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Home My WebLink AboutContract 47981-A1 CITY SECRETARY AMENDMENT No.01 CONTRACT NO. TO CITY SECRETARY CONTRACT No. CSC 47981 WHEREAS, the City of Fort Worth (CITY) and CP&Y Inc. , (ENGINEER) made and entered into City Secretary Contract No. CSC 47981, (the CONTRACT) which was authorized by M&C C-27760 on the 07 day of June, 2016 in the amount of $ 993, 774 . 00; and WHEREAS, the CONTRACT involves engineering services for the following project: PROJECT NAME: Dewatering Processes at Village Creek Water Reclamation Facility Project; and WHEREAS it has become necessary to execute Amendment No. 01 to the CONTRACT to change the scope of work. 0� NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: C �.1 1. - Article I of the CONTRACT is amended to include the revised engineering services specified in a proposal dated 5/24/2017, a copy of which is attached hereto and incorporated herein. The cost to City for the revised scope to be performed by Engineer totals $93, 462. 00, which will be paid with funds currently existing in the project funds. (See Attached Funding Breakdown Sheet, Page -3-) 2 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. 112 q� b HCl EAgreementA L RECORD a C , ECR 'ARY �., �F; ,1 �a W WORTH,TX A City of Fort Worth-Professional Serviclate !ia G GCS PMO Official Release 8/1/2012;F Goderya modified 5/23/2017 tw, Page 1 of 3 ud Z� OLS APPROVED: City of Fort Worth ENGINEER CP&Y, Inc ;` D Jay Chapa Assistant City Manager DATE: David Hays, CPA Chief Financial Aficer APPROVAL RECOMMENDED: DATE: 51-311 [-7 Ka t s k u r M&C: Acting Director, Water Department -- Date: APPROVED AS TO FORM AND LEGALITY Contract Compliance Manager: Douglas W. Black Assistant City Attorney By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring ATTEST: all performance and reporting requirements. Mary J. s; r FORT//,,,,-- Farida Goderya, PE City SecretaryO�.••• ••'v0� Senior Project Manager 1. .7FXp,5 og:ICIAL RECORD CI'Ty SECRETARY City of Fort Worth-Professional Services Agreement Amendment Template FT.VIORTH,TX PMO Official Release 8/1/2012;F Goderya modified 5/23/2017 Page 1 of 3 ATTACHMENT A SCOPE OF WORK BASIC SERVICES TASK ITEMS Project Description The work described in this attachment generally refers to the following engineering activities for the City of Fort Worth's Village Creek Water Recycling Facility. The following major items are included in the work. 1. Perform additional data gathering at the Dewatering Facility with the intent to develop record drawings showing existing equipment and buildings at the facility. 2. Prepare record drawings 3. Prepare mechanical and electrical equipment inventories of major equipment and include the information in the drawings. This scope is a net no cost change to the original Dewatering Improvements agreement (CSC 47981). To offset this scope and associated fee, the remaining scope items from the original Agreement will be suspended until further notice. SCOPE OF SERVICES Project Tasks The following project tasks are included with this amendment. Task 1: Data Gathering 1. Perform site visits to verify layout and dimensions and to survey the corners of the buildings and other major structures. During the visit, use a 3D-Lidar scanner to record the layout of the site and building interiors. 2. Perform site visits to observe electrical gear and document power sources. City staff will open electrical gear to allow Engineer to observe and document equipment inside the gear. City staff will be responsible for any lock-out and tag-out required for the work. 3. Perform site visits to gather data on the equipment for use in developing the equipment inventory. Data collection will include readily available on nameplates or provided by plant staff. For large equipment, Engineer will contact the vendors to obtain more detailed information, if necessary. 4. Meet twice with plant staff to review data gathered and obtain additional vendor information for the equipment inventories. Task 2: General and Civil Drawings. Page 1 VCWRF Dewatering Amendment#1 Attachment May 24, 2017 (Existing Site and Facilities Record Drawings) 1. Using aerial survey data obtained during from the Peak Flow Improvement project and additional information obtained from Task 1, Engineer will develop the following drawings. a) Cover b) Index c) Symbols d) Overall Site Plan e) Grading Plan fj Drainage Plan g) Yard Piping Plan h) Yard Piping Profiles for gravity lines i) Road Plan j) Road Profiles Task 3: Mechanical Drawings 1. Using information obtained from Task 1 as well as coordination meeting with plant staff, Engineer will develop the following drawings. a) PMIDs for the following systems (i) BFPs and BFP Feed Pumps (ii) Polymer System (iii)Chlorine Dioxide System (iv)Storage Tanks, Valves, and Piping (v) Lime Feed System (vi)Storm and Filtrate Pump Systems b) Dewatering Building Mechanical Plans and 3 Sections c) Tank Area and Piping Mechanical Plans and 2 Sections d) Lime System and Dewatered Storage Mechanical Plans and 2 Sections Page 2 VCWRF Dewatering Amendment#1 Attachment May 24, 2017 (Existing Site and Facilities Record Drawings) e) Filtrate Pump Station Plan and Section f) Storm Water Pump Station Plan and Section g) Mechanical Equipment Inventory Sheet Task 4: Electrical Drawings 1. Using information obtained from Task 1 as well as coordination meeting with plant staff, Engineer will develop the following drawings. a) One Line Diagram b) Electrical Panels Elevation c) Site Electrical d) Electrical Equipment Inventory Sheet Task 5: Structural/Architectural Drawings 1. Using information obtained from Task 1, Engineer will develop the following drawings. a) Dewatering Building Elevations (4 Sides) b) Floor Elevations. c) Floor Plan with doors and sizes d) Layout of Columns in Dewatering Building Task 6: Maintenance Building 1. Include Maintenance building in the Record Drawings. a) Floor plan, Mechanical, Architectural, and Electrical elements Task 7: Fueling Station 1. Include Fueling Station in the Record Drawings a) Layout, Mechanical, and Electrical elements Task 8: Contractor's Office 1. Include the contractor's office in the Record Drawings a) Floor Plan, Architectural, and Electrical elements Task 9: SUE Services Page 3 VCWRF Dewatering Amendment#1 Attachment May 24, 2017 (Existing Site and Facilities Record Drawings) I. Include SUE services, three test holes, to locate elevation of buried piping. a) Perform a Quality Level A (Test Holes) survey of specific locations b) Three test holes (0' —6' deep in unpaved areas) c) Survey Data Collection/CAD/PM Task 10: Structural Condition Report(Optional Item) 1. Visit the site and document current condition of the structures. Field documentation will include the following. a) Photographs with Timestamps of the major structural components b) Note areas of significant cracking in concrete structures c) Note areas of significant corrosion on concrete and metal components d) Note structural components that should be monitored due to corrosion or fatigue. 2. Recommendations and probable costs for specific repairs are not included in this work. 3. Deliverable. Develop a Structural Condition Report that includes the following. a) Overview photographs of the structures b) Photographs of areas showing significant cracking and corrosion c) Overall Map indexed to key photographs d) Text describing the work, findings, and areas recommended for continued monitoring. Task 11: Deliverables 1. Engineer will provide the following deliverables for this work. a) Preliminary Record Drawings. Provide five (5) 11 x 17 copies of the preliminary drawings for review by City staff. City staff will review the Preliminary Record Drawings and provide comments. Engineer will meet with the City staff to review comments and walk through the facility with City staff. b) Record Drawings. Provide five (5) 11 x 17 copies of the Record Drawings and a PDF electronic version. Page 4 VCWRF Dewatering Amendment#1 Attachment May 24, 2017 (Existing Site and Facilities Record Drawings) ATTACHMENT B COMPENSATION Compensation Engineer will provide services related to the Village Creek Water Reclamation Facility Dewatering Site Record Drawings for a lump sum fee $93.462.00. Engineer's compensation for the project will be in accordance with the following schedule. Task SBE Total Fee Task 1. Data Gathering $25,187.50 Task 2. General and Civil Drawings $11,160.00 Task 3. Mechanical Drawings $18,073.00 Task 4. Electrical Drawings $12,136.50 Task 5. Structural/Architectural Drawings $8,478.50 Task 6. Maintenance Building $2,697.00 Task 7. Fuel Station $1,984.00 Task 8. Contractors Office $2,697.00 Task 9. SUE Services $6,730.00 Task 10. Structural Condition Report(Optional) Task 11. Deliverables 3,518.50 Materials/Miscellaneous 800.00 Total Engineer's Compensation 0.0% $93,462.00 Page 5 VCWRF Dewatering Amendment#1 Attachment May 24, 2017 (Existing Site and Facilities Record Drawings) i City of Fort Worth Departmental Request for Waiver Of MBE/SBE Subcontracting/Supplier Goal Water $93,462.00 5/30/2017 DEPARTMENT NAME: ESTIMATED COST / PROPOSAL DATE VCWRF Dewatering Facilities 100074 NAME OF PROJECT/BID: DOE/PROJECT NO. FaridaGode a DoWlyiipoidbyf'n.Gotl"' ry 0.a:2017.05.3010:4102-05W 8214 5/30/2017 SIGNATURE OF /PROJECT MANAGER EXTENSION DATE NIGP CODE Prior to advertisement, the contracting/managing department shall determine whether the bid/proposal is one which MBE/SBE requirements should not be applied. MBE/SBE requirements may be waived upon written approval of the MWBE Manager. If one of the conditions listed below exists,the contracting/managing department shall notify the Manager via this form,stating the specific reason(s)for requesting a waiver. If the contracting/managing department and the Manager are in conflict over the granting of a waiver, either may appeal to the City Manager, or designee, and his/her decision is final. Please Check Applicable Reason: DA. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the public or administrative emergency exists which requires the goods or services to be provided with unusual immediacy; or =B. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from source(s) where subcontracting or supplier opportunities are negligible; or OC. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the application of the provisions of this ordinance will impose an economic risk on the City or unduly delay acquisition of the goods or services; or =D. MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the MWBE Waiver is solicited based on the sole source information provided to the MWBE Office by the managing department's project manager. Justify Commodity or Service Waiver Request: This was an additional scope requested by City,which has no opportunities for MWBE/BDE participation. See attached Fee table. Please use additional sheets,if needed M/W133 OFFICE USE ONLY: 3/Al Approved Signature U-M/WBE Authorized Personnel Date Not Approved Signature of M/WBE Authorized Personnel Date Rev.2-20.17