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AMENDMENT No . 1
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FO���Ry TO CITY SECRETARY CONTRACT
_ . -r WHF.RF.AiS, the City of Fort Worth (CITY) and Teague Nall
and Perkins, Inc. (ENGINEER) made and entered into City
Secretary Contract No. 43816, (the CONTRACT) which was
authorized by M&C C-25847 on the 18th day of September, 2012 in
the amount of $410, 620.00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Southeast Water Main Extensions including a twenty-four
inch water main extension along Anglin Drive, Timberview
Drive and Shelby Road to Fossil Hill Drive and a similar
extension along Joel East Road and Wichita Street; and
WHEREAIS, it has become necessary to execute Amendment
No.1 to the CONTRACT to include an increased scope of work and
revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal
September 22, 2016 a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $64,860.00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $475,507.00.
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
Page -1-
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Teague Nall and Perkins, Inc.
c�
Jesus J. Chapa Ty ilton, P.E.
Assistant City Manager Principal
DATE: / DATE: Z / 17
APPROVAL RECOMMENDED:
Chris Harder, P.E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: N/A
Date: N/A
Doug as W. Black
Senior Assistant City Attorney
ATTEST:
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City Se etary
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Page -2-
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www.fipinc.com
engineers
surveyors
landscape architects
September 22, 2016
Mr. Rakesh Chaubey, P.E.
City of Fort Worth
Water Department
311 W Tenth Street
Fort Worth, Texas 76102
Re: Fee Proposal for Contract Amendment No. 1 —
Southeast Water Main Extensions
City of Fort Worth Project No. 01985
(TNP Project No. FTW 12183)
Dear Mr. Chaubey:
Teague Nall and Perkins, Inc. is submitting this fee Amendment for the above referenced contract
based on additional services required.The following is a brief description and cost for the additional
services to be provided on this project:
I. Realignment of Water Main 1
A. Additional Survey
When the Southeast Water Main Extensions project originally began in 2012, the
"Main 1" water line was designed such that it would be located within the existing
right of way of Shelby Drive and Timberview Drive, outside of the Timberview Golf
Course. Plans and specifications reached 90% completion with this alignment
before the project was put on indefinite hold in July of 2014 due to Bethesda's lack
of commitment to purchasing water from the City of Fort Worth.
In April of 2016, the City contacted Teague Nall and Perkins(TNP) stating that the
City wanted to proceed with completing the plans and to construct Main 1. Between
the time the project was put on hold in July 2014 and work on the project resumed
this year, the Timberview Golf Course was sold in December 2015. When the golf
course sold,the property was platted and a thirty(30)foot water line easement was
dedicated within the property. The City has directed TNP to revise the alignment of
the water line such that it will now be located in the water line easement and outside
of Shelby Drive and Timberview Drive right of way. This will require surveying the
area within the thirty foot easement, a total length of 3,400', see Attachment A.
B. Revise Water Line Alignment and Plan Sheets
Once the additional survey is complete,additional effort will be required to revise the
alignment and profile. The additional survey will also have to be incorporated into
the design CAD base file and sheets will have to be re-cut for the new alignment.
C. Additional Submittal and City Review(95% Submittal)
TNP had already received and addressed the City's 90%comments for the original
design in 2014. The design was at a point where the plans were ready to be
Fort Worth-5237 N Riverside Drive,SuBe 100-FortWorth,Texas 76137-817.336.577 Dallas-17304 Preston Rood,Suite 1340-Dallas,Texas 75252-214.461.9867
Denton-1517 Centre Place Drive,Suite 320-Denton,Texas 76205-940.383.4177 Sherman-200 North Travis Street,Suite 500-Sherman,Texas 75090-903.870.1089
Registered by the Texas Board of Professional Engineers,Finn No.F-230- Registered by the Texas Board of Professional Surveyors,Firm No.100116-00
Mr.Rakesh Chaubey,PE
September 22,2016
Page 2 of 3
sealed and advertised. By revising the alignment and profile, another (95%)
submittal will be required to allow for City review and addressing of those additional
comments.
II. Control Valve Design
The original intent of the Southeast Water Main extensions project was to loop
Southside 2 pressure plane water lines by constructing Water Mains 1 and 2 and
moving an area of Eastside 2 into Southside 2. Due to concerns over pressure
increases associated with moving the area of Eastside 2 into Southside 2 calculated
during the water modeling process, the decision was made to instead backfeed
Eastside 2 with Southside 2 water at a location near the intersection of Everman-
Kennedale Rd and Anglin Rd. This backfeed will require the design of a transfer
valve, valve vault, and electrical components related to the pressure transmitters,
flowmeter, and SCADA that was not within the scope of the original Contract. The
design will be for a transfer valve of similar design to one used in the Westside III&
IV Improvements Project, City Project No. 01988,and Morning Mist Trail and Indigo
Sky Drive, City Project No. 02688, that was cited by City Staff as the preferred
option.
111 A.d.1'4i�r.�1 Cac.�mPreparation
.-dudiflwon 1, E.s-.Imen�
There are six (6) additional easements (12 total) required for construction of the
proposed water lines in the Southeast Water Main Extensions project.
The project was originally scoped such that Gorrondona and Associates would
provide four (4) easements within the area they provided topographic and design
survey along Shelby Rd.and Timberview Drive.The Contractwas also scoped such
that ANA Consultants would provide two (2) easements within the area they
provided topographic and design survey along Joel East. It has been determined
that twelve (12) easements will be required within the area Gorrondona surveyed
and none within the area ANA surveyed. This results in eight (8) additional
easements to be prepared by Gorrondona and two (2) less easements to be
prepared by ANA.
It is proposed that the money originally committed to ANA for easement preparation
($2500) be reallocated to Gorrondona and an additional $5300 is requested for
Gorrondona to prepare the six (6) additional easements, see attached M/WBE
Request for Approval of Change Form.
Fee Proposal for Contract Amendment No. 1: $64,860
TNP proposes a fixed fee of$64,860 to accomplish the scope of services described above.
MIWBE Utilization:
TNP commits 51%of the work covered under this amendment to a certified M/WBE firm. With this
amendment, the overall M/WBE commitment will now be 26.8%, above the City's M/WBE goal of
17%.
Total Contract Amendment No. 1: $64,860
Mr.Rakesh Chaubey,PE
September 22,2016
Page 3 of 3
Summary of Contract Fee:
Original Contract Amount: $410,647
Amendment No. 1 $ 64.860
Revised Contract Amount $475,507
Thank you for consideration of this contract amendment request. If you have any questions,please
do not hesitate to call me.
Sincerely,
TEAGUE NALL AND PERKINS, INC.
Andrew Luce, P.E.
Senior Project Manager
Attachments: 1)Level of Effort Spreadsheet
2)Additional Survey Exhibit
3)Gupta and Associates Proposal
4)Gorrondona and Associate,Inc. Proposal
5) M/ BE Request for Approval of Change Form
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/18/2017 - Ordinance No. 22679-04-2017
DATE: Tuesday,April 18, 2017 REFERENCE NO.: **C-28192
LOG NAME: 60ESWMEXTAlTNPFUNDING
SUBJECT:
Adopt Appropriation Ordinance in the Amount of$94,860.00 for Increased Project Management and
Material Testing Costs on Southeast Water Main Extensions Project (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing estimated
receipts and appropriations in the Water Capital Fund in the amount of$94,860.00 from available funds
for the purpose of funding the Southeast Water Main Extensions project.
DISCUSSION:
On September 18, 2012, Mayor and Council Communication (M&C C-25847), the City Council authorized
the execution of an Engineering Agreement with Teague Nall and Perkins, Inc., in the amount of
$410,620.00, for the Southeast Water Mains Extension Project.
This agreement requires additional funding for project management material testing and to cover costs
associated with Amendment No. 1, in the amount of$64,860.00, that will provide for additional design and
survey services on the project.
In addition to the amendment amount, $30,000.00 is required for project management and material
testing. This project will have no impact on the Water Department's operating budget when completed.
Design is expected to be completed by March 2018. Construction is expected to start in August 2018 and
be completed by May 2019. The total cost for the Southeast Water Main Extensions project is estimated to
be$2,830,000.00.
The project is located in COUNCIL DISTRICT 5, Mapsco 106Q, 106R, 107E, 107J, 107N. and 107T.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of
the Water Capital Fund. The Fiscal Year 2017 Water Operating Budget includes appropriations of
$21,060,000.00 for the purpose of providing Pay-As-You-Go Funding for Capital Projects. After this
transfer for Fiscal Year 2017, the balance will be $12,906,270.00. Funding for the Southeast Water Main
Extensions project is as depicted below:
I lFund Existing ( Additional Project
Appropriations I Appropriations Total*
I
Logname: 60ESWMEXTAlTNPFUNDING Page 1 of 2
Water Capital
Fund 59601 , $540,620.00 $94,860.00 $635,480.00
Project Total 1 $540,620.00 $94,860.00 1$635,480.00
* Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department Accoun Project lProgramrctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Rakesh Chaubey (6051)
ATTACHMENTS
1. 60ESWMEXTAl TNPFUN DING FID Tables.pdf (CFW Internal)
2. 60ESWMEXTAITNPFUNDING MAP01.pdf (Public)
3. 60ESWMEXTAITNPFUNDING MAP02.pdf (Public)
4. 60ESWMXTAlTNPFUNDING WATER CAP FUND A017 .docx (Public)
5. SAM Teague Nall and Perkins Inc.pdf (CFW Internal)
Logname: 60ES WMEXTA 1 TNPFUNDING Page 2 of 2
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Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
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Signature\
1z AKESH C+1AIL)C3i✓y
Name of Employee
Title