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HomeMy WebLinkAboutContract 31710-A3 A14ENDM NT NO. 3 STATE OF TERAS S CITY SECRETARY CONTRACT NO. (M&C Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and Kimley--Horn and Associates, Inc. , (Engineer) made and entered into City Secretary Contract No. 31710, (the Contract) which was authorized by the City Council by M&C C-20632 on the 25th day of April 2005 and :subsequently revised by two amendments; and WHEREAS, the Contract involves engineering services for the following project: Water and Sanitary Sever Relocations for SH-121T (Southwest Parkway) , Par2 from SoJ�th Hulen Street to Alta Mesa Boulevard JT ll �. ✓� WHEREAS, it has became necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in M&C C-25118, adopted by the City Council on the 23rd day of August 2011, and further amplified in a proposal letter dated August 1, 2011, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $315,905.50. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $1,635,506.50. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the 0 day of , 2011, in Fort Worth, Tarrant County, Texas. q Q°°oo°0 V ATTEST: a�°° 04, U p LL oIfto o am 0 Marty Hendrix o City Secretary' ��*%-0 o° Icy °° ooa°° {Y" APP RECOM+t�AiDED: �AipRovED S. Frank Crumb, P.E. Fernando Costa Director, Water Department Assistant City Manager R HLEY-HORN AND ASSOCIATES, INC. Engineer Name:Glenn Gary, P.E. Senior Vice-President 801 Cherry Street, Suite 1100 Fort Worth, TB 76102 7FORM AND LEGALITY: Assistant City Attorney OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX -2- Kimley-Horn and Associates, Inc. August 1, 2011 ■ Suite 950 801 Cherry Street,Unit 11 Mr. Liam Conlon Fat worm,Texas 76102 Project Manager City of Fort Worth Water Department 1000 Throckmorton St. Fort Worth,TX 76102 Re: Water and Sanitary Sewer Relocations for SH-121T(Southwest Parkway), Part 2 Additional Services—Amendment No. 3 KHA No. 061018028 City Project No. 00204 Dear Liam: Due to additional services requested by the City as part of the Water and Sanitary Sewer Relocations for SH-121T (Southwest Parkway), Part 2, Kimley-Horn has performed or will perform the work outlined in the following items: Item 1 (Coordination Meetings) With Amendment 2, the original contract was revised for Kimley-Horn to attend a total of one hundred twenty five (125) coordination meetings with the City, NTTA, or franchise utilities for this project. This amendment will add an additional fifty(50)coordination meetings. Item 2 (Additional Water and Sanitary Sewer Design) The City has requested Kimley-Horn to perform the following additional water and sanitary sewer relocations for the SH-121 T project: • Part 13 Alta Mesa / Dirks 24-inch water line — To coordinate with the City Dirks Road paving improvements, Kimley-Horn prepared additional water and traffic control plans (a total of 2 sheets) associated with a 16- inch water line extension at the intersection of Dirks and Bryant Irvin. The City also requested Kimley-Horn to revise the USMD Hospital domestic and fire services. These items required additional coordination with NTTA, the City and their consultants. • Part 21 Overton Ridge 16-inch water line — The changes in the NTTA Section 3 project, required the redesign the Overton Ridge 16-inch water ■ TEL 817 335 6511 FAX 817 335 5070 Kimley-Horn Mr.Liam Conlon,August I,2011,Page 2 S and Associates, Inc. line (900 LF) and traffic control plans. These changes also required additional coordination and submittals for approval with NTTA, TxDOT, the City and their consultants. • Part 23 M-311 36-inch Sanitary Sewer — Provide alternative gravity sanitary sewer alignments to relocate the existing M-311 sanitary sewer line. The City current gravity sanitary sewer line is not a viable option and requires a lift station. The lift station will be designed as a package that will serve the Lockheed Martin Recreational Facility and will not include future sanitary sewer capacity for the development of the Edwards Geren Riverhills or redevelopment of the Lockheed Martin Recreational Facility. Kimley-Horn will provide the following tasks for the design of the lift station: 1. Evaluate three (3) possible locations for a proposed lift station and provide a letter recommendation. 2. The City will obtain a right-of-entry from the property owner. Kimley-Horn will perform survey and SUE that includes the following: a. Establish project control using City provided control points. b. Topographical survey of the lift station site and up to 50 feet in each direction beyond the site boundary. C. Establish property boundary of a 50 x 50 foot site located on the selected site and will include the following: i. Drawing with legal description ii. Area of the site iii. Scaled location of the flood hazard area from FIRM iv. Area of the remainder of the parent tract of land V. Name of the CITY of the parent tract vi. Legal description of 8.5" x I l" paper and any recorded easements and easements of record. d. Provide a one (1) property exhibit to be used in lift station property acquisition. e. Provide one (l) temporary construction easement. '_ Kimley-Horn Mr. Liam Conlon,August I,2011,Page 3 and Associates, Inc. 3. Perform a geotechnical analysis of the proposed lift station site utilizing a qualified geotechnical laboratory to determine subsurface conditions and provide recommendations regarding the lift station structure, embedment, and backfill parameters. The geotechnical services will include: a. Subsurface exploration for two (2) sample bore at the proposed lift station site. b. Laboratory tests for classification purposes and strength characteristics. C. Engineering services that address soil and groundwater conditions. 4. Prepare design calculation for sizing pumps, wet wells, pipes, valves, electrical gear, and electrical supply. Kimley-Horn will provide these calculations to convey flow from the existing Lockheed Martin Recreation Association only. 5. Prepare engineering plans, specifications, and construction contract documents for project bidding and regulatory approval. Kimley- Horn will provide the following: • Civil sheets — General Construction Notes — Overall Location maps of proposed and existing utilities — Site plan — Grading and Drainage Plan — Piping Plan — Gravity sewer and force main plan and profiles — Security fence — Profiles — Traffic control plans — Details ■ Electrical sheets — Site plan — Sections — Control and Instrumentation — Details 6. Prepare technical specifications for materials and installation of the proposed facilities. PP'- Kimley-Horn Mr.Liam Conlon,August I,2011,Page 4 and Associates, Inc. 7. Perform electrical engineering services for the proposed lift station. The electrical design will include the following: a. General electrical design. b. Instrumentation and control schemes. C. Site lighting. 8. Prepare traffic control plans in accordance with current MUTCD standards if the selected site is next to a City street. 9. Submit to the City 95% complete plans, specifications, contract documents, and Opinion of Probable Construction Cost (OPCC) for review and comments. 10. Submit to the City complete final plans, specifications, contract documents, and OPCC. 11. Kimley-Horn will prepare and submit a letter to the Executive Director of the Texas Commission on Environmental Quality (TCEQ) notifying the Commission of the proposed lift station project and make available one (1) set of construction plans for the TCEQ's review upon the Executive Director's request. • M-186 Sanitary Sewer — NTTA has requested the City to remove the existing M-186 sanitary sewer that is on TRWD and under the SH-121T bridges that cross the Trinity River west of Bryant Irvin. TRWD will not permit the City to remove this line, but will allow the existing manholes to be abandoned per the City's standards. Kimley-Horn will prepare an abandonment plan to be added to Part 23. • City Lake Blvd. 10-inch Water Line—The changes in the NTTA Section 3A project, required a design for the City Lake Blvd. 10-inch water line and coordination for the traffic control. These changes also required additional coordination with NTTA, TxDOT, the City and their consultants Item 3 (Survey, Easements,and SUE) The City has requested Kimley-Horn to prepare sixteen (16) water and sanitary sewer easements for the relocations and easement abandonments within the NTTA right-of-way. PPP' Kimley-Horn Mr. Liam Conlon,August I,2011,Page 5 and Associates, Inc. Item 4(Design and Project Management) Kimley-Horn will perform an additional eight (8) months of Design and Project Management. Item 5(SH-121T Master Schedule and OPCC) Provide periodic updates of the SH-121T Project Master OPCC spreadsheet and exhibits for each of the water and sanitary sewer projects. Item 6(Additiona: Bidding and Construction Phase Services) Perform the additional bidding and construction phase services which include: • Part 3 SH-183 water line — Coordination with the Country Day school and Bonnell's restaurant. • Part 5 IH 20 24-inch water line — Coordination with NTTA Section 3A contractor damaging the relocated water line. • Part 11 16-inch water line — Provide exhibits, schedules and other documentation associated with the pavement repair on Dutch Branch and Granbury Road. • Clearfork Raw Water Pump Station —Coordination with the Oncor relocation and shut down of the Clearfork Raw Water Pump Station. • Provided one (1) additional bid package and construction phase service for the Part 21 Overton Ridge redesign. • Provide one (1) additional bid packages for the Part 23 M-311 Lift Station. • Provide one (1) additional construction phase services for the City Lake Blvd. 10-inch waterline. Kimley-Horn Mr.Liam Conlon,August 1,2011,Page 6 and Associates, Inc. Scope of Services The scope of services for this amendment is divided into the following tasks: Item 1 (Coordination Meetings): $23,900 (Water$6,000 Sewer$17,900) • Task 1 — Forty (45) completed additional coordination meetings. $22,000 • Task 2 — Five (5) additional coordination meetings that Kimley-Horn will be responsible for preparing the meeting agenda and meeting notes. $1,900 Item 2 (Additional Water& Sewer Design): $100,100 Kimley-Horn $ 5,000 Survey $ 4,750 Geotechnical $ 6,000 Reproduction $ 31,000 Structural/Elec. $ 46,500 Civil Design $ 850 Corrosion $ 9,410 10% Sub Fee $203,610 Total (Water$51,085 Sewer$152,525) • Task 1 — Design changes for Part 13 Alta Mesa / Dirks 24-inch Water Line. $22,300 • Task 2 —Design changes for Part 21 Overton Ridge 16-inch Water Line. $25,200 • Task 3 — Design of Part 23 lift station and abandonment of M-311 sanitary sewer. This task includes coordination with developer and developer's engineer, preparation of alternatives, review of developer's alternatives, site selection report, design calculations to size pumps, wet well, and plan and specification preparation. $43,600 • Task 4—Abandonment of M-186 sanitary sewer. $2,100 • Task 5—Design of City Lake Blvd Water Line. $6,900 i PP'_ Kimley-Horn Mr.Liam Conlon,August I,2011,Page 7 and Associates, Inc. Item 3 (Survey,Easements,and SUE): ($9,368) Survey ($ 937) 10% Sub Fee ($10,304.50) Total (Water($8,349.50) Sewer($1,955)) • Task 1 — Prepare sixteen (16) water and sanitary sewer easements for the relocations and easement abandonments within the NTTA right-of-way. $16,000 • Task 2—Credit for previous projects. ($25,368) Item 4(Design Management): $24,500(Water$6,100 Sewer$18,400) • Task I — Provide schedules and status reports in accordance with the City's Design Management initiative for thirty months. $24,500 Item 5(SH-121T Master Schedule and OPCC): $7,500 (Water$1,800 Sewer$5,700) • Task 1 —Provided updates to the Master OPCC and schedule for each water and sanitary sewer projects. $7,500 Item 6(Additional Bidding and Construction Phase Services): $66,700 (Water$46,900 Sewer$19,800) • Task 1 — Additional construction phase services associated with Parts 3, 5, and 11 and the Clear Fork Pump Station. $29,500 • Task 2 — Pre-construction assistance and construction phase services for the Part 21 Overton Ridge water line redesign. $14,900 • Task 3 — Pre-construction assistance and construction phase services for Part 23 M-31 1 Lift Station. $19,800 • Task 4 —Construction phase services for City Lake Blvd. 10-inch water line. $2,500 r Kimley-Horn Mr.Liam Conlon,August 1,2011,Page 8 r and Associates, Inc. We recommend that the City increase the budget by $315,905.50 for these additional services. From the additional services listed above, the recommended breakdown for water and sewer services is as follows: Description Water Sewer Total Item 1 —Coordination Meetings $6,000 $17,900 $23,900 Item 2—Additional Design $51,085 $152,525 $203,610 Item 3—Survey, Easements,and SUE ($8,349.50) ($1,955) ($10,304.50) Item 4—Design Management $6,100 $18,400 $24,500 Item 5—SH-121 T Master Schedule and OPCC $1,800 $5,700 $7,500 Item 6—Additional Bidding and Construction Phase Services $46,900 $19,800 $66,700 Total $103,535.50 $212,370 $315,905.50 The following table summarizes the Fee per Work Phase breakdown: Work Phase Water Sewer Total 31 $31,060.65 $63,711.00 $94,771.65 32 $62,121.30 $127,422.00 $189,543.30 33 $10,353.55 $21,237.00 $31,590.55 51 Total $103,535.50 $212,370.00 $315,905.50 Kimley-Hom Mr.Liam Conlon,August 1,2011,Page 9 and Associates, Inc. The following table summarizes our recommended budget revisions by Item (please see attached Fee Breakdown for an hourly breakdown of each item): Description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Total Pre-Engineering $ - $- $- $- $- $- $- Conceptual $ - $58,400 En ineerin ($10,304.50) $ - $ - $ - $48,095.50 Preliminary Construction $ - $31,010 $- $ - $ - $- $31,010 Plans Final Construction $23,900 $114,200 $- $24,500 $7,500 $- $170,100 Plans Pre- Construction $- $- $- $- $- $8,100 $8,100 Services Construction $- $- $- $ - $ - $58,600 $58,600 Phase Services Total $23,900 $203,610 ($10,304.50) $24,500 $7,500 $66,700 $315,905.50 The following table summarizes our recommended budget revisions and shows the revised contract amount: Description Original Fee Amend Amend Amend Revised No. I No.2 No.3 Contract Pre-Engineering $89,000 _ $- $- $- $89,000 Conceptual Engineering $172,850 $173,630 $71,245 $48,095.50 $465,820.50 Preliminary Construction $96,450 $90,272 $18,690 $31,010 $236,422 Plans Final Construction Plans $226,460 $180,840_ $129,425 $170,100 $706,825 Pre-Construction Services $13,359 $23,150 $5,830 $8,100 $50,439 Construction Phase $15,800 $25,500 $5,100 $58,600 $105,000 Services Total Project $613,919 $493,392 $230,290 $315,905.50 $1,653,506.50 Kimley-Horn will subcontract a portion of these services to Alpha Graphics #83, Gorrondona and Associates, Inc., Gojer McCreary, Civil Consulting Group, and HVJ Associates, Inc., MJWBE subconsultants. The amount we will be subcontracting is $83,882. This represents an M/WBE participation percentage of 26.6% for these additional services. With these Additional Services, our PPI- Kimley-Horn Mr.Liam Conlon,August 1,2011,Page 10 e and Associates, Inc. revised contract amount will be$1,653,506.50. This will revise our total contract M/WBE participation from $282,980(20.5%)to$366,862 (22.2%). The water and sewer design fees for this amendment are $103,535.50 and $212,370 respectively. Our revised project water and sewer design fees will be $1,021,567.50 and $631,939 respectively. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Glenn A. Gary, P.E. Sr. Vice President GAG/CTD:ctd Attachments: K.TTW Utilities\061018028\PPPWiA Contract\Amendment 3\KHA Contra\061018028-Amend3-Ltr.doc M&C Review Page 1 of 2 Official site of the City of Fort Worth,Teas CITY COUNCIL AGENDA Forttl COUNCIL ACTION: Approved on 8/23/2011 DATE: 8/23/2011 REFERENCE NO.: *'C-25118 LOG NAME: 60121TP2A3-KHA CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 3 in the Amount of$315,905.50 for a Total Contract Amount of$1,653,506.50 to City Secretary Contract No. 31710 with Kimley- Hom and Associates, Inc., for Water and Sanitary Sewer Relocations for State Highway 121T Chisholm Trail Parkway Formerly Known as Southwest Parkway, Part 2 from the Hulen Bridge, South to Alta Mesa Boulevard (COUNCIL DISTRICTS 3 and 6) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 3 to City Secretary Contract No. 31710 with Kimley-Hom and Associates, Inc., in the amount of$315,905.50 for Water and Sanitary Sewer Relocations for State Highway 121T Chisholm Trail Parkway formerly known as Southwest Parkway, Part 2 from the Hulen Bridge, South to Alta Mesa Boulevard, thereby increasing the contract amount to $1,653,506.50. DISCUSSION: On April 5, 2005, (MSC C-20632) City Council authorized the City Manager to execute an engineering Agreement with Kimley-Horn and Associates, Inc., in the amount of$613,919.00 for water and sanitary sewer relocations for State Highway 121T Chisholm Trail Parkway formerly known as Southwest Parkway, Part 2 from the Hulen Bridge, south to Alta Mesa Boulevard. The Agreement provided for the preparation of plans and specifications for water and sanitary sewer relocations to facilitate the construction of State Highway 121T Chisholm Trail Parkway formerly known as Southwest Parkway from Hulen Street to Alta Mesa Boulevard. The Agreement was subsequently revised by two previous amendments totaling $723,682.00 that are further described as follows: Amendment No. 1 (M&C C-22300, August 9, 2007) in the amount of $493,392.00 provided design services for the installation and relocation of additional water and sanitary sewer mains within the limits of the project. Amendment No. 2 (M&C C-22965, August 5, 2008) in the amount of $230,290.00 provided for additional coordination meetings, updates to the master schedule, bidding and construction phase assistance. Amendment No. 3 will provide compensation for the following: Redesign of the Overton Ridge 16-inch water main and the City Lake Boulevard 12-inch water main due to changes in the North Texas Tollway Authority (NTTA) Section 3, project. Design for the abandonment of sanitary sewer main M-186 crossing underneath the proposed SH- 121T as requested by NTTA. Design for the relocation of sanitary sewer main M-311 to eliminate conflict with the piers of the SH-121T bridge crossing at Trinity River and a temporary lift station to maintain sewer service to Lockheed Martin Recreational Facility after M-311 is abandoned. Design of a 16-inch water main extension southerly from the Alta Mesa Boulevard/Dirks Road intersection to facilitate the proposed paving improvements to Dirk Road. Additional coordination meetings with NTTA, Texas Department of Transportation (TXDot) and http://apps.cfwnet.org/council_packet/mc—review.asp?I1=15 512&counci ldate=8/23/2011 8/23/2011 M&C Review Page 2 of consultants of both agencies. Additional project management and bidding/construction phase services. Additional traffic control plans, easement preparations, subsurface utility exploration and geotechnical investigation. Kimley-Hom and Associates, Inc., proposes to provide the necessary additional work for a lump sum fee of$315,905.50. Staff considers this amount to be fair and reasonable. Kimley-Hom and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 28 percent M/WBE participation on this amendment No. 3. The City's goal on this amendment is 20 percent. The project is located in COUNCIL DISTRICTS 3 and 6. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P265 531200 603170020433 $10.353.55 P275 531200 703170020431 $63.711.00 P275 531200 703170020432 $127.422.00 P275 531200 703170020433 $21.237.00 P265 531200 603170020431 $62.121.30 P265 531200 603170020432 $31.060.65 Submitted for City Managers Office by:_ Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Liam Conlon (6824) ATTACHMENTS 60121TP2A3-KHA MAP 01.E 60121 TP2A3-KHA MAP 02.Ddf 60121TP2A3-KHA MAP03.pdf http-//apps.cfwnet.org/counciI_packet/mc_review.asp?fD--I 5512&counci(date=8/23/2011 8/23/2011