The URL can be used to link to this page

Home My WebLink AboutContract 46343-CO9 FORT WORTH.. CONTRACT NO. City Of Fort Worth Change Order Request Facility and Project Terminal Building Renovation Meacham International Airport City Sec No. 46343 Description: Funding(FID)53902-0550435-5740010-C01527-C08180 City Proj.No. C01527 No.(s) Contractord Imperial Construction Change order#F--9--] Date: 2/1/2017 City Project Mgr.Alfonso Meza CityInspector: IMikeMilam Phone Number:817-392-8274 Phone Number: 817-392-2297 Contract Time (CD) Original Contract Amount-------------------------------------------- ------- $15,872,750.00 407 Extras to Date--------------------------------------------------------- – — — -- $2,175,093.00 201 Credits to Date------------–-----------– ------------------------ — –— $0.00 0 Pending Change Orders(in M&C Process)-------------------------------------------- $0.00 0 Contract Cost to Date----------------------------------------------------------------- $18,047,843.00 608 Amount of Proposed Change Order-------------------------- — $1,200,000.00 191 Revised Contract Amount---------------------------------------- --------------------- $19,247,843.00 799 Original Funds Available for Change Orders--------------------------------------------- $0.00 Remaining Funds Available for this CO-- ------------------------ $0.00 Additional Funding(if necessary)- -------------------------- $0.00 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 21.3 % MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $19,840,937.50 JUSTIFICATION(REASONS)FOR CHANGE ORDER Authorize a change in scope to increase the construction contract by$1,200,000.00 to complete the finish out of the customs suite.Authorize Change Order No.9 for an increase in the cost of the Customs Office finish-out construction.The previous estimate of$500,000.00 was appropriated through Change Order No.2 to City Secretary Contract No.46343.The increase in funding required to complete the finish-out is due to an outdated cost estimate(completed nearly two years ago).The original estimate was based on scaling back the cost of a stand- alone facility and with very general Customs and Border Patrol requirements.In the almost two years since the estimate was made the cost of materials and labor have increased and full specifications/requirements for a Customs facility have been incorporated;with the final cost estimate considerably greater than the original.The Customs facility will serve all airport tenants and increase business opportunities for the City of Fort Worth.The total amount of change orders 1-9 results in an increase of the original contract amount by 21.3%.An additional 120 days added to the contract are for customs finish out and the remaining 71 days are for additional work authorized by the city through PC's due to code requirements that were not on the plans and unforseens during construction of the base building. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incindental to the above Change Order. Contractor's Company Name Contractor Name Contractor ignature Date Imperial Construction PMD Ins ct Date ro' c nager Date Z•6%0 a 5 k620 1 PMD S erintendent Date AAhit ral Services M ager Date .2 2' t�• t ject Architect Date toriproperty Manage nt D artmeht Date ( ' Assistant City Att ney Date' Assistant City Manager Dante Z zo R ORT.�?i mber C-28097 M&C Date Approved 1/31/2017 EOFFICIAL _ AdmftdU ' * FORTWORTH. H`�1� ROMCE CORRESPONDENCE City of Fort Worth Property Management/Architectural Services February 15, 2017 FROM: BRIAN GLASS, ARCHITECTURAL SERVICES MANAGER PROJECT: TERMINAL BUILDING RENOVATION AT MEACHAM INTERNATIONAL AIRPORT - C01527 IMPERIAL CONSTRUCTION SUBJECT: CHANGE ORDER #9 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. &.OvX4 /�. &&-,' Brian R. Glass, AIA Architectural Services Manager PROPERTY MANAGEMENT DEPARTMENT FACILITIES DIVISION/ARCHITECTURAL SERVICES THE CITY OF FORT WORTH*401 WEST 13TH STREET*FORT WORTH,TEXAS 76102 (817)392-2586*FAX(817)392-8488 OftidaI site of the City of FortVloith,Texas CITY COUNCILAGENDA FORT 11 DATE: 1/31/2017 REFERENCE C-28097 LOG NAME: 55FTW ADMIN BLDG FUNDING 3 - NO.: CUSTOMS CODE: C TYPE: NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of Change Order No. 9 to City Secretary Contract No. 46343 with Imperial Construction, Inc., to Increase Funding for the Meacham Administration Building Renovation Project to Include Finish-out Construction for the Customs Facility, Authorize Use of Revenue Derived from Mineral Leases on Airport Property in an Amount Up to $1,200,000.00 to Fund Costs Associated With this Project at Fort Worth Meacham International Airport for a Revised Total Project Amount of$22,637,882.00 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the use of unappropriated revenue derived from mineral leases on City-owned airports in the amount of$1,200,000.00 to fund project costs associated with the Meacham Administration Building Renovation Project at Fort Worth Meacham International Airport; 2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Airports Gas Lease Capital Project Fund in the amount of$1,200,000.00 from available funds; and 3. Authorize execution of Change Order No. 9 to City Secretary Contract No. 46343 with Imperial Construction, Inc., to increase the contract in an amount up to $1,200,000.00 for completion of the U.S. Customs and Border Patrol Office finish-out. DISCUSSION: The Customs facility will serve all tenants and users of Meacham Airport, increasing business opportunities for the City of Fort Worth and grow Meacham Airport's ability to meet its customer's needs. This facility is being requested by such airport tenants as Texas Jet, American Aero, Richardson Aviation, XTO Energy and Bell Textron. Many businesses and transient aircraft divert aircraft to other regional airports to clear customs, prior to their final destination at Meacham Airport, due to lack of customs availability at Meacham Airport. In addition to the loss of fuel flowage revenue, many businesses have stated that having a Customs facility is the determining factor in relocating to Meacham Airport, resulting in a further loss of aircraft operations, land revenue and hangar revenue. On November 17, 2015, Mayor and Council Communication (M&C C-27536), the City Council authorized $500,000.00 for project costs associated with the construction of a new U.S. Customs facility. These funds covered the cost of providing a "shell" space for a customs facility, not full finish-out. Funds approved in this M& C also covered the modification of tenant space to realize a more efficient layout, additional finish-out construction to meet an increased demand for tenant suites that were added to the project after the construction bid, as well as to increase the Owner' s General Contingency Allowance (Allowance) in the contract with Imperial Construction, Inc. (Imperial Construction). At that time, funds were programmed into the Aviation Capital Improvement Plan (CIP) to provide for full customs finish-out in the 2017 fiscal year at $1,200,000.00. M&C-27536, approved in November of 2015, also provided for the ballistic exterior wall of the suite dividing it from the other Meacham Administration Building tenants. This portion of the Custom's Facility could not be delayed. The Aviation Department is now recommending approval of Change Order No. 9 for the Customs Office finish-out construction at a cost of$1,200,000.00. This funding is required for the Customs suite to complete the space including all requirements identified by the Customs and Border Patrol during their review and approval of final design plans. The scope of the total finish-out includes bullet proof wall's with a reinforced steel mesh lining around the entire exterior and interior of the suite, blast proof glass, specialized IT infrastructure including cabling, networking and computers, security systems including cameras and access control, two detention cells, interrogation room, closed circuit air conditioning and electrical. The $1,200,000.00 being appropriated by this M&C for customs finish-out is on the Aviation Department's CIP for Fiscal Year 2017. By executing Change Order No. 9 to City Secretary Contract No. 46343 with Imperial Construction, the $1,200,000.00 will be used to cover the cost of the Customs Office finish-out and bring the Project total to $22,637,882.00. Eight change orders have been executed to-date and are summarized in the table below. NET AMOUNT DATE CONTRACT DESCRIPTION AMOUNT Reconstruction INITIAL of Meacham CONTRACT $15,872,750.00 9-Dec-14 $ - Airport Terminal Building Revise glazing C01 $ 0.00.00 29-Apr-15 $15,872,750.00 spec for all glass Increase CO2 $ 1,800,000.00 17-Nov-15 $17,672,750.00 contingency allowance �______ -__- Increase CO3 $ 99,988.00 19-Nov-15 $17,772,738.00 contingency lallowance _____- _._____ ..__..__.. Additional fencing, C04 $ 94,347.00 12-Jul-16 $17,869,085.00 pavement removal, utility work, flooring design C05 $ 50,503.00 14-Jul-16 ($17,917,588.00 Drainage improvements C06 $ 24,168.00 30-Aug-16 $17,941,756.00 Roofing I work/drains Fill, flooring,�- entrance C07 $ 69,973.00 12-Sep-16 $18,011,729.00 signage, fire sprinkler, fencing Signage - 008 $ 36,114.00 26-Sep-16 $18,047,843.00 interior/exterior and associated installation Administration Building construction began on March 2, 2015, and was completed December 30, 2016. It is anticipated that the Customs finish-out will begin spring of 2017 and be completed by summer 2017. Subject to approval of this M&C, appropriations for this project will consist of the following: Design $ 1,920,186 50 ((Design Administration $ 80,345 00 Design Total $ 2,00 0,531.50 f (Construction (Including General Contingency Allowance) $18,872,750.00 Materials Testing, Utilities, ITS, FF&E, Art, Contingency $ 1,764,600 50 Construction Total $20,637,350 50 PROJECT TOTAL $22,637,882.00 F This Project is funded from the Airports Gas Lease Project Fund. The Customs Office finish-out is included in the Aviation Department Capital Improvement Plan for Fiscal Year 2017. Below is the total cost of ownership for the Administration Building at Fort Worth Meacham International Airport: Design and Construction $22,637,882.00 _------__ __.__.__._.._-___- $13,236,750.00 Maintenance Reserves j $ 7,936,125.00 (System Upgrades $ 6,348,900 00 Total Cost of Ownership $50,159,657.00 M/WBE OFFICE — Imperial Construction, Inc., is in compliance with the City's BDE Ordinance by committing to an additional 10 percent MBE participation on this Change Order No. 9. This project is located in COUNCIL DISTRICT 2 at Fort Worth Meacham International Airport but will serve Fort Worth residents of ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Airports Gas Lease Capital Project Fund. The Airports Gas Lease Capital Project Fund has unappropriated receipts in the amount of$6,064,143.23. After appropriations for this Project, remaining unappropriated receipts will be $4,864,143.23 in the current capital budget, as appropriated, of the Airports Gas Lease Capital Project Fund and that prior to an expense being incurred, the Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID ( Year I (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID__. _ L. Year Chartfield 2 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Bill Welstead (5402) Additional Information Contact: Julie Hostak (5407) ATTACHMENTS 55FTW ADMIN BLDG FUNDING 3 -CUSTOMS.docx ADMIN BLDG MAP2.pdf Form 1295 C09.pdf - - C CERTIFICATE OF INTERESTED PARTIES FORM 1295 loll Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-149107 Imperial Construction, Inc. WEATHERFORD,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/27/2016 being filed. City of Fort Worth Date Ackn wledged: () 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract,and provide a description of the services,goods,or other property to be provided under the contract. 01527 Meacham Administration General Contracting of Administration Building Renovation Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary I 5 Check only if there is NO Interested Party. ❑ f X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. 1 HOLLY DONALDSON 7 Notary Public,State of Texas `mac My Commission Expires r March 23, 20 Signature of authorized agent of contracting business entity 1 AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said I`(' , - � n S this the 2J day of 'C C/,-x (� 20 ,to certify which,witness my hand and seal of office. Signature ofkifficer administering oath Printed name o officer administering oath Title of officer administering oath j i I Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277