to January 25,2018 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Name of Employee a � Title OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FOR » COUNCIL ACTION: Approved on 1/26/2016 DATE: 1/26/2016 REFERENCE NO.: P-11830 LOG NAME: 13P16-0006 ODOR CONTROL MJR CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of Contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the Amount Up to $3,960,000.00 for the Initial Term for Odor Control Services for the Water Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the amount up to $3,960,000.00 for the initial term for odor control services for the Water Department. DISCUSSION: The Water Department will use these contracts to provide odor control products and services in Field Operations wastewater collection systems and the Village Creek Reclamation Facility (Village Creek Wastewater Treatment Plant) on an as needed basis. RFP ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star- Telegram every Wednesday from October 21, 2015 through November 18, 2015. The evaluation factors consisted of customer service, product quality and performance, monitoring systems or data availability and proposed contract price. Sixteen vendors were solicited from the purchasing vendor database system; seven responses were received. The proposals were reviewed by an evaluation committee consisting of staff from the Water Department Field Operations and Village Creek Wastewater Treatment Plant. The proposals from D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, were determined to present the best value to the City. PRICE ANALYSIS - Prices under these contracts present an overall 1.24 percent increase than previously awarded on November 15, 2011 (M&C P-11325). No guarantee was made that a specific amount of goods and services would be purchased. However, Water Department may spend up to $3,960,000.00 with the contractors during the initial term of this Agreement. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount of up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS - Upon City Council's approval, the contracts will begin upon complete execution and expire on January 25, 2017. RENEWAL OPTIONS -These contracts may be renewed for up to four successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21815&councildate=1/26/2016 2/8/2017 M&C Review Page 2 of 2 M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office, in accordance with the BIDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $3,960,000.00. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Water Department and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM FundD]— epartment Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jane Rogers (8385) Jack Dale (8357) ATTACHMENTS Form 1295 (13P16-0006).pdf http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21815&councildate=1/26/2016 2/8/2017