HomeMy WebLinkAboutContract 32032-B8 v7 / A
APPENDIX B-8
In accordance with the Professional Services Agreement signed between Matrix
Resources, Inc. ("Contractor") and the City of Fort Worth ("Client") on June 22, 2005,
City Secretary Contract (CSC) No. 32032, as amended by CSC No. 37230, collectively
the "Professional Services Agreement," is incorporated into the Professional Services
Agreement is hereby amended to read as follows.-
1.
ollows:1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, unless
otherwise terminated in accordance with CSC No. 32032, as amended.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement, Ct3C No. 32032, as amended, and
specifically the services to be provided under Section 1 of said agreement.
3. The services to be performed under this Werk Order shall be as follows:
TECHNICAL WRITER
The position will be instrumental in documenting Financial Management. Services
departmental procedures including, but not limited to, Administration, General Ledger,
Purchasing, Risk Management, Budget, Capital Projects, Financial Systems, and
Treasury Services processes. Currently, most of the methods, processes, and
procedures have been documented. Of the documented procedures approximately 10
percent have been converted for use in RobHelp,
The focus will be to continue documenting and publishing in key procedures in
RoboHelp. Specific attention must be given to the Comprehensive Annual Financial
Report (CAFR) procedures. Equal focus will be given to the documentation of ancillary
procedures identified in the Table of Contents section of the Departmental Procedure
Manual.
® Must familiarize themselves with the structure of the procedure manual and the
structure of the Finance and Accounting functions. This is necessary to establish
contact with key departmental contributors.
Interview key departmental personnel (on a non-invasive basis) to glean detailed
procedure content from the topically focused conversation.
® Translate this discussion into documented procedure steps that are accurate,
repeatable and trainable.
CY Review work product output with Finance and Accounting Management staff for
approval or corrective feedback.
Appendix 13-8 to Professional Services Agreement
Matrix Resources, Inc.
Page 1 of
Take existing docurnentation, develop additional procedures, and publish
information in the RoboHelp application.
Personnel assigned to provide services under this Work Order:
Name: Caroyln Medlock
Start Date: November 10, 2008
End Date: Upon completion of all services contemplated herein, unless otherwise
terminated in accordance with CSC No. as amended.
Payment Terms:
Payment Rate: $69.00 per hour
AGREED AND ACCEPTED:
CITY OF FORT WORTH MATRIX RESOURCES INC.
Karen L. Montgomery Igure
Assistant City Manager/CFO ----�
Date:
Name
APPROVED AS TO FORM AND
LEGALITY: —
Title
9N - —
Maleshia Fa Amer Date
Assistant City Attorney
A,tk steel by:
CV-\L�� Contrfa^ct. A.uthorizatioR
Marty Hendrix, City Secretat� 13I 06
Date
Appendix B-8 to Professional Services Agreement
Matrix Resources, Inc.
Page 2 of
City of Fort Worth,. Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/3/2008
DATE: Tuesday, June 03, 2008
LOG NAME: 04STAFFING EXT REFERENCE NO.: C-22834
SUBJECT:
Authorize an Amendment to Extend Non-Exclusive Agreements with Matrix Resources, Inc., Sentari
Technologies, Inc., and TEKsystems, Inc., for Technology Staffing Augmentation and Placement
Services for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an amendment to extend non-exclusive agreements with Matrix Resources, Inc., Sentari
Technologies, Inc., and TEKsystems, Inc., for technology staffing augmentation and placement services for
the Information Technology Solutions Department in an amount not to exceed $1,870,000.00; and
2. Authorize the contract extensions to begin June 1, 2008, and continue for one year for each vendor.
DISCUSSION:
On May 24, 2005, (M&C P-10157) the City Council authorized the City Manager to enter into non-exclusive
agreements with Matrix Resources, Inc. (Matrix), Sentari Technologies, Inc. (Sentari), and TEKsystems,
Inc. (TEKsystems), for technology staff augmentation and placement services on an as needed
basis. These agreements allow City departments to augment staff with contractors to assist in the
development and implementation of technology projects and day-to-day support of existing systems. Over
the last three years, the City has engaged all three of the vendors for assistance with installation and
implementation of software packages, short-term resolution of problems, such as staffing shortages for
technology related projects, and limited staffing placement.
These agreements were approved after a completed Request for Proposal (RFP) process. Earlier this year
a new RFP was issued for staffing services for approximately 38 technology job classifications. After receipt
of proposals from vendors, staff discovered errors in the specifications as advertised. As a result, the
proposals were considered non-responsive and a new RFP will need to be issued. A Mayor and Council
Communication will be submitted for approval to reject all responses to the current RFP prior to the
issuance of a new RFP.
City staff is recommending an extension of one year for all three agreements to ensure that current City
projects using contractors are not adversely affected and to allow sufficient time to issue a new RFP and
evaluate responses. Currently, four major initiatives for the City have one or more critical contract staff
assigned to the projects: the E-Gov project, the Public Safety Radio Re-banding project, the Computer
Aided Dispatch (CAD) project and the Enterprise Resource Planning (ERP) project. The total amount for
expenditures is based on projections for all current augmentation projects with a small reserve for future
augmentation requests. Each time a request for staff augmentation is made, the user department and/or
project fund will verify that funds are available to pay the projected costs.
M/WBE-The City's MWBE Ordinance will be complied with through the utilization of one of the three
Logname: 04STAFFING EXT Page 1 of 2
consultants that is certified MWBE firm for a minimum of 25 percent participation of all expenditures.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current operating or project budget, as
appropriated, of the participating departments.
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by- Karen Montgomery (6222)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Mai Tran (8435)
Larry Schuessler(8461)
Logname: 04STAFFING EXT Page 2 of 2