HomeMy WebLinkAboutContract 33489 4 ,
CSECRETARY CHANGE ORDER
roroRoLa CITY
03
Change Order No. 003
Date: 3-16-06
Project Name: Fort Worth Mobile Data
Customer Name: The City of Fort Worth
Customer Project Mgr: TX-041162A
The purpose of this Change Order is to: (highlight the key reasons for this Change Order)
Customer to purchase 118 additional MW800s and ancillary mounting equipment for installation
into the City of Fort Worth Fire Department vehicles, 16 vehicular radio modems and 16 external
Trimble devices.
Final schedule dates to be determined by final equipment order ship schedule.
Contract# 31945 Contract Date: 6-14-05
In accordance with the terms and conditions of the contract identified above between
Fort Worth and Motorola, Inc., the following changes are approved:
Contract Price Adjustments
Original Contract Value: $4,433,075.00
Previous Change Order amounts for Change Order
numbers 001 through: 002 $380,230.00
This Change Order: $706,832.00
New Contract Value: $5,520,137.00
Completion Date Adjustments
Original Completion Date: 12/8/05
Current Completion Date prior to this Change Order: 3/31/06 Cif
New Completion Date: 4/30/06
Form: WDSIPM04-12C ver 3.0 Page 1 of 3 Fort Worth C iange Order 003
03 15 06.doc
05-09-06 PJ4 : 11 IN
MOTOROLA CHANGE ORDER
003
Changes in Equipment:Mddticns, deletions ormorifacations
Equipment Pricing
118 MW800 $644,516
16 VRM 29,760
16 Trimble GPS 10,224
Mounting Equipment 21,768
Programming Equipment 0
Relay 564
Equipment Total $706,832
Chan es in Services: additions,deletions or modifications)
No services are included in this proposal.
0
Schedule Chan : `daseribe change or.A(/'A4) 41
This change order is considered to be Phase III of the existing City of Fort Worth mobile data N
project and will not impact the current contract final acceptance date of 12/21/05. W
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Pricing Changes: describe change or WA
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Customer RosporisibFffties, !,1oscribe change orN/A
Customer to accept shipment of equipment.
Payment Schedule for this Change Orden '
describe now pqpnent terms applicakle to this change order
Payment due in full upon completion of shipment.
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Unless amended above,all other terms and conditions of the Contract shall remain in full force. If there are `a
any inconsistencies between the provisions of this Change Order and the provisions of the Contract,the
provisions of this Change Order will prevail. a
V �
IN WITNESS WHEREOF the arti hav execu d this Change Order as of the last date signed below. oe
Motorola, Inc. Customer
By: By:
Printed Name: ��w�.r� �ess� Printed Name:
Title: ( cc Vp 1 'L'L'kS Title:
�SDII ate: 3 Date:
45 L9,
11y��`'� tl�'G1FP 04-12C ver 3.0 Page 2 of 3
APflavu/ 03 FI¢ MoAND LF,;ALITY:
�AL:o
Assistant Ci Attorney
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/18/2006 - Ordinance No. 16895-04-2006
DATE: Tuesday, April 18, 2006
LOG NAME: 13PO4-0230C2 REFERENCE NO.: **P-10360
SUBJECT:
Authorize the Execution of Change Order No. 3 to City Secretary Contract No. 31945 with Motorola,
Inc., for the Purchase of Mobile Data Computers and Adopt Appropriation Ordinance for the Fire
Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Change Order No. 3 to City Secretary Contract No. 31945 with
Motorola, Inc., for the purchase of Mobile Data Computers for the Fire Department at an estimated cost of
$706,832.00 and payment due 30 days from receipt of invoice; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$706,832.00 in the Information Systems Capital Projects Fund based on the budgeted three-year
repayment from the General Fund.
DISCUSSION:
The City of Fort Worth's Fire Department has a need to replace their current Mobile Data Computers
(MDCs) that are currently used in their Fire vehicles. The old DCI Predator devices have reached their end-
of-life and need to be replaced. The Fire Department also has the need for additional MDC devices,
Vehicular Radio Modems (VRMs), and Global Positioning Satellite (GPS) devices to install into new
vehicles.
Fire Department staff, in conjunction with IT Solutions staff, evaluated the MDC Motorola Model MW800
devices that were installed in Police, Municipal Courts, and Code Compliance vehicles. After the evaluation
was completed, it was determined that the MDC Motorola Model MW800 devices would be the solution to
meet the needs of the Fire Department. The devices will replace the DCI Predator devices that are
currently being used by the Fire Department. The devices will be installed in 108 vehicles and Fire will
purchase 10 units to provide backup for possible failed devices. The backup devices allow for a quick
exchange process for failed devices. The exchange process will minimize the amount of time a Fire
apparatus is out of service. The Fire Department will benefit from the discounted pricing offered by
Motorola for the June 2005 purchase. The purchase of a same device type currently in use with Police,
Municipal Courts, and Code Compliance also makes it easier for both the vendor and City staff to provide
user support.
The cost of each MDC with mounting hardware is approximately $5,652.00. The cost per new vehicle for
the VRM and GPS devices is approximately $2,500.00. The plan is to begin installation of the MDC's as
quickly as scheduling will allow. It is anticipated that the installation could be completed by the end of July.
The Fire Department received funds in FY 2005-06 to address the issue of replacing the MDCs in Fire
vehicles. The equipment will be paid for by the Fire Department over a three-year time period using the
City's inter-fund loan.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/15/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance funds will be available in the current budget, as appropriated, of the
Information Systems Capital Projects Fund. Sufficient funds will be included in the City Manager's
recommended Fiscal Year 2007 and 2008 General Fund budgets to finance the three year repayment plan
to the Information Systems Capital Projects Fund.
BQN\04-0230C\LGS
TO Fund/Account/Centers FROM Fund/Account/Centers
C196 485200 004196004003 $706.832.00 C196 541320 004196004003 $706.832.00
C196 541320 004196004003 $706,832.00
Submitted for City Manager's Office b_)c Richard Zavala (Acting) (6183)
Originating_Department Head: Jim Keyes (8517)
Charles Gaines (6801)
Additional Information Contact: Robert Combs (8357)
Pete Anderson (8781)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/15/2006