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HomeMy WebLinkAboutContract 49005 Office of the Governor Page 1 of 2 CRY SECRETARYql�bt: CONTRACT NO._I --- Statement of Grant Award(SOGA) The Statement of Grant Award is the official notice of award from the Office of the Governor(OOG).This Grant Agreement and all terms,conditions,provisions and obligations set forth herein shall be binding upon and shall inure to the benefit of the Parties and their respective successors and assigns and all other State of Texas agencies and any other agencies,departments, divisions,governmental entities,public corporations,and other entities which shall be successors to each of the Parties or which shall succeed to or become obligated to perform or become bound by any of the covenants,agreements or obligations hereunder of each of the Parties hereto. The approved project narrative and budget for this award are reflected in eGrants on the`Narrative'and`Budget/Details' tabs.By accepting the Grant Award in eGrants,the Grantee agrees to strictly comply with the requirements and obligations of this Grant Agreement including any and all applicable federal and state statutes,regulations,policies,guidelines and requirements.In instances where conflicting requirements apply to a Grantee,the more restrictive requirement applies. The Grant Agreement includes the Statement of Grant Award;the OOG Grantee Conditions and Responsibilities;the Grant Application in eGrants;and the other identified documents in the Grant Application and Grant Award,including but not limited to:2 CFR Part 200,Uniform Administrative Requirements, Cost Principles,and Audit Requirements for Federal Awards;Chapter 783 of the Texas Government Code,Title 34,Part 1,Chapter 20,Subchapter I of the Texas Administrative Code,and the Uniform Grant Management Standards(UGMS)developed by the Comptroller of Public Accounts;the state Funding Announcement or Solicitation under which the grant application was made,and for federal funding,the Funding Announcement or Solicitation under which the OOG was awarded funds;and any applicable documents referenced in the documents listed above.For grants awarded from the U.S.Department of Justice,the current applicable version of the Department of Justice Grants Financial Guide and any applicable provisions in Title 28 of the CFR apply.For grants awarded from the Federal Emergency Management Agency(FEMA),all Information Bulletins and Policies published by the FEMA Grants Program Directorate apply.The OOG reserves the right to add additional responsibilities and requirements,with or without advance notice to the Grantee. By clicking on the'Accept'button within the'Accept Award'tab,the Grantee accepts the responsibility for the grant project, agrees and certifies compliance with the requirements outlined in the Grant Agreement,including all provisions incorporated herein,and agrees with the following conditions of grant funding.The grantee's funds will not be released until the grantee has satisfied the requirements of the following Condition(s)of Funding and Other Fund-Specific Requirement(s),if any,cited below: Grant Number: 3284601 Award Amount: $186,120.00 Date Awarded: 3/28/2017 Grantee Cash Match: $46,530.00 Grant Period: 03/01/2017-02/28/2018 Grantee In Kind Match: $0.00 Liquidation Date: 05/29/2018 Total Project Cost: $232,650.00 Program Fund: BC-Body-Worn Camera(BWC)Program Grantee Name: Fort Worth,City of Project Title: Body-Worn Camera Enhancement �3 4 5 6 8 9rp \ Grant Manager: Sylvia Garcia DUNS Number: 782003727 r 4 N , CFDA: N/AFederal Awarding N/A-State Funds Agency: Federal Award Date: N/A-State Funds / Federal/State Award ID Number: 2016-BC-ST-0020 Total Federal Award/State Funds $10,000,000.00 OFFICIAL RECORD Appropriated: Pass Thru Entity Name: Texas Office of the Governor—Criminal Justice Division(CJD) CIS SECRETARY Is the Award R&D: No FT.WORTH,TX Federal/State Award Funds are used for the purchase of body cameras and digital storage systems Description: law enforcement comprehensive problem-solving approach to enhance officer interactions with https://egrants.gov.texas.gov/proj ect/awardstatement.aspx?i2=4&i 1=8&gh=OD-7A-C 1-0E-... 3/28/2017 Office of the Governor Page 2 of 2 the public,build community trust,and gather important evidence for use in the prosecution of crimes. List of Post-Award Conditions of Funding and Other Fund-Specific Requirements Hold Hold Condition of Funding/Project Requirement Date eed Date Met Project Line CreatItem Funds Funds Body-Worn Camera Prosecutor Letter:Your application must contain a letter from your local criminal prosecutor(district or county attorney)expressing that they actively use the evidence created through the use of body cameras 1/25/2017 © ❑ and will participate in the law enforcement agency's BWC policy development.For an example,click here.-- Body-Worn Camera TCOLE Report:Before a grantee may receive reimbursement funds under this grant,it must submit a report to the Texas Commission on Law Enforcement(TCOLE)specified by the Commission 1/25/2017 © ❑ regarding program costs and basic law enforcement statistics.Grantees must also submit annual reports to TCOLE annually for the three years following the initial report. Body-Worn Camera Policy:Before filing for a reimbursement under this grant,the grantee agency must adopt a policy for the use of body worn 1/25/2017 ❑ ❑ cameras that complies with the requirements of Sec. 1701.655,Occupations Code. Body-Worn Camera Training:All officers who will be equipped with cameras purchased under the program must be trained before doing so in official duty and CJD cannot reimburse any costs until this training has occurred.Such training must comply with the requirements of Sec. 1701.656,Occupations 1/25/2017 -2 ❑ Code,which requires that,prior to operating a body-worn camera program, the grantee must train the officers who will wear the cameras as well as any other personnel who will come into contact with the video and audio data obtained through the program. https:Hegrants.gov.texas.gov/project/awardstatement.aspx?i2=4&i1=8&gh=Old-7.A,-C1-0E-,,, 3/28/2017 FoRTWORTH The City of Fort Worth respectfully requests that provision 1.14 be changed to read as follows: 1.14 Limitation of liability To the extent permitted by Texas Law, the grantee agrees to indemnify and hold harmless OOG, the State of Texas and its employees, agents, officers,representatives, contractors,and/or designees from any and all liability, actions, claims, demands or suits whatsoever, including any litigation costs, attorneys' fees, and expenses, relating to tax liability, unemployment insurance and/or workers' compensation in grantee's performance under this grant agreement. To the extent permitted by Texas Law,the grantee shall be liable to pay all costs of defense including attorneys' fees. The defense shall be coordinated by grantee with OOG and the Office of the Attorney General when OOG,the State of Texas or its employees, agents, officers, representatives, contractors and/or designees are named defendants in any lawsuit and grantee may not agree to any settlement without first obtaining the concurrence from OOG and the Office of the Attorney General.The grantee and OOG agree to furnish timely written notice to each other of any such claims. To the extent allowed by Texas law,the grantee further agrees to indemnify and hold harmless OOG, the State of Texas and its employees, agents, officers, representatives, contractors, and/or designees from any and all liability, actions, claims, demands, or suits, whatsoever, including any litigation costs, attorneys' fees, and expenses, that arise from any acts or omissions of grantee or any of its officers, employees, agents, contractors, and assignees, relating to this grant agreement regardless of whether the act or omission is related to this grant agreement. The defense shall be coordinated by grantee OOG and the Office of the Attorney General when OOG,the State of Texas or its employees, agents, officers, representatives, contractors and/or designees are named defendants in any lawsuit and grantee may not agree to any settlement without first obtaining the concurrence from OOG and the Office of the Attorney General. The grantee and OOG agree to furnish timely written notice to each other of any such claims. OFFICE OF THE CITY ATTORNEY The City of Fort Worth *200 Texas Street*3rd Floor*Fort Worth,Texas 76102 a17_101_7Ann i W.- st1p_*2o')_aZr,0 ACCEPTED AND AGREED: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Brittany Taylor Contract Compliance Specialist CITY OF FORT WORTH: By:j�� Valerie R. Washington Assistan City ivianager Date: 101J-- APPROVAL RECOMMENDED: By: Joel F. Fitzgerald Chief of Police Date: c .� APPROVED AS TO FORM AND LEGALIT : By01stant Jo 4' Asty Attorney Contract Authorization: M&C: C-Z 9/'s Z Date Approved: 3 KI :,o: ,1�F FOI% ATTEST: B;y. Mary J. KayserW..I A . ............. City Secretary "t-)AS OFFICIAL RECORD • CITY SECRETARY FT.WORTH,TX 'vr - City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 3/21/2017 - Ordinance No. 22632-03-2017 & Resolution No.4760-03-2017 DATE: Tuesday,March 21,2017 REFERENCE NO.: **C-28152 LOG NAME: 35FY17CJDBWC SUBJECT: Ratify Application for and Authorize Acceptance of,if Awarded,the Fiscal Year 2017 CJD Body-Worn Camera Grant Program in the Amount of$186,120.00 from the State of Texas, Office of the Governor, Criminal Justice Division, Authorize Execution of Related Grant Agreement,Authorize Transfer in the Amount of$46,530.00 from the Crime Control and Prevention District to the Grants Fund for the City's Match Requirement,Adopt Resolution and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Ratify the application for and authorize the acceptance of, if awarded, Fiscal Year 2017 CJD Body-Worn Camera Grant Program in the Amount of $186,120.00 from the State of Texas, Office of the Governor,Criminal Justice Division; 2. Authorize the execution of a Grant Agreement with the State of Texas, Office of the Governor, Criminal Justice Division for the Body-Worn Camera Grant Program; 3. Authorize a transfer in the amount of$46,530.00 from the Crime Control and Prevention District to the Grants Fund for the City's grant match requirement; 4. Adopt the attached resolution for acceptance of grant funds in the amount of$186,120.00 and to make assurances as required by the State of Texas,Office of the Governor, Criminal Justice Division; and 5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of$232,650.00 upon receipt of the grant. DISCUSSION: The City of Fort Worth is requesting 150 new body-worn cameras to help accomplish the goal of supplying all sworn personnel with the Fort Worth Police Department with a body-worn camera device. The goal of this grant is to provide body-worn camera systems to 150 graduating recruits throughout the grant period. The City of Fort Worth Police Department,due to Fort Worth's expansive size, structure,and rapidly growing population,must be trained and properly equipped at all times to respond effectively to varying types of incidences. Graduating recruits immediately join the Patrol Division after field training,and are required to stay in the Patrol Division, on average,for two-to-four years. The key role of the Patrol Division is to act as primary responders providing assistance to the public. The department utilizes body-worn digital recording devices to help create and ensure accountability,transparency, and security for situations involving citizen contact. It also helps to ensure proper and consistent service is continually provided. Body-worn cameras are proven to be an essential piece of technology for police departments. Currently,the City of Fort Worth has purchased and deployed approximately 750 body-worn cameras and has uploaded over 120,000 pieces of evidence into its storage system. The use of body-worn cameras is essential to investigating crimes and achieving the goal of maintaining the safety and security of Fort Worth's citizens and officers. This application is equipment only,therefore, indirect costs do not apply. This contract will be with a governmental entity, state agency or public institution of higher education: (Office of the Governor). FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations,receipt of the grant and adoption of the attached appropriation ordinance, funds will be available in the current operating budget,as appropriated, of the Grants Operating Federal Fund. Grant funds will be available on a reimbursement basis. FUND IDENTIFIERS (FIDs): TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Department Account Project Program Activity Budget Reference# Amount Fund ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Valerie R.Washington (6199) Originating Department Head: Joel F.Fitzgerald (423 1) Additional Information Contact: Sasha Kane (4243) ATTACHMENTS 1. 35FY17CJDBWC Resolution.doc (Public) 2. 35FY17CJDBWC GRANTS AO17.docx (Public)