HomeMy WebLinkAboutContract 46943-R1 o"CAW L11(I Ct tj I
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
2/08/2017
AC PRINTING LLC.
3400-1 S RAIDER DR
EULESS,TX 76040
Re: NOTICE OF CONTRACT RENEWAL
PRINT SERVICES AGREEMENT
Contract No. CSC No.46943 (the"Contract')
Renewal Term No. 1: February 3,2017 to February 4,2018
The above referenced Contract was expired on February 4,2017.Pursuant to the Contract,contract renewals are at the sole
option of the City.This letter is to inform you that the City is exercising its right to renew CSC No.46943 for an additional
one year period,which will begin immediately upon the expiration of the current term and will end of February 4,2018.All
other terms and conditions of CSC No. 46943 remain unchanged. Please return three original copies of this signed
acknowledgement letter,along with a copy of your current insurance certificate, and a current year completed and
signed IRS W-9 Form to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.goy/purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
May Ma, Contract Compliance Specialist
FMS,Purchasing Division
817-392-2058 -Direct
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.46943 for a one year period ending on February
4,2018. p /
By: Ci\ ) �� yr��O� Date: /c� l
Printed Name and Title
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Signature
CITY OF FORT WORTH: ATT
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Sus A ms,Assistant City Manager M ry 1.K e i ec tQDY
Date: I I I 1 M&C No. C-27402 * `
OFFICIAL in Lt;Uktj
CITY SECRETARY
FT.WORTH,TX I
CSC No.
NOTICE OF CONTRACT RENEWAL
PRINT SERVICES AGREEMENT
Contract No. CSC No. 46943 (the"Contract")
Renewal Term No. 1: February 5, 2017 to February 4, 2018
RECOMMENDED:
By:
Aaron Bovos, Director of Financial Management Services
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Jack Dale,Purchasing Manager
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTIVoRTH
COUNCIL ACTION: Approved on 8/4/2015
DATE: 8/4/2015 REFERENCE NO.: **C-27402 LOG NAME: 13P15-0178 PRINTING
SERVICES DB
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Contracts with J-Peam, L.L.C. d/b/a John Sons Press, AC Printing,
LLC, and Stone Shield Investments, LLC, for Printing and Related Services in a Combined
Amount Up to $900,000.00 for the Initial Term (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of contracts with J-Peam, L.L.C. d/b/a
John Sons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related
services in a combined amount up to $900,000.00 for the initial term.
DISCUSSION:
The City of Fort Worth (City) will use these contracts to purchase printing and related
services. Printing services are used by various City departments in connection with a variety of
communication projects. Goods and services to be ordered under these contracts include stationery,
envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The
City also will use these contracts for color printing involving various sizes, weights, media and image
types, as well as binding and finishing services, including foam core mounting and laminating. The
City's Reprographics Division closed July 15, 2015.
RFP ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star-
Telegram every Wednesday from April 15, 2015 through May 7, 2015 with detailed specifications for
printing and related services. The evaluation factors included ability to comply with RFP
requirements, relevant experience and qualifications of the company, relevant experience and
qualifications of proposed service personnel, record of satisfactory performance and price
proposal. Eighty-seven vendors were solicited from the purchasing vendor database system; seven
responses were received. The proposals were reviewed by an evaluation committee consisting of
staff from Reprographics, Water, City Manager, Code Compliance and Emergency Management
Departments. The proposals from J-Peam, L.L.C. d/b/a John Sons Press, AC Printing, LLC, and
Stone Shield Investments, LLC, were determined to present the best value to the City.
PRICE ANALYSIS - Prices under these contracts are comparable to prices in City Secretary Contract
(CSC) No. 42864 (M&C P-11347) awarded in January 2012. The services provided under these
contracts will replace the services provided by the Reprographics Division. No guarantee was made
that a specific amount of services would be purchased. However, City departments may spend up to
$300,000.00 with each contractor during the initial term of these Agreements.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager in the amount of up to $50,000.00 for each of these three contracts and does not
require specific City Council approval as long as sufficient funds have been appropriated.
CONTRACT TERMS - Upon City Council's approval, the contracts will begin on execution and expire
on February 4, 2017 to coincide with the term of existing print services contract.
M&C Review Page 2 of 2
RENEWAL OPTIONS -These contracts may be renewed for up to two successive one-year periods
in accordance with the terms of these contracts. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE office. In accordance with the BDE ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budgets, as appropriated, of the participating departments and that prior to an expenditure being
made, the participating Department has the responsibility to validate the availability of funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact: Doris Brent (2058)
ATTACHMENTS