HomeMy WebLinkAboutContract 31177 CITY SECRETARY
CONTRACT NO.
AMENDMENT NO. 7
STATE OF TEXAS § CITY SECRETARY CONTRACT NO. 20565
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc. (Engineer)
made and entered into City Secretary Contract No. 20565 (the Contract) which was
authorized by the City Council by M&C C-14401 on the 26th day of July, 1994; and
WHEREAS, the Contract involves engineering services for the following project:
INTEGRATED WET WEATHER WASTEWATER MANAGEMENT PROGRAM
WHEREAS, it has become necessary to execute Amendment No. 7 to said Contract
to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
1.
Article I, Section 1 of the Contract is amended to include the additional engineering
services specified in M&C C-20430, adopted by the City Council on 7th day of December,
2004, and further amplified in a proposal letter dated July 21, 2004, copies of which are
both attached hereto and incorporated herein. The cost to City for the additional services to
be performed by Engineer is $2,566,618.00.
2.
Article III of the Contract is amended to provide for an increase in the maximum
fee to be paid to Engineer for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of$18,243,933.12.
3.
Engineer acknowledges its commitment to obtain an additional 19% M/WBE
participation for this amendment. The Engineer's commitment for the Contract remains
unchanged.
4.
All other provisions of the Contract, which are not expressly amended herein, shall
remain in full force and effect.
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Freese
and Ni c h o ls, Inc. Engineers Environmental Scientists Architects
10814 Jollyville Road, Building 4,Suite 100 Austin, TX 78759 512 451-7955 512 451-7956 fax www.freese.com
July 21, 2004
Mr. Richard Talley
Regulatory/Environmental Coordinator
Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, Texas 76102
RE: Proposal for Amendment No. 7 to Contract No. 20565, Integrated Wet Weather
Wastewater Management Program
Dear Mr. Talley:
Freese and Nichols is pleased to present this proposal for continued support of the
Integrated Wet Weather Wastewater Management Program, specifically the
implementation of the Riverside Wastewater Treatment Plant (RWWTP) environmental
closure plan. We propose to furnish the services based on the following scope of
services.
Task 1. —Desi2n Services for Response Action on Soccer Fields
1. Evaluate remedial alternatives for Sector 4 of the project site. Develop opinions
of probable construction costs for feasible alternatives.
2. Prepare a preliminary design of selected remedial alternative.
3. Conduct a topographic survey of the site to gather data necessary for project
design.
4. Prepare a response action plan (RAP) describing the selected remedial alternative
in the format required by the Texas Risk Reduction Program (TRRP) and submit
to the Texas Commission on Environmental Quality (TCEQ) for approval.
5. Prepare construction plans and specifications for the selected remedial alternative.
6. Assist the City with obtaining bids from contractors.
7. Prepare a drainage plan and storm water pollution prevention plan for remedial
construction activities on the site.
8. Provide construction representation services to the City during remedial
construction activities. A total of twelve site visits will be conducted during
construction activities.
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Mr.Richard Talley
July 21,2004
Page 2 of S
9. Conduct confirmation sampling required for the site following completion of
construction activities. An allowance of$20,000 for laboratory costs is included
in this contract modification to complete this task.
10. Attend up to six meetings with the City to discuss project design requirements and
provide project updates.
11. Prepare a response action completion report (RACR) in the format required by
TRRP and submit to the TCEQ for approval.
Task 2 —Engineering Services for Removal and Disposal of Sludge From Digesters
1. Coordinate with the U.S. Environmental Protection Agency (EPA) and the TCEQ
to dispose of sludge as part of the Digester No. 9 Pilot Test.
2. Provide on-site representation during Digester No. 9 Pilot Test.
3. Prepare a Digester No. 9 Pilot Test Summary Report for submittal to TCEQ and
U.S. EPA.
4. Prepare construction plans and specifications for removal and disposal of sludge
from remaining eight digesters at the site.
5. Assist the City with obtaining bids from contractors.
6. Collect samples from sludge in each digester with the assistance of the selected
contractor. An allowance of $80,000 for laboratory is included in this contract
modification to complete this task.
7. Provide construction representation services to the City during sludge removal
and disposal activities. Freese and Nichols representatives will be onsite for a
maximum of 60 days during construction activities related to this task.
8. Collect wipe samples from concrete digester surfaces following removal of sludge
and cleaning of digesters. Samples will be analyzed for PCBs. An allowance
$97,900 for laboratory costs is included in this contract modification to complete
this task.
9. Attend up to six meetings with the City to discuss project design requirements and
provide project updates.
10. Prepare a response action completion report (RACR) in the format required by
TRRP and submit to the TCEQ for approval.
Task 3 —Revise APAR In Response to Anticipated TCEQ Comments
1. Coordinate with the U.S. EPA and the TCEQ as part of their review of the AFAR.
2. Review TCEQ/U.S. EPA comments and prepare a work plan outlining additional
investigation requirements necessary to finalize the APAR for the site.
3. Conduct additional sampling of soil, groundwater, surface water, sediments, or
other environmental media necessary to satisfy TCEQ /U.S. EPA requirements.
An allowance of$33,000 labor and $140,000 for laboratory analysis is included in
this contract modification to complete this task.
4. Prepare a revised APAR addressing TCEQ comments and incorporating results of
additional investigation efforts. FNI will submit a draft version of the report to
the City for review prior to finalizing the document.
5. Install and develop six additional monitor wells at the site.
6. Install dedicated sampling pumps in each of 21 monitor wells at the spit
Mr.Richard Talley
July 21,2004
Page 3 of S
7. Conduct quarterly groundwater sampling at all monitor wells at the site for a
period of three years.
8. Attend up to six meetings with the City to discuss project design requirements and
provide project updates.
Task 4—Lake Worth Master Plan Program Management
1. Provide program management assistance for implementation of regulatory,
structural, and operation controls intended to improve water quality in Lake
Worth and the portion of Trinity River Corridor located within the jurisdiction of
the City of Fort Worth. These activities will be conducted to support the Lake
Worth Master Plan (LWMP) that is under development (see December 14, 2002
Scope of Work developed by the City of Fort Worth and the U.S. Army Corps of
Engineers [USACE]). Program management assistance will be provided for a
period of three years. Assistance required includes:
a. Attend monthly coordination meetings with USACE and other
agencies/organizations involved in the project. (48 hours allowed for this task
per year)
b. Review draft reports, cost estimates, and other documents prepared by the
USACE, other consultants, etc. and provide comments/recommendations to
the City. Documents to be reviewed include those listed as deliverables in the
Lake Worth Master Plan Scope of Work (December 14, 2002). (200 hours
allowed for this task per year)
c. Attend monthly meetings with City staff to discuss project progress, issues,
and tasks to be completed. (48 hours allowed for this task per year)
d. Prepare and deliver quarterly status briefings to the City on progress made by
agencies and organizations participating in the project.
2. Provide other technical assistance necessary to the City to support this project.
An allowance of 500 hours per year for technical support is included in this
contract modification. Assistance may include preparation of cost estimates for
implementation of various components of the LWMP, meetings and coordination
with regulatory agencies such as TCEQ and USEPA, etc.
Task 5—Design Services for Response Action in Former Lagoon Area
1. Evaluate remedial alternatives for Sector 2 of the project site. Develop opinions
of probable construction costs for feasible alternatives.
2. Prepare a preliminary design of selected remedial alternative.
3. Conduct a topographic survey of the site to gather data necessary for project
design.
4. Prepare a response action plan (RAP) describing the selected remedial alternative
in the format required by the Texas Risk Reduction Program (TRRP) and submit
to the Texas Commission on Environmental Quality(TCEQ) for approval.
5. Prepare construction plans and specifications for the selected remedial alternative.
6. Assist the City with obtaining bids from contractors.
7. Prepare a drainage plan and storm water pollution prevention plan for remedial
construction activities on the site.
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Mr. Richard Talley
July 21,2004
.Page 4 of S
8. Provide construction representation services to the City during remedial
construction activities. A total of 30 site visits will be conducted during
construction activities.
9. Conduct confirmation sampling required for the site following completion of
construction activities. An allowance of$79,000 for laboratory costs is included
in this contract modification to complete this task.
10. Attend up to six meetings with the City to discuss project design requirements and
provide project updates.
11. Prepare a response action completion report (RACR) in the format required by
TRRP and submit to the TCEQ for approval.
Task 6 - Riverside Oxbow Development Program Management
1. Provide program management assistance related to planning and development of
the Riverside Oxbow project. This project requires coordination between the
City, the USACE, and other government agencies. Program management
assistance will be provided for a period of three years. Assistance is anticipated
to focus on planning for a variety of issues including utility line relocation, flood
plain management and drainage issues, recreational opportunity issues, etc.
Examples of assistance required may include:
a. Attend monthly coordination meetings with U.S. Army Corps of Engineers
and other agencies/organizations involved in the project. (48 hours allowed
for this task per year)
b. Attend monthly meetings with City staff to discuss project progress, issues,
and tasks to be completed. (48 hours allowed for this task per year)
2. Coordinate with the USACE regarding calculation of site-specific cleanup levels
for soils, groundwater, and other media in or near the former lagoons that will be
acceptable for future land uses in the area.
3. Provide other technical assistance necessary to the City to support this project.
An allowance of 420 hours per year for technical support is included in this
contract modification. Assistance may include preparation of cost estimates for
implementation of various project tasks, meetings and coordination with
regulatory agencies such as TCEQ and USEPA, etc.
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Mr.Richard Talley
July 21,2004
Page 5 of 5
We anticipate that the work for this project will be completed in 2007. A budget for each
task is also included for your information.
.Task E! Dds d tion
Task 1 Engineering Services Related to Remedial Action at Soccer Fields $412,929
Task 2 Digester Sludge Removal and Disposal Assistance $375,657
Task 3 Revise APAR to address anticipated TCEQ comments. $543,682
Task 4 Lake Worth Master Plan Program Management Support Year 1 $150,127
Lake Worth Master Plan Program Management Support Year 2 $157,634
Lake Worth Master Plan Program Management Support Year 3 $165,515
Task 5 Engineering Services Related to Remedial Action at Former Sludge Lagoons $497,174
Task 6 Riverside Oxbow Program Management Support Year 1 $83,711
Riverside Oxbow Program Management Support Year 2 $87,897
Riverside Oxbow Program Management Support Year 3 $92,292
Total $2,566,618
Total FN Labor $1,816,772
Total FN Expenses $749,846
Total DBE Expense $523,617
Total DBE % 20.40%
DBE Tasks
Printing $51,525
Lab -Certes Environmental Labs $331,092
Drilling - Magnacore $95,000
Surveying -Brad Gorondonna &Assoc. $46,000
If you have any questions on the scope or budget, please feel free to contact me at 817-
735-7273.
Very truly yours,
Freese and Nichols, Inc.
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Barbara A. Nickerson
Vice President
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/7/2004
DATE: Tuesday, December 07, 2004
LOG NAME: 60FREESE REFERENCE NO.: **C-20430
SUBJECT:
Authorize Execution of Amendment No. 7 to the Engineering Agreement with Freese and Nichols,
Inc. for Services Related to Integrated Wet Weather Wastewater Management Program and
Cleanup of Riverside Wastewater Treatment Plant
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 7 to City
Secretary Contract No. 20565 with Freese and Nichols, Inc. for the Integrated Wet Weather Wastewater
Management Program, increasing the amount of the agreement by $2,566,618 to a total fee not to exceed
$18,243,933.12 for services rendered since 1994.
DISCUSSION:
The City Council authorized the execution of an engineering agreement on July 26, 1994 (M&C C-
14401),with Freese and Nichols, Inc. to provide engineering services to comply with a U.S. Environmental
Protection Agency administrative order, which specified an eight-year compliance schedule to correct
deficiencies in the wastewater collection system and eliminate sanitary sewer overflows. The agreement
was subsequently amended (M&C's C-15589, C-15849, C-17274, C-18223 and C-18599) to address
essential work necessary to respond to the order, extend the Small Contractor Development program and
provide wastewater master planning services.
In the late 1990's the City began studies to determine options for closure and reuse of the former Riverside
Wastewater Treatment Plant located in Gateway Park, which treated the City's sewage from approximately
1920 until the plant ceased operation in 1979. Tests indicated the presence of Polychlorinated Biphenyls
(PCBs) and heavy metals in relic structures and other portions of the site, including areas formerly used as
sludge lagoons and the soccer fields in Gateway Park. The City enrolled the Riverside Wastewater
Treatment Plant in the Texas Commission on Environmental Quality's Voluntary Cleanup Program in
2002, as a result of these findings.
The City Council authorized the execution of Amendment No. 6 On July 30, 2002 (M&C C-19180),
increasing the Freese and Nichols contract by $1,100,000 to address essential work necessary to
coordinate cleanup of the Riverside Wastewater Treatment Plant. The scope of work included assisting the
City with the enrollment of the site in the Texas Commission on Environmental Quality's Voluntary Cleanup
Program, conducting laboratory analyses of sludge, soil and water samples; developing a work plan for
evaluation and cleanup of the site; and submitting an Affected Property Assessment Report to Texas
Commission on Environmental Quality's for approval in accordance with Voluntary Cleanup Program
requirements.
Approval of Amendment No. 7 to the agreement will allow Freese and Nichols, Inc. to continue their work in
connection with evaluation and cleanup of the Riverside Wastewater Treatment Plant and to perform
services in connection with the Lake Worth Master Plan and the Riverside Oxbow project. The contract
amendment will provide for engineering services for the following phases:
LoQname: 60FREESE PauP 1 of�.
Phase I: Response action on cleanup and remediation of soccer fields in Gateway Park.
Phase II: Removal and disposal of sludge in the Riverside Wastewater Treatment Plant digesters.
Phase III: Finalization of Affected Property Assessment Report for the Riverside Wastewater Treatment
Plant and follow-up laboratory analyses.
Phase IV: Program management assistance for Lake Worth master plan for improvement of water quality
in Lake Worth and the Trinity River Corridor. Following the feasibility study, Freese & Nichols, Inc. will
assess the options available and identify the agencies to assist in the clean up effort of the Polychlorinated
Biphenyls in Lake Worth, with the ultimate goal of being able to remove the ban on consumption of Lake
Worth fish due to Polychlorinated Biphenyls contamination. Coordination will continue with the City, federal
agencies, and other local interests while the preferred alternative for Polychlorinated Biphenyls remediation
is developed and implemented.
Phase V: Response action in former sludge lagoon area at the Riverside Wastewater Treatment Plant.
Phase VI: Program management assistance for Riverside Oxbow project including planning for utility line
relocation, flood plain management and drainage issues, and recreational opportunities.
The project is located in COUNCIL DISTRICT 4.
Freese & Nichols, Inc. is in compliance with the City's M/WBE Ordinance by committing to an additional
20% M/WBE participation on this Amendment No. 7. The City's goal on this amendment is 19%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated of the
Sewer Capital Projects Funds.
TO Fund/Account/Centers FROM Fund/Account/C enters
P173 531200 070173030002 $2.566.618.00
Submitted for City Manager's Office b1 Marc Ott (8476)
Originating Department Head: S. Frank Crumb (Acting) (8207)
Additional Information Contact: S. Frank Crumb (Acting) (8207)
Lop-name: 60FREESE Page ? of