HomeMy WebLinkAboutContract 46573-R1 CSC No. 46573
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
February 27, 2017 CITY SECRETARYCONTRACT N0. _qLP-TYR
VIVERAE, Inc.
4228 North Central Expressway, Ste. 210
Dallas,Texas 75206
Re: NOTICE OF CONTRACT RENEWAL
14VIVERAE
Contract No. CSC No. 46573 (the"Contract")
Renewal Term No. 1: April 1,2017 to April 1, 2018
The above referenced Contract will expire on March 31, 2017. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. _46573_for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on Sunday,
April 1, 2018.All other terms and conditions of CSC No. _46573 remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas. oy/purchasing to insure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Vicki Tieszen,MA, CHPD
Wellness/EAP Program Manager OFFICIAL RECORD
City of Fort Worth
200 Texas St CITY SECRETARY
Fort Worth,TX 76102 FT.WORTH,TX
Phone: 817-392-8556
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. _46573_ for a one year period ending on
Sunday,April 1, 2018.
By: � /I fie. 1,4/'f/ F ORT ate: 711 —
Printed Name and Title Al '
Signature
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CITY OF FORT WORThQ( SPS EST:
Susan Alanis, ssistant City Manager Mary J. Kayser,City Secretary
Date:_ I_ 7 a'o 1 M&C No.
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
a��
Vicki Tieszen M.A. CHPD
Name of Employee
Wellness/EAP Manager
Title
M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
ITY COUNCIL "AGENDA FOR }O
COUNCIL ACTION: Approved on 3/17/2015
DATE: 3/17/2015 REFERENCE NO.: **C-27225 LOG NAME: 14VIVERAE
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of a Contract with VIVERAE, INC., for Health and Wellness Services
for the Human Resources Department in the Amount Up to $292,250.00 for the First Year
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a Contract with VIVERAE, INC. for
health and wellness services for the Human Resources Department in the amount up to $292,250.00
for the First Year.
DISCUSSION:
The Human Resources Department will use this contract to purchase professional services for an
expanded health and wellness program for City employees and retirees. The purpose of these
services will be to lower health insurance and pharmacy spending, improve the quality of preventive
care and increase engagement. These services will include Data Analytics (medical claims,
pharmacy claims and biometrics) to drive the expansion of the wellness program toward targeted
interventions, administration of the Tobacco Affidavit and Physician Biometric Form, Online Health
Risk Questionnaire and a Tobacco Cessation Program. The Tobacco Affidavit, Tobacco Cessation
Program and Physician Biometric Form are new requirements for eligibility of health insurance
premium discounts in 2016.
During the second year of this contract, additional services will be added to achieve a full program. In
addition to the first year services ($292,250.00), the additional services will include customized
interventions to include targeted outreach coaching and preventive care data management
($250,000.00). This will either be in partnership with the health plan administrator or as a carve out
depending on the outcome of the current Request for Proposals (RFP). The contract terms with
VIVERAE provide the City the flexibility to make that decision at the appropriate juncture. The total
estimated cost for 2016 will be approximately $542,250.00.
The proposed contract is for a two-year period with three, one-year renewal options. During the initial
term, services would be provided for a total amount of$834,500.00 for the entire two-year
term. Approval of this Mayor and Council Communication includes funding for this contract through
the remainder of Fiscal Year 2015. The remaining funding for the initial term will be provided through
future budget processes. Should the City choose to not fund the remainder of the initial term, the City
shall have the right to cancel the contract.
Using VIVERAE's health management program, the City anticipates achieving a 2.5 percent to 7
percent decrease in medical and prescription claims cost over the course of the contract. Based on
the City's claims spend for 2014 of$86,018,489.08, this would be a potential savings of$2.1 million
to $6 million. VIVERAE will support the City's effort to employ a physician engagement model
designed to assist with mitigating increasing healthcare costs and improving employee productivity
and health, wellness and care management. Engagement with a primary care physician is the lowest
cost point of entry into the health care system and the first and foremost method of managing chronic
disease and illness.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20863&councildate=3/17/2015 2/8/2017
M&C Review Page 2 of 3
A RFP was issued on November 19, 2014, with detailed specifications to provide health and wellness
services. The evaluation factors included responsiveness to the RFP, understanding of the scope of
services, flexibility to customize services for the City, qualifications of the firm and price of
services. The proposals received were reviewed by an evaluation committee consisting of staff from
the Human Resources Department.
The approved Fiscal Year 2015 budget includes funds for this contract through September 2015. An
appropriation request for the remainder of calendar year 2015 will be included as part of the Fiscal
Year 2016 budget process. The contract will include a standard fiscal funding out clause that would
comply with state law requirements by allowing the City to terminate the Agreement without penalty, if
in the future, the City Council elects not to appropriate funds for the contract to continue.
PRICE ANALYSIS - The services provided under this contract are new to the Human Resources
Department. Therefore, there is no direct relationship to allow comparison of current pricing to a
previous contract. Staff reviewed the prices and determined the prices to be fair and reasonable.
BID ADVERTISEMENT-This bid was advertised in the Fort Worth Star-Telegram from November
19, 2014 through December 18, 2014. Thirty-four vendors were solicited from the purchasing
database; seventeen responses were received.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE office. In accordance with the M/WBE or SBE
Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager in the amount of up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council approval, the initial two-year term of this contract shall
begin on April 1, 2015 and expire on March 31, 2017.
RENEWAL OPTIONS- This contract may be renewed for up to three additional one-year terms at the
City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Group Health and Insurance Fund for the period through September
30, 2015. Upon execution of this contract, remaining funds will be $668,579.00.
TO Fund/Account/Centers FROM Fund/Account/Centers
FE85 534830 0148510 $185,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Brian Dickerson (7783)
Additional Information Contact: Vicki Tieszen (8556)
Margaret Wise (8058)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=20863&councildate=3/17/2015 2/8/2017