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HomeMy WebLinkAboutContract 46956-R1 CSC No. � p CITY OF FORT WORTH CITY SECRETARYCONTRACT N0, CONTRACT RENEWAL NOTICE 2/08/2017 STONE SHIELD INVESTMENTS, LLC D/B/A DIGITAL PRESS 1 120 W FULLER AVE FORT WORTH, TX 76115 Re: NOTICE OF CONTRACT RENEWAL PRINT SERVICES AGREEMENT Contract No. CSC No. 46956 (the"Contract") Renewal Term No. 1: February 5,2017 to February 4, 2018 The above referenced Contract was expired on February 4, 2017. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 46956 for an additional one year period,which will begin immediately upon the expiration of the current term and will end of February 4,2018. All other terms and conditions of CSC No. 46956 remain unchanged. Please return three original copies of this signed acknowledgement letter, along with a copy of your current insurance certificate, and a current year completed and signed IRS W-9 Form to the address set forth below,acknowledging receipt of the Notice of Contract Renewal. Please log onto BuySpeed Online at litti2:Hfortworthtexas.gov/12urchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely yours, May Ma, Contract Compliance Specialist FMS, Purchasing Division 817-392-2058 - Direct 817-392-8440 -Fax I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.46956 for a one year period ending on February 4, 2018.. By: Anr- /r/✓�� 1� � �J/y �t� Date: Printed Name and Title —M -t -M OF Fq)j�, Si nA to Ve I ,� 0 CITY OF FORT WORTH: ATT Susan Ala ' , Assistant City Manager Mary J, r, Secre .� AS Date: a i S—(2M / OFFICIAL RECORD M&C No. C-27402 CITY SECRETARY FL WORTH,TX CSC No. NOTICE OF CONTRACT RENEWAL PRINT SERVICES AGREEMENT Contract No. CSC No. 46956 (the"Contract") Renewal Term No. 1: February 5, 2017 to February 4, 2018 RECOMMENDED: By: Aaron Bovos, irector of Financial Management Services Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. rJaa Dale, Purchasing Manager M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTH COUNCIL ACTION: Approved on 8/4/2015 DATE: 8/4/2015 REFERENCE NO.: **C-27402 LOG NAME: 13P15-0178 PRINTING SERVICES DB CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Contracts with J-Pearn, L.L.C. d/b/a John Sons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for Printing and Related Services in a Combined Amount Up to $900,000.00 for the Initial Term (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of contracts with J-Pearn, L.L.C. d/b/a John Sons Press, AC Printing, LLC, and Stone Shield Investments, LLC, for printing and related services in a combined amount up to $900,000.00 for the initial term. DISCUSSION: The City of Fort Worth (City) will use these contracts to purchase printing and related services. Printing services are used by various City departments in connection with a variety of communication projects. Goods and services to be ordered under these contracts include stationery, envelopes, forms, annual reports, brochures, newsletters, maps, booklets and business cards. The City also will use these contracts for color printing involving various sizes, weights, media and image types, as well as binding and finishing services, including foam core mounting and laminating. The City's Reprographics Division closed July 15, 2015. RFP ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star- Telegram every Wednesday from April 15, 2015 through May 7, 2015 with detailed specifications for printing and related services. The evaluation factors included ability to comply with RFP requirements, relevant experience and qualifications of the company, relevant experience and qualifications of proposed service personnel, record of satisfactory performance and price proposal. Eighty-seven vendors were solicited from the purchasing vendor database system; seven responses were received. The proposals were reviewed by an evaluation committee consisting of staff from Reprographics, Water, City Manager, Code Compliance and Emergency Management Departments. The proposals from J-Pearn, L.L.C. d/b/a John Sons Press, AC Printing, LLC, and Stone Shield Investments, LLC, were determined to present the best value to the City. PRICE ANALYSIS - Prices under these contracts are comparable to prices in City Secretary Contract (CSC) No. 42864 (M&C P-11347) awarded in January 2012. The services provided under these contracts will replace the services provided by the Reprographics Division. No guarantee was made that a specific amount of services would be purchased. However, City departments may spend up to $300,000.00 with each contractor during the initial term of these Agreements. ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by the City Manager in the amount of up to $50,000.00 for each of these three contracts and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS - Upon City Council's approval, the contracts will begin on execution and expire on February 4, 2017 to coincide with the term of existing print services contract. M&C Review Page 2 of 2 RENEWAL OPTIONS -These contracts may be renewed for up to two successive one-year periods in accordance with the terms of these contracts. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office. In accordance with the BDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. TO Fund/Account/Centers FROM Fund/Account/Centers Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Doris Brent (2058) ATTACHMENTS