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Home My WebLink AboutContract 33208 AMENDMENT NO. 3 STATE OF TEXAS § CITY SECRETARY CONTRACT NO. § (M&C Needed) COUNTY OF TARRANT § WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc., (Engineer) made and entered into City Secretary Contract No. 30817, (the Contract) which was authorized by the City Council by M&C C-20145 on the 6th day of July, 2004; and WHEREAS, the Contract involves engineering services for the following project: Operational Assessment and Alternative Evaluations for the Active Pool of the Fort Worth Water Gardens. WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in M&C C-21250, adopted by the City Council on the 10th day of January, 2006, and further specified in Attachment A-3, B-3 and A-4, all of which are attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $56,019.00. 2. Article II, of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of$ 549,395.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. STANDARD ENGINEERING AGREEMENT AMENDMENT M&C REQUIRED(REV 10/06/05) Page 1 of 2 EXECUTED on this the day of ' , '006, in Fort Worth, Tarrant County, Texas. ATTEST: CITYOF RT WORTH By: Marty Hendrix Libby atson City Secretary Assistant City Manager contract Authorization VA EC MEN D: -- D Date --- I ndle a 7- rw d Acting irector Director, Eng neering Department APPROVED AS TO EOR-M-- , AND L LIN: As 'stan"Kttorhey f �r�,�se aNd /U ;Geo/s Engineer By: STANDARD ENGINEERING AGREEMENT AMENDMENT _ M&C REQUIRED(REV 10/06/05) _ Page 2 of 2 cr. c.-. i' ATTACHMENT A-3 GENERAL SCOPE OF SERVICES AMENDMENT#3 TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF FORT WORTH AND FREESE AND NICHOLS, INC. FOR OPERATIONAL ASSESSMENT AND ALTERNATIVE EVALUATIONS FOR THE ACTIVE POOL AREA OF THE FORT WORTH WATER GARDENS ADDITIONAL SERVICES FOR DETAILED DESIGN OF KIOSK AND SIGNAGE, BUILDING ADDITION TO PUMP ROOM #2,AND MISCELLANEOUS IMPROVEMENTS SECTION 1 —INTRODUCTION This amendment is for additional services related the detailed design of the informational kiosk and entry signs proposed during the study phase of the project by the City's architectural consultant. The City had originally requested the architectural consultant to perform the schematic and detailed design,but the architectural consultant was not able to complete the detailed design in the time frame needed to meet the scheduled bid dates. Therefore, the City requested Freese and Nichols, Inc. to perform the detailed design based on the schematic designs prepared by the architectural consultant. Additionally, Freese and Nichols, Inc. determined during the detailed design that it would not be possible to provide an access door from the sidewalk level to pump room#2 as contemplated in the conceptual design because of the ADA improvements which raised the elevation of the sidewalk approximately 2' above the elevation shown on the original construction drawings. In order to provide the doorway, which was identified as a necessary design element to improve safety and maintainability of the facilities, an addition to Pump Room #2 was designed that allowed for installation of a door into the pump room as well as a location for the chemical feed equipment separate from the electrical switchgear in the pump room. This effort was not anticipated in the original scope of work. Freese and Nichols,Inc.also determined that a damaged section of the Wet Wall should be replaced as part of this project. The damaged wall was to have been repaired as part of the City's operating budget,but the nature of the repair work will require removal of a section of the Plaza paving which is to be replaced during this project. Therefore, it was recommended to repair the Wet Wall under the current project to avoid the need to remove and replace the new Plaza paving. Attachment A3-1 Re 'ised 6 125705--, k r ' ` SECTION 2—ADDITIONAL SERVICES This section describes the additional services FNI will provide relative to the design of the kiosks and signs, addition to Pump Room #2. A. DETAILED DESIGN PHASE 1. DETAILED DESIGN OF KIOSKS a. Coordination with architectural consultant and City staff. b. Architectural design of finishes and signage panel mounting details. c. Structural design of foundation,reinforcing,construction sequence and jointing. d. Structural and architectural plans, elevations, sections and details. e. Structural and architectural specifications. f. Construction technical specifications. 2. DESIGN OF ADDITION TO PUMP ROOM #2 a. Coordination with architectural consultant and City staff. b. Architectural layout of building and retaining walls. c. Structural design of foundation,reinforced concrete walls and roof,construction sequence and jointing. d. Structural and architectural plans, elevations, sections and details. e. HVAC and lighting design. f. Structural, architectural, HVAC and electrical specifications. B. BID OR NEGOTIATION PHASE No Changes to Bid/Negotiation Phase Services C. CONSTRUCTION PHASE The services described in Section 3,paragraphs(a)through(n) shall be modified to include work associated with the kiosks and addition to Pump Room #2. D. OPERATING PROCEDURES MANUAL No Changes to Operating Procedures Manual Services Attachment A3-2 Revised 6-25-05 EXHIBIT AM SCHEDULE Estimated Task Completion Kiosk Design Final Plans and Specs 7/30/05 Addition to Pump Room#2 Final Plans and Specs 7/30/05 Attachment A3-3 Revised 6-25-05 ATTACHMENT C CHANGES AND AMENDMENTS TO STANDARD AGREEMENT No Changes to Standard Agreement Attachment C-1 (OFF97041]CADOCUMENTS AND SETIINGSTIMM-11 LOCAL SETTINGS\TEMPORARY INTERNET FILES\OLK13\ATTACH A-CONTRACT MOD43-B-22-05(KIOSKS).DOC ATTACHMENT"B-3" Freese&Nichols,Inc. Contract Modification#3 Additional Services for Design of Kiosk,Signs and Addition to Pump Room#2 Fort Worth Water Gardens Schedule of Costs 22-Aug-05 Task Section A-Design of Kiosks and Signs Principal Project Sr. Project Manager Engineerl EugJ Designer CADD Word Total Subtotal Tech Processor HouTask Fee Architect Architect I Project CoordinationfM mt 6 6 $1,029 2 Architectural Coordination/Details 32 32 $4,672 3 Structural Design 44 8 32 84 $10,030 Labor Cost Subtotal 0 6 32 44 8 32 0 122 S 15,732 Expenses Quantity Units Unit Cost Subtotal Computer Expenses M30,00 hrs Sl0 s0 CADD Expenses hrs $10 5320 General Expenses Printin lottin Sheets $2.50 $75 B!W Reproduction Sheets $0.10 $0 _ Color Re roduction Sheets S1.00 sit Mileage Miles $0.375 S0 Miscellaneous S.O..I _ Ex erases Subtotal S395 Expeam with 15%Mark-up $454 Subtotal Si6,186 Sr. Project Task Design o(AddiHon of Pump Room q2 Principal PaOJect ge Engineer/ EngJ Designer CADD Word Total flSubtotalManager Architect Architect Tech Processor Houn 1 Project Coordination/M mt 8 82 Architectural Desi B 83 Structural Desi 140 40 1804 Mechanical Desi HVAC 4 40 16 605 Electrical Desi 4 8 8 20 Labor Cost Subtotal 0 8 16 188 01 64 0 276 S 34 38 Expenses unnti Units Unit Cost Subtotal Computer Ex erases 0.00 hrs SIO so CADD Expenses 64.00 hrs $10 1 5640 General Ex erases Printinjifflotting 40.00 Sheets $2.50 V00 B/W Reproduction 0.00 Sheets $0.10 so Color Reproduction 000 Sheets 51.00 so Mileage 0.00 Miles $0.375 s0 Miscellaneous s0 Expenses Subtotal 1 $740 Ex rases with 15%Mark-up 5851 Subtotal $35,789 Sr.Projl FNI TOTAL ENGINEERING SERVICES Principal Prolte1 Elect Jr.Protect Designer CADD Word hHours Subtotal Manager Engincer Engineer Tech Processor Task FeeTotal Hours 0 14 48 232 8 96 0Labor Costs so 52,402 $7,008 $31,332 51,168 $6760 S0S 50,669Ex enses Com uter Ex enses CADD Ex enses General Expenses PrintingfPlotfing S 175 B/W Reproduction S Color Reproduction $ Mileage S Miscellaneous S Ex rases Subtotal S 1,135 Ex rases with 15%Mark-up $1,305 TOTAL PERSONNEL COSTS AND EXPENSES $51,975 Fs S—ry Contract Mod#3 8-22-05(kiosks) ATTACHMENT A-4 GENERAL SCOPE OF SERVICES AMENDMENT#4 TO AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF FORT WORTH AND FREESE AND NICHOLS, INC. FOR OPERATIONAL ASSESSMENT AND ALTERNATIVE EVALUATIONS FOR THE ACTIVE POOL AREA OF THE FORT WORTH WATER GARDENS ADDITIONAL SERVICES FOR DETAILED DESIGN OF REPAIR OF WET WALL SECTION 1 —INTRODUCTION This amendment is for additional services related the detailed design of repairs to the concrete wet wall. The City had originally planned to perform these repairs in the future as part of routine ongoing maintenance operations. However, the repair of the severe cracking and spalls on this section of the Wet Wall will require a large section of the wall to be removed and replaced, which will also require the surrounding Plaza paving to be removed and replaced. This section of the Plaza paving must be replaced under the current project to allow for installation of electrical conduit for the lighting system. Therefore,FNI recommended that the Wet Wall repairs be included in the current project to avoid the need to remove and replace this section of Plaza paving a second time. 1 P �J] ✓ifs L �� Attachment A4-1 Revised 8-22-05 SECTION 2—ADDITIONAL SERVICES This section describes the additional services FNI will provide relative to the design of the design of the repairs to the Wet Wall. A. DETAILED DESIGN PHASE 1. DETAILED DESIGN OF KIOSKS a. Coordination with architectural consultant and City staff. b. Structural design of Wet Wall repairs. c. Structural and architectural plans, elevations, sections and details. d. Construction technical specifications. B. BID OR NEGOTIATION PHASE No Changes to Bid/Negotiation Phase Services C. CONSTRUCTION PHASE The services described in Section 3,paragraphs(a)through (n)shall be modified to include work associated with the repair of the Wet Wall. D. OPERATING PROCEDURES MANUAL No Changes to Operating Procedures Manual Services ail Attachment A4-2 Revi§-T&-=-'5.."..... F R EXHIBIT A4-1 SCHEDULE Estimated Task Completion Design of Repairs to Wet Wall Final Plans and Specs 7/30/05 Attachment A4-3 Revised 8-22-05 ATTACHMENT C CHANGES AND AMENDMENTS TO STANDARD AGREEMENT No Changes to Standard Agreement Attachment C-1 [OFF9704 I]CAD000MENTS AND SETTINGS\PITCHFH\I OCAL SETTINGS\TEMPORARY INTERNET FILES\OLK I3\ATTACH A-CONTRACT MOD 44 8-22-05(WET WALL).DOC ATTACHMENT"B-3" Freese&Nichols,Inc. Contract Modification#4 Additional Services for Design of Repairs to Wet Wall Fort Worth Water Gardens Schedule of Costs 22-Aug-05 Project Sr. Project CADD Word Total Subtotal Task Section A-Design of Kiosks and Signe Principal Manager Engineer/ Eng. Designer Tecb Processor Hours Task Fee Architect 1 Desip of Repair of Wet Wall 0 s0 2 Project Coordinaton 2 4 6 $927 3 Si uctural Design 12 12 24 $2,847 Labor Cost Subtotal 0 2 16 0 0 12 0 30 S 3,774 Expenses Quantity Units Unit Cost Subtotal Computer Expenses 4.DO hes SIO S40 CADD Expenses 1200. hes $IO 1 $120 General Expenses PrintinglPlotfing 30.00 Sheets 52.50 $75 B/W Reproduction Sheets $0.10 SO Color Reproduction Sheets $1.O0 S0 Mileage Miles $0.375 SO Miscellaneous SO Expemses Subtotal S235 Expenses with 15%Mark-up $270 Subtotal 54,044 JJ ti Fa Summery Connect Mod 04 5-22-05(wd wall) ATTACHMENT"B-3" Freese&Nichols,Inc. Contract Modification 04 Additional Services for Design of Repairs to Wet Wall Fort Worth Water Gardens Schedule of Costs 22-Aug-0S FNI TOTAL ENGINEERING SERVICES Principal Project Engineer/ Project Designer CADD Word Total Subtotal Manager Architect Engineer Tech Processor Houn Tok Fa Total Hours 0 2 16 0 0 12 0 Labor Costs $0 S343 $2,336 SO $0 $1,095 SO S 3,774 Expenses Computer Expenses S 40 CADD Expenses S 120 General Ex erases PrinfinglPlotting S 75 B/W Reproduction S Color Reproduction S Mile-age S Miscellaneous $ Expenses Subtotal S 235 Expenses with 15%Markov $270 TOTAL PERSONNEL COSTS AND EXPENSES $4,044 :} l Fec Summary Cmvrl Mod 04 8-22-05(wel wall) Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/10/2006 - Ordinance No. 16761-1-2006 & Ordinance No. 16762-1-2006 DATE: Tuesday, January 10, 2006 LOG NAME: 80WGKIOSK REFERENCE NO.: C-21250 SUBJECT: Adopt Appropriation Ordinances and Authorize Execution of Third Amendment to City Secretary Contract No. 30187, Agreement for an Operational Assessment and Alternative Evaluation for the Active Pool of the Fort Worth Water Gardens RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Capital Projects Reserve Fund by $56,019 from available funds; 2. Authorize the transfer of $56,019 from the Capital Projects Reserve Fund to the Specially Funded Capital Projects Fund; 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Specially Funded Capital Projects Fund by $56,019; and 4. Authorize the City Manager to execute an amendment to City Secretary Contract No. 30187 with Freese and Nichols, Inc. (FNI) not to exceed $56,019 for additional design services related to Pump Room No. 2, kiosk and signage and miscellaneous renovations. DISCUSSION: On July 6, 2004, (M&C C-20145) the City Council authorized the City Manager to execute an agreement with FNI for the operational assessment and alternative evaluation to the Active Pool of the Fort Worth Water Garden. The first contract amendment provided for preliminary design, engineering and architectural analysis to determine modifications that would best address the needs to enhance safety, improve maintenance, preserve the aesthetic quality and reduce operational cost. Due to the age of the facility and additional safety enhancements recommended by staff as part of an internal Risk Assessment, the second amendment to the contract expanded the scope of services to further evaluate the electrical and lighting systems as well as the mechanical infrastructure of Pump Room No. 2. This third amendment to the contract addresses detailed design for an accessible at grade entrance to Pump Room No. 2. The current access to Pump Room No. 2 is from the roof of the facility and requires maintenance staff to ascend several walls and then descend by ladder into the pump room. The at-grade entrance was identified as a need during the evaluation of the mechanical infrastructure in Pump Room No. 2. The new entrance will provide easier access for maintenance staff to transport chemicals and heavy machinery in and out of the area. Also included in this third amendment is the design of kiosk and signage as recommended in the Risk Assessment conducted by staff. The kiosk will serve as a way finding mechanism as well as providing http://www.cfwnet.org/council_packet/Reports/mc_print.asp 2/14/2006 Page 2 of 2 needed precautionary statements to alert visitors of potential hazards. In addition, based on the desires of interested parties, the opportunity to include a memorial could be incorporated into the design of the kiosk. Miscellaneous renovations refer to the repair of the eastern portion of the Wet Wall where a significant portion of the concrete aggregate surface has failed. Considering the extent of repairs and renovations of the electrical and plumbing systems that are being undertaken in the Plaza area immediate to the Wet Wall, it was prudent to consider this repair in conjunction with those renovations in order to achieve cost savings and construction efficiencies. FNI is in compliance with the City's M/WBE ordinance by committing to 13% MNVBE participation on this project. The Fort Worth Water Gardens is located in District 9 and serves the entire city. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated in the Specially Funded Capital Projects Fund. The cash balance of the Capital Projects Reserve Fund after the transfer will be $1,763.822. TO Fund/Account/Centers FROM Fund/Account/C enters GG10 472040 013010001000 $56,019.00 GC10 538070 0130100010000 $56,019.00 GC35 472010 080080300000 $56,019.00 GC35 539120 080080300000 $56,019.00 Submitted for City Manager's Office b Libby Watson (6183) Originating Department Head: Randle Harwood (Acting Director) (5704) Additional Information Contact: Harold Pitchford (Acting Asst. Dir.) (5728) http://www.cfwnet.org/council_packet/Reports/mc_print.asp 2/14/2006