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Home My WebLink AboutContract 30878ci�v s�c��►R� c�rvT�acr n�o. STATE OF TEXAS § KNOW ALL BY THESE PRESENTS: COUNTIES OF TARRANT � AND DENTON CONTRACT FOR PROFESSIONAL SERVICES This Contract is made by the City of Fort Worth, Texas, a municipal corporation situated in Tarrant and Denton Counties, Texas, acting as administratar for the Child Mental Health Initiative Co-operative (CMHI) Agreement for the Mental Health Connection of Tarrant County (MHC) hereinafter called "City", by and through its duly authorized Assistant City Manager, Joe Paniagua, and The Bridge Youth and Family Services an agency doing business in Texas, hereinafter called "Contractor", acting herein by and through authorized 1. Scope its duly In accordance with the highest professional standards, Contractor agrees to provide the services of two Wraparound Facilitators as specified in Attachment 1— " Scope of Work", attached hereafter and incorporated into this agreement hereby. Contractor shall follow any and all standards as deemed necessary by the U.S. Department of Health and Human Services for the CMHI Agreement and as described in the Grant (the Grant) to fund the CMHI Agreement. 2. Compensation: a. The amount to be paid to Contractor for all services performed hereunder shall be $119,658. b. It is understood that this Contract contemplates the provision of full and complete contractual services for this project, including any and all necessary changes or contingencies Mental Health Contract _ � _ _AT — � _ ��'�''1; L '';:��;�� 1;ID' i CRP09.21.04v1 1 � ' ^ I� ,� -. �c�,.. . . � 1 � ;I � 16�, ,. � ��:: �, � .. I. . � f .'c li�'' i: �l I� _�L �.�' •,.,:;J G i1 � to complete the work as outlined in Section 1, "Scope of Services", for the fee described in Section 2.a. 3. Term. The term of this Contract shall commence upon date of full execution by City and Contractor and shall terminate September 29, 2005, unless terminated earlier as provided herein. City shall have the right to extend this Contract for up to three (3) consecutive one-year renewal terms, provided City and Contractor agree to extend this Contract in writing at least thirty (30) Days prior to the end of the initial term or the then current renewal term. All renewals shall have the same terms and conditions as set forth herein, unless agreed to otherwise in writing by both parties in an amendment to this Contract. 4. Termination a. City may terminate this Contract at any time for any cause by 3 0-day notice in writing to Contractor. Upon the receipt of such notice, Contractor will have 30 days to discontinue all services and work and the placing of all orders or the entering into contracts for all supplies, assistance, facilities and materials in connection with the performance of this Contract and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Contract. If the City terminates this Contract under this Section 4.a., the City shall pay Contractor for services actually performed in accordance herewith prior to such termination, less such payments as have been previously made, in accordance with a final statement submitted by Contractor documenting the performance of such work. b. In the event no funds or insufficient funds are appropriated by City or by the U.S. Department of Health and Human Services in any fiscal period for anypayments due hereunder, City Mental Health Contract CRP09.21.04v1 2 .;' i 1 J �. 1:=: l � "' . � � ! .��,IS '��I�,ir1.�:'�, .�.� # + � 1 U `a' �� '�; .�� l� '::�; l I �n •' n ��. '� � iS�,:f��l`�. G�Sj j I�� .. �%�aLJI� u ��:� will notify Contractor of such occurrence and this Contract shall terminate on the last day of the fiscal period far which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. City has informed Contractor that, concurrently with approval of this Contract, City intends to appropriate 100% of the funds specified in this Contract, so that all funds will be budgeted and appropriated prior to the commencement date of this Contract. c. Upon termination of this Contract for any reason, Contractor shall provide the City with copies of all completed or partially completed documents prepared under this Contract. 5. Indemnification. CONTRACTOR SHALL INDEMNIFY AND HOLD THE CITY AND ITS OFFICERS, AGENTS AND EMPLOYEES HARMLESS FROM ANY LOSS, DAMAGE, LIABILITY OR EXPENSE FOR DAMAGE TO PROPERTY AND INJURIES, INCLUDING DEATH, TO ANY PERSON, INCLUDING BUT NOT LIMITED TO OFFICERS, AGENTS OR EMPLOYEES OF CONTRACTOR OR SUSCONTRACTORS, WHICH MAY ARISE OUT OF ANY ACT, ERROR OR OMISSION IN THE PERFORMANCE OF CONTRACTOR'S PROFESSIONAL SERVICES. CONTRACTOR SHAI,L DEFEND AT ITS OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS BROUGHT AGAINST THE CITY, ITS OFFICERS, AGENTS AND EMPLOYEES, OR ANY OF THEM, RESULTING FROM SUCH ACT, ERROR OR OMISSION; AND SHALL PAY ALL EXPENSES AND SATISFY ALL JUDGMENTS WHICH MAY BE INCURRED BY OR RENDERED AGAINST THEM OR ANY OF TAEM IN CONNECTION THEREWITH RESULTING FROM SUCH ACT, ERROR OR OMISSION. 6. Insurance. a. Consultants shall not commence work under this Contract until it has obtained all insurance required under this section and until such insurance has been approved by the City, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City. b. Professional Liability limits should be consistent with other requirements. The Mental Health Contract c�o�.a i.oa�i 3 ;� 1 i �, �� , I ;� � ��; ;� i�� f� �^/. rn�� .�! . J � � � � � �, '�. '�� : -�, ,.�I�I �j II-�� ;:', ' , , � �:'�:i1iC'1�,.� U.�:v�S: recommended minimum should be no less than: $1,000,000 per occurrence $2,000,000 aggregate The minimum insurance requirement for this line of coverage should be sufficient enough to coverage the completed operations of the construction project. Policies are to be written on an occurrence basis or if coverage is written on a claims-made basis, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state that the coverage is claims-made and include the retroactive date. The insurance shall be maintained for the duration of the contractual agreement and for five (5) years following completion of the service provided under the contractual agreement or for the warranty period, whichever is longer. An annual certificate of insurance submitted to the City shall evidence coverage. c. General Requirements Wavier of rights of recovery (subrogation) in favor of the City of Fort Worth. The deductible or self-insured retention (SIR) affecting required insurance coverage shall be acceptable to and approved in writing by the Risk Manager of the City of Fort Worth in regards to asset value and stockholders' equity. In lieu of traditional insurance, alternative coverage maintained through insurance pools or risk retention groups, must also approved by the City's Risk Manager. The City, at its sole discretion, reserves the right to review the insurance requirements and to make reasonable adjustments to insurance coverage's and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decision or the claims history of the industry as well as of the contracting party to the City of Fort Worth. The City shall be required to provide prior notice of ninety (days). Mental Health Contract c�o�.ai.oa�i 4 , !'J�:=1 � 1 5'',��-; �:, i �I�'� ''_, `.— `,-- ! �' _.J__'�J_-•--•'`` i.�,�; 'I��'S r J�'�: '.� .a�lr U.:u�:: The City shall be entitled, upon request and without expense, to receive copies of policies and endorsements thereto and may make any reasonable requests for deletion or revision or modifications of particular policy terms, conditions, limitations, or exclusions except where policy provisions are established by law or regulations binding upon either of party or the underwriter on any such policies. d. Proof of Insurance Coverage. Contractor shall furnish the City with a certificate of insurance as proof that it has obtained for the duration of this Contract the insurance amounts required herein. Consultant's insurance policy shall provide that the insurer shall give the City thirty (30)-days' prior written notice before altering, modifying or terminating the insurance coverage. 7. Independent Contractor. Contractor shall perform all work and services hereunder as an independent contractor and not as an officer, agent or employee of the City. Contractor shall have exclusive control of, and the exclusive right to control, the details of the work performed hereunder and all persons performing same and shall be solely responsible for the acts and omissions of its officers, agents, employees and subcontractors. Nothing herein shall be construed as creating a partnership or j oint venture between the City and the Contractor, its officers, agents, employees and subcontractors; and the doctrine of respondeat superior shall have no application as between the City and the Contractor. 8. Disclosure of Conflicts. Contractor warrants to the City of Fort Worth that it has made full disclosure in writing of any existing or potential conflicts of interest related to the services to be performed hereunder. Contractor further warrants that it will make prompt disclosure in writing of any conflicts of interest, which develop subsequent to the signing of this Contract. Mental Health Contract CRP09.21.04v1 S 9. Ri�ht to Audit. Contractor agrees that the City shall, until the expiration of three (3) years after final payment under this Contract, have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions relating to this Contract. Contractor agrees that the City shall have access during normal working hours to all necessary Contractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Contractor reasonable advance notice of intended audits. Contractor further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor involving transactions to the subcontract, and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor reasonable advance notice of intended audits. 10. Prohibition of Assignment. Neither party hereto shall assign, sublet or transfer its interest herein without the prior written consent of the other party, and any attempted assignment, sublease or transfer of all or any part hereof without such prior written consent shall be void. 11. M/WBE Goals; Nondiscrimination. Mental Health Conh�act . � E CRP09.21.04v 1 6 ' L �'i �� f: 2 � � , �'1 i ��J�r�� ;�� ;r.�i � 1::- : ( �� J �o ,,. ^� ii��U y.: c . . ✓11':,ilj U;�,ri;; � a. Contractor acknowledges its commitment to meet or make "good faith" effort to meet the City of Fort Worth's goals for Minority/Women-owned Business Enterprises (MIVVBE) participation in City contracts. M/WBE participation was one of the evaluation criteria used in the award of this Contract; therefore, failure to comply may result in the Contractor being classified as nonresponsive and being barred from City work for a period of not less than six months. Contractor agrees to furnish documentation of M/WBE participation such as canceled checks, etc., or such evidence as may be deemed proper by the City of Fort Worth. At the present time this paragraph does not apply since Contractor has not retained nor has any plans to retain the services of any subcontractors in connection with the performance of this Contract. b. As a condition of this Contract, Contractor covenants that it will take all necessary actions to insure that, in connection with any work under this Contract, Contractor, its associates and subcontractors, will not discriminate in the treatment or employment of any individual or groups of individuals on the grounds of race, color, religion, national origin, age, sex, sexual orientation or disability unrelated to job performance, either directly, indirectly or through contractual or other arrangements. 12. Choice of Law; Venue. a. This Contract shall be construed in accordance with the internal law of the State of Texas. b. Should any action, whether real or asserted, at law or in equity, arise out of the terms of this contract, venue for said action shall be in Tarrant County, Texas. EXECUTED on this, the �day of dG�/� , 20� THE BRIDGE YOUTH AND Mental Health Contract CRP09.21.04v1 % FAMILY SERVICES � � �/��I r��. � �l�-��l11!��+-'� - : . - Attest: Marty Hendrix City Secretary C- c�� c�. .��ns ��.a��-- -- �`� � Date - --__�---� Mental Health Contract CRP09.21.04v 1 CITY OF FORT WORTH Approved as form and legality �i . Assistant ity Attorney �� ,t� �'�� C�� =; r,��f+� } _�' f s� � � J '=i �� 1. � l� . ' ,� < <,. ,;�.;��;,,- - ;_ .:�; �.;- �� =� ! �� i� _�S",�>1.'r . : i:: . '� � :,.`' ��„ `, � lj � � :: �,,, � � �� ' � �1, l ':r u�.: ; ,i ATTACHMENT 1 — "SCOPE OF WORK" Operational a. Participate in a mandatory training and technical assistance on the implementation of the Wraparound Philosophy, excluding those who are already trained. b. Work cooperatively with the FWISD Family Resource Centers, Community Resource Collaboration Group (CRCG) and Tarrant County Juvenile Services which will identify and refer eligible students and their families for services. c. Ensure agency support of the "no wrong door" philosophy to serving others. d. Adhere to the values and principle for the wraparound philosophy as described in the curriculum by Mary Grealish, M. Ed, attached as Exhibit A. Service Related a. Facilitate child and family team meetings. b. Assist in the development of an individualized Wraparound Plan for each child that includes clear needs statements, strength-based strategies, and outcomes that are measurable and specific. c. Maintain accurate and concise documentation of contacts with family, team members and providers, including follow-up on referrals made. d. Provide periodic reassessment and modify the plan as indicated by reassessment results. e. Keep the family and team members informed on the progress toward achieving the goals of the plan. f. Facilitate child and family efforts to obtain any financial assistance or services for which they may be eligible for under federal, state, and local regulations. g. Motivate and support family involvement and the identification and inclusion of informal supports. h. Motivate and support family involvement in all phases of the process. i. Comply with the collection and sharing of data necessary for both the local and national evaluation for Community Solutions. Monitoring To ensure that the integrity of the Wraparound Philosophy is adequately employed and maintained by contracted agencies/organizations, Community Solutions will implement three (3) separate review processes. Each of these are outlined below. Utilization Review Monthly group meetings (approximately 2 hrs. in length) to include: Mental Health Contract CRP09.21.04v1 9 • Clinical Director • Wraparound Facilitators • Supervisors • Evaluators Facilitators will provide a brief verbal summary of activity with one to two families each month with feedback being provided by meeting participants. Client confidentiality will be maintained by de-identifying each case (no client name will be used during the verbal reports) and having meeting participants sign confidentiality agreements to be maintained by Community Solutions. The purpose of the meeting will be to track progress of clients, share ideas and resources, to identify strengths and accomplishments and to address any concerns of the Wraparound Facilitators Case Review (approximately 1 hr. in length) Monthly meetings will include: • Clinical Director • Wraparound Facilitators • Supervisors The Clinical Director will meet with the Wraparound Facilitators individually each month to review and discuss each case in detail. The purpose of the meeting will be for the opportunity to ensure wraparound services are being delivered in a timely manner, consistent with the principles and values of the Wraparound Program. Attention will be given to documentation of services, appropriate use of flexible funds, and work toward sustainability of the child and family team. Case Audits Annual site visits scheduled per the Clinical Directar A random sampling of case files will be reviewed by the Clinical Director for detailed analysis of service delivery, documentation procedures and appropriate use of the principles and values of the wraparound philosophy. A plan of correction will be drafted should concerns be noted during an audit with follow-up the next month. Areas to be monitored will include: Project accomplishments a. Activities that have been undertaken previous to the case review. b. Outcomes that have been achieved previous to the case review. Mental Health Contract CRP09.21.04v1 10 � , � �. i s ' � �';, � � J��' .'}� i ��.� . :�i? f cIj .�ntf iC`1� ,.� � ]S U � . � ..�� J'' . !l y �'� G1sv c. Lessons learned, including any initiatives that have been attempted and did not succeed. 2. Stewardship of financial resources 3. Innovation 4. Sustainability 5. Efforts to infuse the wraparound philosophy throughout the contracted agency 6. Efforts to create sustainability in the projects' initiatives All contracted agencies/organizations will work cooperatively with the MHMR (Mental Health Mental Retardation) Research Division on local and national evaluation efforts. All contracted agencies/organization will submit monthly reports for all children and families served by the Sth of each month. Reports can be submitted via email, fax or hard delivery to the Clinical Director. Confidentiality and HIPAA Community Solutions will require the contracting agency/organization and all personnel involved in the project to execute Confidentiality Agreements prior to any performance of services to comply with the provisions of HIPAA as it relates to the privacy of health information. Privacy Officers or the designated person of all contracting agencies/arganizations will be required to attend a mandated meeting regarding compliance with H1PAA regulations and how such relate to this work and the sharing of information. This meeting will be scheduled per the Program Director pre-implementation of services. Management Information System (MIS) All contracted agencies/organizations will participate in the use of a web-based MIS that will allow collection and sharing of common data elements. Use of this system will keep families from having to provide their information multiple times. It will also allow participating agencies easy and timely access to client's information. Families will complete only one (1) centralized intake form at their initial point of entry into service. From there, agencies providing services to families will be able to access the information necessary to serve. The system will also allow for collection and tracking of data including service contacts, involvement in services and tracking of outcomes. The MIS system will be available in phases, with new components being made available at various intervals throughout the creation phase. Until the system is available, tracking of client involvement in service will be done by hand. Mental Health Contract -- CRP09.21.04v 1 1 1 �� '' �^ � �� r �-, r'„��1. `_l 1.��,��- _ ; �,� �� "� : , '_'�� f -1 , ' ��V� �. 1�:��1 aSv_ I � _�__ �.�' ; ��`: �. � Documentation of Service All contracted agencies/organizations will be required to submit a monthly activity report to the Clinical Director outlining each family's involvement in services. Contractors will be required to provide this information for the purposes of accountability and collection of data for evaluation of services. A report form will be provided to contracted agencies/organizations. Completed forms can be submitted via fax at 817.871.7372 or by email at victoria.warren a-fortworthaov.or�. All contracted agencies/organizations will be required to maintain case files for each child and family served. Required forms and case filing procedures will be provided for each contractor. Staffing Requirements/Turnover Procedures All contracted agencies/organizations will be required to allow Community Solutions to assist in the selection of staff for the contracted positions. Qualified staff/applicants should possess a minimum of a Bachelor's degree or equivalent work experience. They should also display a commitment to the wraparound process and have displayed success in engaging clients in services. All contracted agencies/organizations will be required to inform the Clinical Director of any changes in staff or transferring of families to a new Wraparound Facilitator to assist in the transition of families. Mandated Training Identified Wraparound Facilitators will be required to attend a variety of trainings during the month of October 2004 as scheduled by Community Solutions. Training topics include the Wraparound philosophy, documentation procedures, cultural competency, ethics, critical incident reporting and evaluation. Additional training sessions will be offered throughout the year as necessary. Supervisors will be required to attend training on the Wraparound philosophy with the goal of providing supportive feedback to contracted staff. All facilitators and supervisors will attend training on the use of a Management Information System (MIS) once it is complete and ready for use. Referrals for Service Referrals for service will be accepted by the Site Coordinatars with the FWISD Family Resource Centers, Tarrant County Community Resource Collaboration Group (CRCG), Mental Health Conh•act � �; i�� CRP09.21.04v1 12 . . , _ ':=. �� .. 4',.> :, ,',,�'J d`,IUL ._4�.,,�_r..,;'I;� � � 1y�o �. ,� ��, � i� II'r�.'11n � � "✓ : Jr ) ..�_._� and by the Tarrant County Juvenile Services, Children and families referred by FWISD will have been identified through the completion of an intake process. Referrals for service will be forwarded to the Clinical Director who will then contact the appropriate contracted agency or organization to initiate services. Children and families referred by CRCG will have been presented at a CRCG staffing and their contact information will be retained by the Clinical Director who will then contact the family to complete an intake. The family will then be assigned to a contractor who will begin work towards a comprehensive wraparound plan. Agencies will establish contact with referred families within 24 hours of receipt of referral. Children and families referred by Tarrant County Juvenile Services will follow a similar procedure as outlined above. Mental Health Contract CRP09.21.04v1 13 � � :- 1 � �., ,�.=: I- L � `�:. . _ . ... i + '+��I%Ir , i ,�� 1 i U Lr I[ l.':' 1�, f. �� 4 c7 �, � n l j S; �..`„ ' � ��, :��:i:.��71' � 'S ' � `� Wraparound Facilitators scope of work will include the following: 1. Receive referrals (completed intakes) for service as assigned by the Community Solutions Clinical Director 2. Establish contact with referred families within 24 hours of receipt of referral 3. Facilitate child and family team meetings 4. Assist in the development of individualized wraparound plans that includes clear needs statements, strength-based strategies and outcomes that are measurable and specific 5. Maintain accurate and concise documentation of contacts with family, team members and providers, including follow-up on referrals made. 6. Provide periodic reassessment and modify the plan as indicated by reassessment results. 7. Monitor child and family team progress 8. Motivate and support family involvement in all phases of the process 9. Assist in the identification and inclusion of informal resource supports 10. Ensure compliance with all HIPAA regulations, especially those regarding client confidentiality 11. Adhere to the values and principles of the wraparound philosophy as described in the curriculum by Mary Grealish, M.Ed. 12. Ensure compliance with the review processes as set forth by Community Solutions to ensure integrity of the wraparound philosophy 13. Ensure participation in the use of a web-based MIS that will allow collection and sharing of common data elements 14. Allow Community Solutions to assist in the selection of staff for contract positions 15. Participate in mandated trainings beginning October 2004 as scheduled by Community Solutions regarding the wraparound philosophy, documentation procedures, cultural competency, ethics, critical incident reporting and evaluation 16. Ensure compliance with the collection and sharing of data necessary for both the local and national evaluation for Community Solutions 17. Ensure agency support of the "no wrong door" philosophy to serving others Mental Health Contract � I ,- 1 1 I'`: �6 ` ��' "�lr ;`i CRP09.21.04v 1 14 • �� ;, . ;„ ,;� �� ! �. i; ! , � �';�y; r�'l, c; �'; . J'�o �✓1:��Ji'� ��'�Gi:, CERTFICATE OF THE SECRETARY The undersigned, Secretary of The Bridge Youth and Family Services, a Texas non-profit corporation (the "Corporation"), hereby certifies that attached hereto as Exhibit "A" is a true and correct copy of the resolutions duly adopted by unanimous consent dated June 24, 2004 of all directors of the Board of Directors of the Corporation and that the same have not been amended, altered or rescinded and are now in full force and effect; that the Corporation is duly authorized and existing under the laws of the State of Texas; that the Corporation is duly qualified to do business in the State of Texas and is in good standing in such state; that true and correct copies of the Corporation's Articles of Incorporation and Bylaws are attached hereto as Exhibit "B" and "C", respectively, and there is no provision of the Articles of Incorporation or Bylaws of the Corporation limiting the powers of the Board of Directors to pass or consent to the resolutions set out in the instrument attached hereto and that said resolutions are in conformity with the provisions of said Articles of Incorporation and Bylaws; and that the Secretary is the keeper of the records and minutes of the proceedings of the Board of Directors of the Corporation. This is to further certify that the persons named below are the duly elected and qualified officers of the Corporation, holding the respective offices set forth opposite their names, that they continue to hold these offices at the present time, and that the respective signatures set opposite their names are the genuine, original signatures of each respectively: Name ohn Vallance John Nash Title Siqnature - - . - 1_ �� - - � 1 !� . �..- - _ IN WITNESS WHEREOF I have hereunto affixed my name as Secretary, this I=� day of -SSo�� 2004. , John Nash , Secretary j ,_ _ � �� ,; � - - � _ �l f � � ��.:.� J I I L ,.Ji � `l . . .� I ;N, �� , n; ; ;, ,,1V`��' :��;��,`;'.!,t�'u 2 ,,.:�; � , �y�l� ��e ��:y':'��J�Gl�l�l�� i`�G�Sa Exhibit "A" y�uth c�c f amily se�vices ��.� �� `�'�� a��"�� '�� D�4TE: .�une 24, 2004 Nlembers Present: Gary Wright John Valiance R�embers Absent: Alexis Wiison Andre Thornton Cynthia Ward Jim Rhodes Staff Present: Randy Spencer Richard Ngugi Judy Cagie Kay Higgins John Cullen John Nash Larry Autrey Letitia Andrews Cyndi McDonnough Kara Dunleavy Tyson Trice Lynn Newman Mojy Haddad Pau! Segars Meeting Called to Order at 12:15 p.m. by John Vallance Minutes not approved. Quorum. was not present. STRATEC;IC ACTI!/ITIES FINANCE REPORT A"Grant Management Schedule" was provided to show anticipated funcis from various grant sources. See attached Finance Report. BOARD �2ETREAT The board retreat was set for �riday, August 20 and Saturday, August Z1. The time and location are to be announced. The retreat will be led by Carol Riley. Exhibit "A" �'he Bridge Youth & �arroily Services � `�� ' �� s� 3�� = � �s� � ��"�� -�.�:.�.-= RAISING MORE MONEY I�EPORT In a meeting with the Raising More Money organization, we were called "among the elite" in the money we have raised so far. According to the RMM averages, we should have raised around $90,000. We surpassed expectations and have $250,000 in pledges and more coming in. All persons who made a financial commitment at the May 12, 2004 event have received a letter and a call from staff. Board members are encouraged to personally contact each person that was seated at your table to thank them. Kara Dunleavy has a follow up packet for table captains to use when inquiring about pledges not yet in and for use with individuals who did not attend but would like to make pledges. If provided names of individuals, she will handle the mailing. DISCUSSION OF REPLACEMENT �OA(8D MEMSER tFOR DERRiCK CHARBONNET� The Nominating Committee has held discussions with a potential board member, Raylene Perot Marr and has plans to meet with her on July 9. She has a marketing background. Also being considered is Nina Rios, Ph.D. An introduction meeting has not been set. Consideration needs to be made to the replacement of John Cullen, the formerly homeless member. A possibility is Lecretia who spoke at the breakfast. She is a previous recipient of services of The Bridge. UPDATE ON ARLINGTON PROPERTY The intent to sett the Arlington property has been formally announced. A letter was sent to Mojy Haddad requesting that he approach the potential buyers he has identified and let them know that the agency would tike to net $385,000. Mr. Haddad says he still has several potential buyers. The plan is to allow Mr. Haddad ample time to receive responses from his leads. If he is unable to produce a viabte buyer, the decision will be made to retain a realtor to help with the sate of the property. See attached report. EXECUTIVE DIRECTOR REPORT NEW BUSItdESS Bill Blankinship of Quarum Architects and Randy Spencer have discussed the possibility of a joint venture in which Quarum, a builder and the Bridge would _ ,� + 3une 24, 2004 .,:'.�f � 2 ,�n , ..._ ._.. ,_'G'�o _! The Brid�2 Youth & Family Services �.��3.a'.�3` �� Pd'5E�h��ae.s�..� &�.�`"WFySiY�.S s�'�'b� 2�9�4�-z.'are� x �.� collaborate on a development project that with the temple to the west of the Shelter. space and the remaining properties woul apartments and retail services placed in t some revenues streams for the Bridge Tyson Trice brought a motion to adjourr�. Gary Wright seconded the motion. Next meeting: July 22, 2004 3 Exhibit "A" would tie together the Bridge property The Bridge would move into the temple � be developed. There wouid be loft �e building. This project could lead to `�• �" �, � �o'�'�'';� ,%� � � � ��r i'1 lll�`,�.:':�;�J ;✓ . I� � � " O t7�U U NJISl1�! ��L-:1r1U� I ��j�! �'r��', l'�r I !�;.1 U��ZS� � �Juite 24�-20(��`" The Bridge Youth �nd Famiiy Services Report for the Board of Directors by Randy �pencer � June 24, 2004 Status report Financial update The team produced four competitive grant proposals (Street Outreach, United Way-TLP, Buffalo Soldiers, CYD, ) and renewals for STAR, Basic Center Shelter, Basic Center Host Home Loss of the CDBG grant for $32,000 lead the team to ask for additional funds from CYD and TFPS Buffalo Soldiers. The Bridge proposal scored the highest score on the CYD proposal and was awarded an additional $8,000. This was less than requested, but a very good sign of the grantor's belief in this program. We are presently writing a proposal to provide Wraparound services for families through the Community Solutions program. If awarded, this funding would support two new counseling positions for approximately three years. We have been chosen by Pier 1 for a day of caring to take place in October. This will result in 150 volunteers working for a day to complete interior and exterior renovations in the shelter and administration buildings. They will also likely donate furniture for the shelter and administration building. The team is completing foundation requests to the Colonial, Alcon, and Quik Trip for money to fund health screenings for shelter youth. Contract negotiations with TDFPS for STAR, Buf Soi and CYD have caused a major siowdown in the biliing process (we have not received funds from any of these three grants since February) This week we are finally completing the billings for March, April and May. This has resulted in cash flow issues and a need to draw from the line of credit. Once funds are collected from these grants, the line of credit balance will be paid down. The team presented a proposal to the United Way Family Ways Impact council requesting $150,000 to operate a Transitional Living program for one year. We are still awaiting the outcome of that proposal. Exhibit "A" Corporations Section P.O.BoY 13697 , Austin, Texas 78711-3697 September 29, 2003 Brackett & Ellis 100 Main Street Fort Worth, TX 76102 USA ��P� E �F � � w r �, x x Y �� Office of the Secretary of State RE: THE BRIDGE YOLJTH & FAMILY SERVICES File Number: 25497301 Geoffrey S. Connor Secretary of State Exhibit "B" It has been our pleasure to file the articles of amendinent for the referenced entity. Enclosed is the certificate evidencing filing. Payment of the filing fee is acknowledged by this letter. If we may be of further service at any time, please let us laiow. Sincerely, Corporations Section Statutory Filings Division (512) 463-5555 Enclosure � ' l� "I.'. � �f /` � , �'.� rl J�' i: �.�:,'J '�'� iS - .��, �� v'!i Ij ��i :: �; �'�:�;;.--n,� ,., , ' r.•i � i5 il;`! :a: �1 t (7 � •--=�(�':":�.:- i :4� �I1 /,',� I I j� 5IIJ� �1�q � � UJ .��`�..��%�a 1;��':�.}`, � .. ! Come visit us on the internet at http://«n�vw.sos.state.tx.us/ PHONE(512) 463-5555 FAX(512) 463-5709 TTY7-1-1 Prepared by: Linda Gemuenden ARTICLES OF AMENDMENT TO THE ARTICLES OF INCORPORATION Exhibit "B" Pursuant to the provisions of Article 1396-4.03 of the Texas Non-Profit Corporation Act, the �� i L i� C� undersigned Corporation adopts the following Articles of Amendment to if�s�ht�iQ�llie� �fthe Secret��y �f �t�t� of Texas Incorporation. ARTICLE I. SEP 19 2003 �orporations Section The name of the Corporation is THE BRIDGE EMERGENCY YOUTH SERVICES. The following amendments to the Articles of Incorporation were adopted by the Corporation on July 24, 2003: ARTICLE II. Article One of the Articles of Incorporation is hereby amended so as to read as follows: The name of the Corporation is THE BRIDGE YOUTH & FAMILY SERVICES. ARTICLE III. Article Four of the Articles of Incorporation is hereby amended so as to read as follows: The Coiporation is organized exclusively to perform charitable or educational purposes; and to engage exclusively in performing the charitable functions of providing support or relief to dependent children in need of residential care; abused children in need of temporary shelter, or the impoverished, without regard to the beneficiaries' ability to pay. ARTICLE IV. The amendments were adopted in the following maiuier: The amendments were adopted at a meeting of the Board of Directors held on July 24, 2003, and received a vote of a majority of the Directors in office, there being no members of the Corporation. � r. �1 � . . ' ii�� II �1 n /" �^ � J f � JG ��'��, ,'' `�'�' 1 �j!ijr � �� -� f ' '�1JU �/ (!��;I��u? �,;' ( 7 ...J 7. ,. � I�4+ '�n �p 7� d��I�L�il,1� �. !Ui � 1�.: j � v `:% !: �!(� � �� L;1S � �---��.�_� Dated August � , 2003. THE STATE OF TEXAS COUNTY OF TARRANT § § § Exhibit "B" THE BRIDGE EMERGENCY YOUTH SERVICES By: `�I� `�� , Its President � By L nn t�l a+� , Its Secretary This instrument was ackno«�ledged before me on the 1 day of August, 2003, by n�q_�t,r�c.� , President of The Bridge Emergency Youth Services, and in the capacity therein stated. THE STATE OF TEXAS COUNTY OF TARR_ANT § § § �0� T c.�.�!� �`.�� , Notary Public -- State of Texas *s�Y`'Yr�; LAURA ELIZABETH HAMPSTEN = MY COMMISSIOfJ EXPIRES :�� "_ ,k,ne s, 2oos This instrument was acknowledged before me on the��'� day of August, 2003, by L n �-�wm �n , Secretary of The Bridge Emergency Youth Services, and in the ca acity therein stated. 150766.1 � - ot y Public -- State of Texas ,�� . CYNTHIA MCDONNOUGH ' �° 4 Notary Public State of Texas My Commission Expires ` Apri{ 6, 2006 Corporations Section P.O.Box 13697 Austin, Texas 78711-3697 Office of the Secretary of State CERTIFICATE OF AMENDMENT OF Geoffrey S. Connor Secretary of State THE BRIDGE YOUTH & FAMILY SERVICES 25497301 [formerly: THE BRIDGE EMERGENCI' YOUTH SERVICES] Exhibit "B" The undersigned, as Secretary of State of Texas, hereby certifies that the attached Articles of amendment for the above named entity have been received in this office and have been found to conform to law. ACCORDINGLY the undersigned, as Secretary of State, and by virtue of the authority vested in the Secretary by law hereby issues this Certificate of Amendment. Dated: 09/19/2003 Effective: 09/ 19/2003 �eoffrey S. Comlor Secretary of State ,, - ,-. , � ; � . �;'f 1"�;.�,;,_. .. . ..��' ��_� ..�:�:�� , 'J�j ?,c?1� V; J �� .. .. . . . Come visit us on the internet at http://www.sos.state.tx.us/ PHONE(512) 463-5555 FAX(512} 463-5709 TTY7-1-1 Prepared by: Linda Gemuenden BylawS of The Bridge Emergency Youth Services, Inc. Fort Worth, Texas ARTICLE 1 OFFICES Principal Offices Exhibit "C" 1.01 The principal office of the corporation in the State of Texas shall be located in the City of Fort Worth, County of Tarrant, The corporation may have such other offices, either within or without the State of Texas, as the Board of Directors may determine or as the affairs of the corporation may require from time to time. Registered Office and Registered Agent 1.02 The corporation shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Corporation Act. The registered office may be, but not need be, identical with the principal office of the corporation in the State of Texas, and the address of the registered office may be changed from time to time by the Board of Directors. ARTICLE 2 MEMBERS Classes of Members 2.01 The corporation shall have no members within the meaning of the Texas Non- Profit Corporation Act. ARTICLE 3 BOARD OF DIRECTORS General Powers 3.01 The affairs of the corporation shall be managed by its Board of Directors. Directors need not be residents of Texas. Number, Tenure, and Quafifications � ',i!' j. .5 � 5 V �JoiJ � ii�'� I i,j i�,'�5!':�^,1,�<-,:� .'�;,.� i 7"�� :?J:�...IJ(�r � � ��`I • -��,�� `��GS�Y � � Exhibit "C" 3.02 The Board of Directors shall be made up of not less than nine nor more than thirty-nine members. The first Board of Directors shall be divided into three ciasses, with each class being comprised of not less than three and no more than thirteen Directors. Directors in the first class, shall hold office until the first annual meeting of directors and until their successors are elected and qualified. Directors in the second class shall hold office until the second annual meeting of directors and until their successors are elected and qualified. Directors in the third class shall hold office until the third annual meeting of the directors and until their successors are elected and qualified, At each successive annual meeting of directors, Directors shall be elected for the class whose term of office expires at such meeting and they should hold office until the third annual meeting of directors after their election and untii their successors consecutive years. Regular Meetings 3.03 A regular annual meeting of the Board of Directors shall be held without other notice than this bylaw, on the fourth Thursday in January in each calendar year, at the office of the corporation unless by unanimous consent of all of the directors then elected and serving, such place and time shall be changed. The Board of Directors may by its own resofution designate the time and piace of other regular meetings. Special Meetings 3.04 Special meetings of the Board of Directors may be called by or at the request of the President or any two Directors. The person or persons authorized to call special meetings of the Board may fix any place, either within or without the State of Texas, as the place for holding any special meetings of the Board called by them. Notice 3.05 Notice of any special meeting of the Board of Directors shall be given at least two days previously thereto written notice delivered personally or sent by mail or telegram to each Director at his address as shown by the records of the corporation. ff mailed, such notice shall be deemed to be delivered when deposited into the United States mail so addressed with postage thereon prepaid. If notice be given by telegram, such notice shall be deemed to be delivered to the telegraph company. Any Director may waive notice of any meeting. The attendance of a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lav,rfully called or convened. Neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board need be specifically required by law or by these bylaws. Quorum ' �'�'�.�i,=.7,��. � 1,�,.r-`.l ,.. . --� '��~f ��I, I .... .. . 3.06 One third of the Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board; but if less than ten Directors are present at said meeting, a majority of the Directors present may adjourn the meeting from time to time without further notice. Exhibit "C" Manner of Acting 3.07 The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, uniess the act of a greater number is required by law or by these bylaws. Vacancies 3.08 Any vacancy occurring in the Board of Directors and any directorship to be filled by reason of an increase in the number of Directors, shall be filled by the Board of Directors. A Director elected to fiil a vacancy shall be elected for the unexpired term of his predecessor in office. Compensation 3.09 Directors as such shall not receive any stated salaries for their services, but by resolution of the Board of Directors a fixed sum and expenses of attendance, if any, may be allowed for attendance at each regular or special meeting of the Board; but nothing therein contained shall be construed to preclude any Directorfrom serving the corporation in any other capacity and receiving compensation therefor. Informal Action by Directors 3.10 Any action required by law to be taken at a meeting of Directors, or any action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing setting forth the action so taken shall be signed by all of the Directors. Resignation and Removal 3.11 (1) Directors may resign by written resignation addressed to the Board of Directors and delivered to the President or Secretary. (2) Directors may be removed by the Board of Directors whenever in its judgement the best interest of the corporation would be served thereby. (3) Uniess, in the opinion of the President, good cause for absence is shown, a Director's absence from three successive regular meetings of the Board of Directors shall be treated as the Director's resignation from the Board and accepted by the Board of Directors as such. ARTICLE 4 OFFICERS Officers 4.Q1 The officers of the corporation shall be a President, one or more Vice Presidents (the number thereof to be determined by the Board of Directors), a Secretary, a Treasurer, an Exhibit "C" Immediate Past President and such other officers as may be elected in accordance with the provisions of this Article. The Board of Directors may elect or appoint such other officers, including one or more Assistant Secretaries and one or more Assistant Treasurers, as it shall deem desirable, such officers to have the authority and perform the duties prescribed, from time to time, by the Board of Directors. Any two or more officers may be held by the same person, except the officers of President and Secretary. Election and Term of Office 4.02 The officers of the corporation shall be elected annua►ly by the Board of Directors during November. If the election of officers shall not be heid at such meeting, such election shall be held at soon thereafter as conveniently may be. New officers may be created and filled as determined by a by-law amendment. Each officer shall hold office until his successor shall have been duly elected and shall have qualified. The office of President may be held for two consecutive one year terms. Removal 4.03 Any officer elected or appointed by the Board of Directors may be removed by the Board of Directors whenever in its judgement the best interest of the corporation would be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the officers so removed. Vacancies 4.04 A vacancy in any office because of death, resignation, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term. President 4.05 The President shall be the principal executive officer of the corporation and the Chairman of the Board of Directors. The President shall in general supervise and control all of the business and affairs of the corporation and shali preside at all meetings af the Board of Directors. He may sign, with the Secretary or any other proper officer of the corporation authorized by the Board of Directors, any deeds, mortgages, bands, contracts, or other instruments which the Board of Directors have previously authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these bylaws or by statute to some other officer or agent of the corporation; and in general he shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time. - , � � r'�' i' ;,�:� �. � �, �_��! � ��! � Vice President _ � 4.06 In the absence of the President or in the event of his inability or refusal fo<act;;the Vice President (or in the event there be more than one Vice President, the Vice Presidents in order of their election) shall perform the duties of the President, and when so acting shall have Exhibit "C" the powers af and subject to all the restriction upon the President. Any Vice President shall perform such other duties as from time to time may be assigned to him by the President or Board of Directors. Treasurer 4.07 If required by the Board af Directors, the Treasurer shall give a bond for the faithful discharge of his duties in such sum and with such surety or sureties as the Board of Directors shali determine. He shali have charge and custody of and be responsible for ail funds and securities of the corporation; receive and give receipts for monies due and payable to the corporation from any source whatsoever, and deposit all such monies in the name of the corporation in such banks, trust companies, or her depositories as shall be selected in accordance with the provisions of Article 6 of these bylaws; and in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him by the President or b the Board of Directors. Secretary 4.08 The Secretary shall keep the minutes of the meeting of the members and of the Board of Directors in one more books provided for that purpose; give all notices in accordance with the provisions af these bylaws or as required law; be custodian of the corparate records and of the seal of the corporation, and affix the seal of the corporation to all documents, the execution of which on behalf of the corporation under its seal is duly authorized in accordance with the provisions these bylaws; keep a register of the post-office address of each member which shall be furnished to the Secretary by each member; and in general, perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him by the President or by the Board of Directors. Assistant Treasurers and Assistant Secretaries 4.09 If required by the Board of Directors, the Assistant Treasurers shall give bonds for the faithful discharge of their duties in such sums and with such sureties as the Board of Dir�ctors shall determine. The Assistant Treasurers and Assistant Secretaries in general shall perform such duties as shall be assigned to them by the Treasurer or the Secretary or by the President or by the Board of Directors. ART(CLE 5 COMMITTEES Committee of Directors 5.01 The Board of Directors, by resolution adopted by a majority of the Directors in office, may designate and appoint one or more committees, each of which shail consist of two or more Directors, which committees, to the extent provided in said resolution shall have and exercise the authority of the Board af Directors on the management of the corporation. Exhibit "C" However, no such committee shall have the authority of the Board of Directors in reference to amending, altering, or repealing the bylaws; electing, appointing, or removing any member of any such committee or any Directors or officer of the corparation; amending the articles of incorparation; adopting a pian of inerger or adopting a pian or consolidation with another corporation; auihorizing the sale, lease, exchange, or mortgage of all or substantially all of the property and assets of the corporation; authorizing the vof untary dissolution of the corporation or revoking proceedings therefore; adopting a plan for the distribution of the assets or tfie corporation; or amending, altering, or repealing any resolution of the Board of Directors which by its terms provides that it shall not be amended, altered, or repealed by such committee. The designation and appointment of any such committee and the delegation thereof of authority shall not operate to relieve the Board of Directors, or any individual Director, of any responsibility imposed on it or him by law. Committee 5.02 Other committees not having and exercising the authority of the Board of Directors in the management of the corporation may be designated by a resolution adopted by a majority of the Directors of the Board, and the President of the corporation shall appoint the Directors thereof. Any member thereof may be removed by the person or persons authorized to appoint such member whenever in theirjudgement the best interests of the corporation shall be served by such removal. Standing Cammittee 5.03 In addition to the committees under Sections 5.01 and 5.02 there shall be the following committees whose membership shall be applied by the President: (1) Executive Com m ittee (2) Program Committee (3) Fund Development Committee (4} Personnel Committee (5} Strategic Planning Committee (6) Finance Committee (7) Board Development Committee (8) Advocacy Com m ittee T►�e Pr�sident shall serve as Chair�iiai� of ii�� Nominaiions Com�iiiee and Executive Committee. Terms of Office 5.04 Each member of a committee shall continue as such until the next annual meeting of the Board of Directors and until his successor is appointed, unless the committee shall be sooner terminated, or unless such member be removed from such committee or unless such member shall cease to qualify as a member thereof. Chairman Exhibit "C" 5.05 One member of each committee shal( be appointed chairman by the person or persons authorized to appoint the members thereof. Vacancies 5.06 Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appaintments. Quorum 5.07 Unless otherwise provided in the resolutian of the Board of Directors designating a committee, a majority of ihe whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee. Rules 5.08 Each committee may adopt rules for its own government not inconsistent with these bylaws or with rules adopted by the Board of Directors. CONTRACTS, CHECKS, DEPOSITS, AND FUNDS Contracts 6.01 The Board of Directors may authorize any officer or officers, agent or agents of the corporatian, in addition to the officers so authorized by these bylaws, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation. Such authority may be general or confined to specific insurance. Checks and Drafts 6.02 Ali checks, drafts, ar orders for the payment or money, notes, or other evidence of indebtedness issued in the name of the corporation shall be signed by such officer or officers, agent or agents of the corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. in the absence of such determination by the Baard of Directors such instruments shall be signed by the Treasurer or an Assistant Treasurer and countersigned by the President or Vice President of the corporation. Deposits 6.03 All funds of the corporation shail be deposited from time to time to the credit of the carporation in such banks, trust companies, or other depositors as the Board of Directors may select. Gifts Exhibit "C" 6.04 The Board of Directors may accept on behalf of the corporation any contribution, gift, beq uest, on devise for the general purposes or for any special purpose of the corporation. ARTICLE 7 BOOKS AND RECORDS 7.01 The corporation shall keep correct and complete books and records of account and shall also keep minutes of the Board of Directors, and committee having any of the authority of the Board of Directors. ARTICLE 8 FISCAL YEAR 8.01 The Board of Directors shall determine from time to time the fiscal year of the corporation. ARTICLE 9 SEAL 9.01 The Board of Directors may provide a corporate seal in the form as they shall determine. ARTICLE 10 WAIVER OF NOTICE 10.01 Whenever any notice is required to be given under the provisions of the Texas Non-Profit Corporation Act or under the pravisions of the articles of incorporation or the bylaws of the corporation, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deerned equivalent to the giving of such notice. ARTICLE 11 AMENDMENT TO BYLAWS 11.01 These bylaws may be altered, amended, or repealed and nE adopted by a majority of the Directors present at any regular meeting meeting, if at least two days written notice is given of an intention to alter; these bylaws or to adopt new bylaws at such meeting. These bylaws were approved and adopted at a regularly called meetin Directors on the 14th day of August, 1996. President Secretary Exhibit "C" ��v bylaws may be �r at any special �mend, or repeal g of the Board of ;-- � ';.:; f;'�i:;;;;:�; � ,�;�::�-'�. . � '�•=1��' �,?,':ry��:�;'�!'...:' ; � �I I .. .1,, 'r !n 1J; S'-, ., r, . � II � �� I ; i �� :- �1 f� � 8/14/96 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/21/2004 DATE: Tuesday, September 21, 2004 LOG NAME: 50WRAPAROUND REFERENCE NO.: �`*C-20286 SUBJECT: Execute Annual Professional Services Contracts for Wraparound Facilitators Funded by a Grant from the U.S. Department of Health and Human Services for a Child Mental Health Initiative (CMHI) Co-operative Agreement . RECOMMENDATION: It is recommended that the City Council authorize contracts for sixteen Wraparound facilitators with seven agencies for emotionally disturbed children residing in the City of Fort Worth to begin September 30, 2004, and expire September 29, 2005, with options to renew for three one-year periods contingent upon receipt of third year funding for this grant. DISCUSSION: The goal for the Child Mental Health Initiative, "Children's Voices, Family Choices, Community Solutions: Building Blocks for Healthy Families, " is to create a new way of providing mental health services for children with severe emotional disturbances. The key component for making this happen is a process called Wraparound. The goal of Wraparound is to create a collaborative system infrastructure that will provide individualized, child-centered, family-driven services and support for children with serious emotional disturbance and their families. To increase the current capacity of eight Wraparound facilitators, Community Solutions is requesting an additional eight Full Time Equivalents (FTEs). Community Solutions intends to contract with the following qualified agencies to serve as Wraparound Facilitators for local families. They aim to serve 160 children and their families. A Request For Proposal (RFP) process resulted in evaluation and interview of the eight agencies who responded. Based on proposals received four agencies who were already providing services, will receive funds for one additional Wraparound facilitator and two new agencies will receive funds for two Wraparound facilitators each. A complete proposal matrix is attached. All funds for these contracts are provided by the grant from the U.S. Department of Health and Human Services, which was first approved by the City Council on April 23, 2002 (M&C C-19063). Current AgencX All Church Home Catholic Charities Lena Pope Home MHMR The Parenting Center Current FTEs 2 2 Additional FTEs 1 Budgeted Amount $177,916.00 $156, 927.00 $203,828.00 $98,481.77 $64, 523.00 Logname: SOWRAPAROUND Page 1 of 2 New Agency Current FTEs Additional FTEs Budgeted Amount Santa Fe Adolescent Services 0 2 $124,289.00 The Bridge Youth and Family Services 0 2 $119,658.00 GRAND TOTAL $945,622.77 RENEWAL OPTIONS - These contracts may be renewed by the City Manager for up to three successive one-year terms at the City's option provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. PROPOSAL ADVERTISEMENT - This bid was advertised in the Commercial Recorder on June 9 and June 16, 2004. Twenty-four agencies were contacted and eight responses were received. PROPOSAL MATRIX - see attached. M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because services are from sources where subcontracting opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and receipt of the SAMHSA grant contract, funds will be available in the Fiscal Year 2004-2005 operating budget of the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 539120 050416783010 0.00 GR76 539120 050416783010 $945.622.77 Submitted for City Manager's Office b� Joe Paniagua (6191) Originating Department Head: Daniel Reimer (7201) Additional Information Contact: Sherwin Daryani (8568) Logname: SOWRAPAROLIND Page 2 of 2