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HomeMy WebLinkAboutContract 33352 CITY CONTRAT No Y� CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is between the City of Fort Worth (the "CITY"), and CH2M HILL, Inc. (the "ENGINEER"), for a PROJECT generally described as: Village Creek Wastewater Treatment Plant Assessment. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this ENGINEERING AGREEMENT a1 Page Iof15 CRY -01--IiEtklff AGREEMENT until paid in full, including interest. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible plastic film sheets, or as otherwise approved by CITY, which shall ENGINEERING AGREEMENT Page 2 of 15 r, /-,t,i� r^. r-4!Ro� become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If, for any reason, the ENGINEER should make an on-site observation(s), on the basis of such on-site observations, if any, the ENGINEER shall endeavor to keep the CITY informed of any deviation from the Contract Documents coming to the actual notice of ENGINEER regarding the PROJECT. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with ENGINEERING AGREEMENT Page 3 of 15 Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Minority and Woman Business Enterprise (M/WBE) participation In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from ENGINEERING AGREEMENT Page 4of15 1 �� 2 participating in City contracts for a period of time of not less than three (3)years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection(3) hereof. CITY shall give subcon- sultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. ENGINEER's Insurance (1) Insurance coverage and limits: ENGINEER shall provide to the CITY certificate(s) of insurance documenting policies of the following coverage at minimum limits that are to be in effect prior to commencement of work on the PROJECT: Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate Automobile Liability $1,000,000 each accident on a combined single limit or $250,000 Property Damage ENGINEERING AGREEMENT Page 5 of 15 $500,000 Bodily Injury per person per occurrence A commercial business policy shall provide coverage on "Any Auto", defined as autos owned, hired and non-owned when said vehicle is used in the course of the PROJECT. Worker's Compensation Coverage A: Statutory limits Coverage B: Employer's Liability $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Professional Liability $1,000,000 each claim $2,000,000 aggregate Professional liability shall be written on a claims-made basis and shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the City for each year following completion of the contract. Under no circumstances shall a "claims-made and reported policy or provision" be acceptable to the City. (2) Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. (a) Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. I (b) Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. (c) Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. (d) A minimum of forty-five (45) days notice of cancellation or material ENGINEERING AGREEMENT Page 6 of 15 "fiCITr, 1 4�p} ejnn R change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. (e) Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A: VII in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. (f) Deductible limits, or self insured retentions, affecting insurance required herein shall be acceptable to the CITY in its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or letters of credit may also be acceptable to the City. (g) Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. (h) The City shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion, the ENGINEER may be required to provide proof of insurance premium payments. (i) The Commercial General Liability insurance policy shall have no exclusions by endorsements unless the CITY approves such exclusions. Q) For all lines of coverage underwritten on a claims-made basis, other than Professional Liability, the retroactive date shall be coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. (k) The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement and all insurance required in this section, with the exception of Professional Liability, shall be written on an occurrence basis. (1) Subconsultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. ENGINEERING AGREEMENT Page 7 of 15 When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the ENGINEER will, if requested, assist the CITY in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities -Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. ] 11 ENGINEERING AGREEMENT �r'( �11J5i 3:S��c%��•' ' Page 8of15 A. City-Furnished Data The CITY will make available to the ENGINEER all technical data in the CITY's possession relating to the ENGINEER's services on the PROJECT. The ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services and will provide labor and safety equipment as required by the ENGINEER for such access. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule in Attachment A. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In ENGINEERING AGREEMENT Page 9 of 15 consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractors negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. 1. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. ENGINEERING AGREEMENT Page 10 of 15 (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The final designs, drawings, specifications and documents shall be owned by the CITY. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER. ENGINEERING AGREEMENT Page 11 of 15 D. Termination (1) The CITY may terminate this agreement for its convenience on 30 days' written notice. Either the CITY or the ENGINEER for cause may terminate this AGREEMENT if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing storage containers, microfilm, electronic data files, and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the work underway at the time the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER' compensation will be made. F. Indemnification (1) The ENGINEER agrees to indemnify and defend the CITY from any loss, cost, or expense claimed by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of the ENGINEER, its employees, officers, and subcontractors in connection with the PROJECT. (2) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person identified above for whom each is liable) is a cause of such ENGINEERING AGREEMENT Page 12 of 15 damage or injury, the loss, cost, or expense shall be shared between the ENGINEER and the CITY in proportion to their relative degrees of negligence or willful misconduct as determined pursuant to T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996). G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. 1. Jurisdiction The law of the State of Texas shall govem the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. J. Alternate Dispute Resolution (1) All claims, disputes, and other matters in question between the CITY and ENGINEER arising out of, or in connection with this Agreement or the PROJECT, or any breach of any obligation or duty of CITY or ENGINEER hereunder, will be submitted to mediation. If mediation is unsuccessful, the claim, dispute or other matter in question shall be submitted to arbitration if both parties acting reasonably agree that the amount of the dispute is likely to be less than $50,000, exclusive of attorney's fees, costs and expenses. Arbitration shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association or other applicable rules of the Association then in effect. Any award rendered by the arbitrators less than $50,000, exclusive of attorney's fees, costs and expenses, will be final, judgment may be entered thereon in any court having jurisdiction, and will not be subject to appeal or modification except to the extent permitted by Sections 10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11). (2) Any award greater than $50,000, exclusive of attorney's fees, costs and expenses, may be litigated by either party on a de novo basis. The award shall become final ninety (90)days from the date same is issued. If litigation ENGINEERING AGREEMENT Page 13 of 15 '� t is filed by either party within said ninety (90) day period, the award shall become null and void and shall not be used by either party for any purpose in the litigation. K. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive termination of this AGREEMENT for any cause. L. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A- Scope of Services Attachment B - Compensation Executed this the Z�}4 day of Fcbr„,f , 20c&. (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK) ENGINEERING AGREEMENT Page 14 of 15 ATTEST: CITYOFFO RTH By: Marty Hendrix c A. Ott City Secretary Assistant City Manager APPROVED AS TO FORM RECOMMENDED: AND LE L ITYY Assistan i ttomeyS. Frank Crumb, P.E. i Water Director ATTEST: ENGINEER By: mes J. rnsh ice-Present ' CH2M HILL, Inc. contrac - aut orization pate ENGINEERING AGREEMENT Page 15 of 15 R 7 Attachment A Under Agreement between City of Fort Worth and CH2M HILL for Village Creek Wastewater Treatment Plant Assessment Phase I - Initial Plant Assessment and Development of Renewal & Replacement Plan Objective The City of Fort Worth (CITY) has recognized the need for a program to address issues related to aging plant infrastructure at the Village Creek Wastewater Treatment Plant (WWTP). More than half of the existing facilities are more than 25 years old and some are almost 50 years old. Problems have been manifested through leaking pipes, equipment failures, and increased operation and maintenance costs. The purpose of this task order is to initiate a coordinated and long-term approach to asset renewal, replacement, and upgrade. The scope of work is based on the City of Fort Worth Request for Proposals dated August 30, 2004 and on a preliminary site review of the Village Creek WWTP performed by CH2M HILL in early 2005. The scope of work addresses high priority needs identified for the plant; additional needs will be addressed in subsequent task orders or by others. Scope of Services CH2M HILL (ENGINEER) will perform engineering services related to capacity and condition assessments of the Village Creek WWTP. Condition assessments are limited to readily accessible equipment and structures. Assessments of underground piping will be addressed in a future Task Order. Task descriptions are as follows: Task 1 — Compilation of Previous Studies Engineer will review and compile the results of relevant studies and reports previously completed for the Village Creek WWTP. Specific tasks to be performed are as follows: 1. Review of Previous Reports. ENGINEER will review prior reports completed since 1998 to identify useful and relevant information, information gaps, inconsistencies, and areas requiring further evaluation. Recommendations and cost estimates from the studies will be compiled. The following identified reports are included in this task: • 1999 Fort Worth Facilities Plan (2000—2020), Freese and Nichols, Inc., August 16, 1999. • Wastewater Conveyance and Treatment Evaluation Study, Alan Plummer Associates, Inc., September, 2003. P: Fort Worth TX City Of 1 • Fossil Creek Satellite WWTP Feasibility Study, Alan Plummer Associates (date unknown). • Fort Worth Village Creek Wastewater Treatment Plant Uprating Study Final Report, Alan Plummer Associates, Inc., March 1998. • Fort Worth Village Creek Wastewater Treatment Plant Aeration Diffuser Study Final Report, Alan Plummer Associates, Inc., August 2004. • Technical Memorandum No. 11 (Draft), Hydraulic Model& Performance Evaluation for Village Creek Wastewater Treatment Plant, Fort Worth Water Department Wet Weather Management Program, March, 1996). • Wastewater Collection System Master Plan 2000-2020, • Study of influent boxes, Malcolm Pimie (date unknown). • Study of odor control, Malcolm Pirnie (date unknown). • Village Creek Sewershed Feasibility Study, Alan Plummer Associates, December, 2001. • High Rate Clarification Improvements Project Design Manual, CDM (date unknown). • Sludge and Biosoldis Management Studies, Halff and Associates (date unknown). • Sludge Drying Study, Multatech Engineering (date Unknown). • Gas Supply and Production Investigation (ongoing) • Vulnerability Assessment, CPY(date unknown). • Blower and Energy Management (Digester Gas System) studies, Multatech Engineering (date unknown). 2. Technical Memorandum. ENGINEER will prepare 5 copies of a draft technical memorandum summarizing the results of this task. Task 2 - Population, Flow, and Load Forecasts To determine future plant capacity requirements, ENGINEER will review prior population, flow, and load forecasts and prepare updated forecasts through year 2025 for the Village Creek WWTP. Specific tasks to be performed are as follows: 1. Service Area Map. Using existing information, ENGINEER will prepare an overlay map defining the existing and anticipated future Village Creek WWTP service areas on a base map. Areas served by customer cities and unincorporated areas will be delineated. 2. Population Forecasts. ENGINEER will summarize historical and future resident population forecasts in 5-year increments for the wastewater service area, using current population forecasts provided by NTCOG. Customer cities and unincorporated areas will be will be overlaid on a TAZ map to provide an estimated breakdown of population by these entities. Areas without sewer service will also be overlaid on the TAZ map to provide an estimated breakdown. P: Fort Worth TX City Of 2 f Yo �Jv'� udl'o I'�G.e 3. Evaluation of Historical Flows and Loads. ENGINEER will evaluate historical wastewater flows by performing the following: a. Summarize historical wastewater flows for the Village Creek WWTP over a 10- year period according to annual average daily flow, maximum month average daily flow, and maximum 2-hour flow. City of Arlington flows will be deducted from the totals where applicable and where data is available. b. Summarize historical wastewater flows for the customer cities and unincorporated areas. c. Assess generally the portions of historical flows attributable to base flows, groundwater infiltration, and inflow/rainfall-dependent infiltration. d. Determine historical per capita flows. e. Summarize historical wastewater BOD, TSS, and TKN concentrations and mass loadings. f. Assess current non-residential contributions to wastewater flows by reviewing water consumption data for major commercial and industrial accounts. 4. Flow and Load Forecasts. ENGINEER will prepare forecasts of future wastewater flows and loads by performing the following: a. Review forecast methodologies previously used and recommend a forecast methodology. It is assumed that a methodology similar to that used in the 1999 Fort Worth Facilities Plan and which uses readily available information will be recommended and used. b. Based on available information, present the variables that will impact future quantities of infiltration/inflow that will be transported to the Village Creek WWTP, including existing sewer rehabilitation, new sewer construction, conveyance system capacity, and precipitation levels. Develop estimates of future average infiltration/inflow quantities. c. If needed for the selected flow forecast methodology, obtain available information on employment forecasts for the service area and land use designations for areas without sewer service. d. Select per capita flow factors to be used as the basis for forecasting base residential and non-residential flows. e. Develop estimates of future average flows and loads for the Village Creek WWTP in 5-year increments through 2025 f. Develop estimates of future peak 2-hour flows for the Village Creek WWTP in 5-year increments through 2025 using results of the 2003 Wastewater Conveyance and Treatment Evaluation Study. Additional collection system modeling is not included. 5. Technical Memorandum. ENGINEER will prepare 5 copies of a draft technical memorandum (TM)describing the results of this task. P: Fort Worth TX City Of 3 Task 3 - Regulatory Compliance Assessment ENGINEER will evaluate plant requirements with respect to existing state and federal regulations and potential changes in regulations. Specific tasks include the following: 1. Discharge Limitations. The likelihood of TCEQ imposing of more stringent discharge limitations to the Trinity River will be assessed through review of existing policy directives of the TCEQ and communications with TCEQ staff, particularly with regard to nitrogen and phosphorus. 2. Flow Blending. Current federal and state policy and direction on wet weather blending of advanced primary treated effluent with secondary effluent will be reviewed and summarized. 3. Solids Management. Current regulatory issues and trends with respect to solids management and beneficial use of biosolids will be reviewed and summarized. 4. Industrial Pretreatment. The status of the City's technically based local limits will be reviewed with respect to current regulations and any potential changes in pretreatment regulations or Texas Surface Water Quality Standards. 5. Energy Management. Village Creek's compliance status with respect to the requirements of Texas Senate Bill 5 will be summarized. Existing information and records will be used to summarize current energy requirements, reductions in energy consumption that have been achieved, and plant power factor. Possible modifications to existing facilities or processes to reduce energy consumption and to improve the plant power factor will be assessed and recommendations will be made. 6. Technical Memorandum. ENGINEER will prepare 5 copies of a draft technical memorandum summarizing the results of this task. Task 4 - Plant Capacity Assessment Because future capital improvement requirements may include new facilities required to expand plant capacity, ENGINEER will determine the existing capacity of major treatment facilities at the Village Creek WWTP. In performing this task, ENGINEER will utilize and incorporate pertinent information from the Fort Worth Village Creek Uprating Study (Alan Plummer Associates, Inc., September, 1997). Specific tasks to be performed are as follows: 1. Desiqn Criteria. ENGINEER will summarize current and potential future effluent limitations, summarize existing process components, and summarize design loading criteria for major unit processes based on TCEQ criteria, standard practice, and previous studies. 2. Activated Sludge System Capacity. ENGINEER will verify the capacity of the activated sludge system (including aeration, biological reactors, and final clarifiers) using the plant simulation model Pro2D. The model will provide a complete plant mass balance for all unit process, incorporating the effect of recycle flows such as thickening and dewatering filtrate and sludge recirculation. Specific subtasks are as follows: P: Fort Worth TX City Of 4 a. Engineer will set up and calibrate model using current wastewater characteristics to simulate current performance. b. ENGINEER will model performance of the existing treatment plant under summer and winter operating conditions and progressively increasing flows to determine the overall biological treatment capacity of the plant, assuming existing permit effluent limitations and design wastewater characteristics. c. ENGINEER will determine the additional capacity requirements for activated sludge system components to treat the 2025 design flows and loads, assuming existing permit effluent limitations. The Pro2D model previously developed will be used in the evaluation. d. ENGINEER will use the Pro2D model to determine the impact on treatment capacity by incorporating anoxic zones for biological nitrogen removal or anaerobic zones for biological phosphorus removal. The additional bioreactor volume needed to meet the forecast flows with biological nitrogen or phosphorus removal will be assessed. Because imposition of both nitrogen and phosphorus effluent limitations is unlikely, modeling to achieve both nitrogen and phosphorus removal will not be performed. The nutrient removal capability already included in the design of Aeration Basins 9-11 will be taken into account in the model. 3. Capacities of Other Unit Processes. Based on the design criteria from subtask 1 and the results of previous evaluations by others, ENGINEER will determine or document the capacity of other processes on a process-by-process basis. Processes evaluated will include influent screens, primary clarifiers, deep media filters, traveling bridge filters, chlorine feed system, chlorine contact chambers, effluent pumps, primary sludge thickeners, secondary sludge thickeners, anaerobic digesters, belt press dewatering units, and lime stabilization system. The capacities of each process will be compared to the 2025 forecast loads to determine the amount of new capacity, if any, that is needed and when the capacity will be needed. Expansion in kind is assumed, i.e., evaluation of alternative types of thickeners, filters, etc., is not included. 4. Capacity Implementation Schedule. ENGINEER will prepare an implementation schedule showing the timing for adding new facilities. 5. Technical Memorandum. ENGINEER will prepare 5 copies of a draft technical memorandum that includes a summary of the evaluations, recommended construction schedule, and preliminary construction cost estimate. ENGINEER will summarize CITY's review comments and furnish 8 copies of the final TM. Task 5— General Asset Condition Assessment ENGINEER will assess and document the condition of plant equipment and facilities. Facilities to be assessed are listed below. • Bar Screens • Grit Removal Facilities • Odor Control Facilities • Primary Clarifiers P: Fort Worth TX City Of 5 • Secondary Treatment Facilities, including Aeration Basins, Blowers, Air Piping, and Final Clarifiers • Onsite Pump Stations • Traveling Crane Filters • Deep Media Filters • Digester Domes and Gas Piping • Belt Press Dewatering Facilities • DAFT Tanks • Sludge Blend/Holding Tanks • Major Gates and Valves • Chlorination Equipment • Other Major Equipment, including Major Electrical Equipment, Gas Turbines and Generators, and Sludge Blend/Holding Tanks Evaluation of piping systems, except for certain above-ground pipes as specifically identified above, is not included in this Task Order unless authorized as an Additional Service. It is anticipated that ENGINEER in future Task Orders will evaluate representative sections of pipe within the following piping systems, which have been identified as highest priority by plant staff: • Return sludge piping from secondary clarifiers to aeration basins • Influent piping from the bar screening facilities to the primary clarifiers • Piping between the primary clarifiers and aeration basins • Piping from the primary effluent pump station to the aeration basins • Final filter effluent discharge piping from filter to outfall • Piping between influent boxes and bar screens Standardized asset condition assessment forms and processes will be used to ensure consistent evaluation. Information for the condition assessment will be obtained from data provided by CITY from existing computer maintenance management system (CMMS) data, interviews with maintenance staff, record drawings, and data acquired from field site visits, which may include various physical observations. The level of effort for this task is based on assessing up to approximately 300 assets. The specific tasks to be performed in the Asset Condition Assessment are described below. 1. Asset and Asset Maintenance Data. ENGINEER will perform an audit of the existing CMMS system to assess the information that is available to assist in the asset condition assessment and the general adequacy of the CMMS system. ENGINEER's CMMS specialist will be on-site for 1-2 days to interview staff. ENGINEER will prepare and submit a brief memorandum summarizing findings, major issues, and recommendations. 2. Assessment Procedures. ENGINEER will prepare draft assessment procedures prior to performing field assessments. The procedures will be finalized following review by CITY. The procedures will include the following: • Standardized asset condition assessment forms for each asset classification, showing the list of condition attributes to be collected for each asset. P: Fort Worth TX City Of 6 • Standard rating system for each asset category so that a standard grading scale will be understood by the field teams and in alignment with CITY expectations. • Condition assessment guidelines. 3. General Condition Assessment. ENGINEER will perform a condition assessment of identified assets, including the following: a. Review Available Data. ENGINEER will review available data for the listed assets. This will include a review of the asset description, maintenance history, available record drawings, and SCADA data. Notes will be maintained to assist the field team, including identification of those assets that are outliers (i.e., near new or nearing end of useful life). b. Field Inspections. ENGINEER team will schedule field visits, meet with CITY representatives, and perform external overview physical inspections of the asset categories listed previously. c. Asset Grading. ENGINEER will grade assets on a suitable scale. The details of this grading system will be discussed during the workshops. d. Useful Life Assessment. ENGINEER will estimate remaining useful lives of equipment and facilities based on estimated useful life, age, and condition assessment. e. Assumptions. Assumptions pertaining to the asset condition assessment are as follows: L CITY will assist in providing: (a) a list of the specified assets included in this scope of work, including where available the equipment number designation, manufacturer, size or model number, and year installed, replaced, or rebuilt; (b) background and maintenance historical data for the specified assets; and (c) SCADA summary information to indicate the operating condition of the asset (run times, outages, pump cycles, etc.). ii. CITY will provide escorts as may be required for the performance of field inspections, and physical access to record drawings and other information. iii. Facility assessments for security are not included. iv. Facility assessments for safety are not included except for observation of the general condition of stairs, handrails, and confined space ventilation systems. Such assessments are not intended as a safety audit. ENGINEER will prepare a Health and Safety Plan for its workers on the project, but is not responsible for CITY workers. Confined spaces will not be entered. vi. Field visits may be scheduled on different days for different categories of assets. P: Fort Worth TX City Of 7 vii. Level of effort for field inspections is based on approximately 3 hours of engineer time per asset category. viii. ENGINEER team members will evaluate the apparent condition of the identified assets using direct observation methods. Testing beyond immediate external physical inspection and monitoring of available meters is specifically excluded from this scope. Likewise, internal inspection of pipes, destructive testing, functional testing of outputs, and vibration, infra red, and oil and precision alignment analyses are not included. ix. Due to operating conditions, safety, availability of staff, lack of accurate identification or location information, limited access, assets under repair, or other specific conditions may prevent some portion of the targeted assets from being assessed. This does not constitute a change of scope or reduction in the project cost, and any of the listed assets which are not physically assessed will be so noted on the condition report. X. CITY will be responsible for opening MCC and control panels for inspection where applicable. 4. Technical Memorandum. ENGINEER will furnish 5 copies of a draft TM that summarizes the procedures and observations of the General Condition Assessment. Task 6— Detailed Condition Assessment of Selected Assets In connection with the general condition assessments, ENGINEER will perform more detailed evaluation of selected facilities to determine renewal and replacement needs. Specific facilities and tasks are as follows: 1. Grit Removal Facilities. ENGINEER will evaluate two grit removal alternatives: 1) rehabilitation of existing hydrocyclone system, and 2) construction of new grit removal system upstream of the primary clarifiers. The two alternatives will be compared based on order-of-magnitude construction costs, differential operation and maintenance costs, and net present worth, as well as applicable non-monetary factors such as process effectiveness. ENGINEER will recommend the preferred alternative. 2. Primary Clarifiers. ENGINEER will estimate order-of-magnitude costs for demolition of existing primary clarifiers 1-12 and for construction of new primary clarifiers to provide the necessary capacity to meet future needs. Use of the new ballasted flocculation primary clarification system will be considered in assessing future needs. 3. Secondary Treatment Facilities. ENGINEER will evaluate specific renewal and replacement requirements for the existing secondary treatment facilities, as follows: a. Evaluate RAS pipe flushing water availability and requirements. b. Assess leaks in the expansion joints of aeration basins. P: Fort Worth TX City Of 8 ,.. ` r�R�v1i:L c. Evaluate replacement of engine with motor drive for large blower. d. Assess condition of walkways and mechanisms for FCs 13-20 based on observation and discussions with staff. If necessary, CITY will drain a representative unit for observation of the mechanism. e. Recommend specific improvements to square clarifiers FC-22 and FC-24, which are currently equipped with circular mechanisms and do not perform satisfactorily. f. Perform field evaluations to identify leaks in the air system piping that require repair or replacement. Evaluate repair/replacement alternatives and make recommendations. Assumptions for this subtask include: (a) CITY will identify location of known leaks; (b) No disassembly of joints or internal inspection is included; (c) No inspection of buried pipe is included, unless pipe joint is exposed by others; (c) Leak detection will be based on application of soaping water or similar method. 4. Onsite Pump Stations. ENGINEER will evaluate on-site pump stations based on field observations, staff input, and review of maintenance records. ENGINEER will make recommendations for renewal, replacement, and additions to capacity to meet redundancy requirements. Hydraulic profile information will be reviewed if available and furnished, but hydraulic analysis of each pump station is not included. 5. Traveling Crane Filters. ENGINEER will evaluate additional requirements for upgrading the traveling bridge filters to address operation and maintenance issues with surface skimmers and traveling bridge mechanisms. Evaluation will be based in part on input from manufacturer's representatives. 6. Deep Media Filters. ENGINEER will evaluate media core sample results and make media recommendations for replacement of existing media. ENGINEER will develop an approach for replacing influent and backwash valves for the deep media filters, using input from one or more construction contractors. The objectives will be to minimize construction costs and filter down time while maintaining acceptable effluent quality. ENGINEER will also evaluate effluent valves for the deep media filters and make recommendations for repair/replacement. 7. Digester Domes and Gas Piping. ENGINEER will evaluate renewal and replacement requirements for the existing anaerobic digesters, including evaluation of means to protect covers from lifting off, and evaluation of bubbling and peeling of insulation. ENGINEER will perform field evaluations to identify leaking valves and steel pipe in the digester gas system that require repair or replacement. ENGINEER will evaluate repair/replacement alternatives and make recommendations. Assumptions for this subtask include: (a) all digester gas piping systems to be evaluated will be in service and operating under normal positive pressure at the time of site visit; (b) valves will be tested in normal operating condition only and will not be operated unless plant staff are present; (c) valves will not be dis-assembled for evaluation; (d) only a sufficient number of accessible flanges, valves, and typical leak sources will be tested to enable assessment of the overall condition of each piping system; and (e) pipe thickness P: Fort Worth TX City Of 9 testing will be non-destructive ultrasonic testing on a sampling of each piping system with the intent being to assess the general extent of corrosion and whether problems are isolated or whether system replacement is advised. 8. Belt Press Dewatering Facilities. ENGINEER will assess the need for renewal/replacement of existing belt filter presses and need for additional belt press capacity. 9. DAFT Tanks. ENGINEER will assess condition of existing DAFT tanks, walkways, and mechanisms based on observations and existing information. If necessary, CITY will drain a representative unit for observation. ENGINEER will compare continued use of DAFT tanks with replacement using gravity belt thickeners. Comparison will be made based on capital costs and differential operating costs. 10. Gates and Valves. ENGINEER will review other major isolation gates and valves throughout the plant and isolation requirements to facilitate maintenance. Motorized actuators for some valves and gates will be recommended based on operating frequency. Vaults around some problematic buried valves will be recommended as appropriate. As part of this task, ENGINEER will review and summarize findings and recommendations from the previous study that evaluated influent flow splitter boxes. Where appropriate, ENGINEER will consult with manufacturer regarding retrofit and replacement options. The level of effort is based on detailed assessment of approximately 12 gates and valves. 11. Chlorination Instrumentation. ENGINEER will evaluate changes to make the chlorination system instrumentation more reliable. 12. Renewal and Replacement Schedule. ENGINEER will summarize recommended improvements from this Task and develop order-of-magnitude renewal/replacement cost estimates for recommended improvements. 13. Technical Memorandum. ENGINEER will prepare and furnish 5 copies of a draft technical memorandum (TM) that includes a summary of the evaluations, recommendations, proposed construction schedule, and preliminary construction cost estimate. Task 7 - Renewal and Replacement Funding Evaluation The results of Task 5 will be used to develop a summary report containing recommendations for future investment. Specific subtasks are as follows. 1. Renewal and Replacement/Capital Improvement Cost Estimates. ENGINEER will estimate the cost of anticipated renewal, replacement, and capital improvements for each of the assets addressed in Task 5. 2. Renewal and Replacement Schedule. ENGINEER will develop a 20-year schedule of anticipated future equipment replacement and associated costs in current dollars (FY 2006 through FY 2025). P: Fort Worth TX City Of 10 3. Technical Memorandum. ENGINEER will prepare 5 copies of a draft TM summarizing the results of this task and containing recommendations for the amount and timing of funds to be deposited into a renewal and replacement fund. Task 8 — Meetings and Workshops ENGINEER will participate in up to eight meetings and workshops throughout the project. The following meetings/workshops are anticipated: • Kickoff meeting to verify scope, schedule, constraints, and expectations • Workshop to discuss CITY comments on Population, Flow, and Load Forecast TM (Task 2) • Workshop to discuss CITY comments on Regulatory Compliance TM (Task 3) • Workshop on biosolids system • Workshop to discuss CITY comments on Plant Capacity Assessment TM (Task 4) • Workshop to discuss CITY comments on General Asset Condition Assessment TM (Task 5) • Workshop to discuss CITY comments on Detailed Asset Condition Assessments TM (Task 6) • Workshop to discuss CITY comments on Renewal and Replacement Funding Evaluation (Task 7) Task 9— Final Report ENGINEER will incorporate CITY comments on the draft TM's and prepare a final report consisting of a compilation of the final TM's in chapter or section format. The final report will include an Executive Summary that summarizes findings and recommended capital improvement/renewal and replacement expenditures. ENGINEER will provide 10 copies of the final report. Task 10—Additional Services Various additional services incidental to the project, but not within the scope of services covered by Tasks 1 through 9 may be added to the ENGINEER's responsibilities by mutual agreement and written authorization from CITY. Additional services may include evaluations of additional facilities, production of additional deliverables, attendance at additional meetings, and evaluation of additional facilities (other than pipelines). Detailed evaluation of piping systems will be performed under a separate task order. Schedule ENGINEER will endeavor to provide draft deliverables in accordance with the following schedule. Final deliverables incorporating CITY comments will be furnished in timely fashion on a mutually agreeable schedule. To avoid delays in the progress of the Projsr-t, it is assumed that CITY will generally provide reviews and comments on the v rious draft P: Fort Worth TX City Of 11 deliverables within approximately 2 weeks of receipt of the deliverable. Deliverable Days from Authorization to Proceed TM 1 —Compilation of Previous Studies(Task 1) 50 TM 2—Population and Load Forecast(Task 2) 80 TM 3—Regulatory Compliance(Task 3) 80 TM 4—Plant Capacity Assessment(Task 4) 150 TM 5—General Condition Assessment(Task 5) 150 TM 6—Detailed Condition Assessments(Task 6) 180 TM 7—Renewal and Replacement Funding(Task 7) 210 Final Report 240 P: Fort Worth TX City Of 12 Attachment B Compensation CITY shall pay ENGINEER compensation for personnel time and expenses, with labor costs based on "Salary Cost" times a multiplier of 2.30. "Salary Cost' used herein is defined as the cost of salaries of engineers, draftsmen, office staff, laborers, etc., for time directly chargeable to the project, plus social security contributions, unemployment, excise and payroll taxes, employment compensation insurance, retirement benefits, medical and insurance benefits, sick leave, vacation, and holiday pay applicable thereto. All direct non-labor expenses, including mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, computing systems, telecommunications services, and charges for special health and safety requirements of OSHA, but excluding subcontract expenses, shall be paid at invoice or internal office cost plus a five percent (5%) service charge. Subcontract expenses shall be paid at direct cost plus a ten percent (10%) service charge. Maximum compensation will be $359,700 for Tasks 1 through 9, and $20,000 for Task 10. Maximum total compensation will be $379,700, unless this agreement is modified with a formal amendment. A minimum of 10 percent of the services will be subcontracted to Gupta Associates, Inc., a Minority Business Enterprise. P: Fort Worth TX City Of 1 Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/28/2006 DATE: Tuesday, February 28, 2006 LOG NAME: 60VCWWTP REFERENCE NO.: **C-21323 SUBJECT: Authorize Execution of an Engineering Agreement with CH2M Hill for the Village Creek Wastewater Treatment Plant Facilities Assessment Study RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an Engineering Agreement with CH2M Hill for engineering services related to the Village Creek Wastewater Treatment Plant Facilities Assessment Study for a total fee not to exceed $379,700. DISCUSSION: The Village Creek Wastewater Treatment Plant (VCWWTP) is currently the only wastewater treatment facility for the City of Fort Worth. The plant was constructed as a 5-MGD facility in 1956 and has been expanded over the years to the current 166-MGD rated capacity. In addition to citizens of Fort Worth, VCWWTP also provides wastewater treatment for 22 customer cities, treating wastewater for nearly one million people. More than half of the plant was constructed during the growth of the late 1970's and early 1980's. To address the issues related to the aging plant infrastructure, the Water Department requested proposals from engineering firms to conduct a Facilities Assessment Study. CH2M Hill was selected for this project. As part of this proposed contract, the Engineer will assess the condition of major equipment, structures and processes and make recommendations for repair, replacement or abandonment. The assessment will also evaluate the age, service life, anticipated need, cost and technology of plant processes. City staff will use the assessment results to identify immediate and long range repair needs, aid in proper repair material selection, and reveal influences that may be contributing factors to deterioration. CH2M Hill is in compliance with the City's M/WBE Ordinance by committing to 20% M/WBE participation. The City's goal for this project is 20%. The Village Creek Wastewater Treatment Plant is located in COUNCIL DISTRICT 5. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/20/2006 Page 2 of 2 P274 531200 701300036530 $379,700.00 Submitted for City Manager's Office by: Marc Ott (8476) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Madelene Rafalko (4960) http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/20/2006 CH2MHILL TRANSMITTAL To: City of Fort Worth From: Jerry Foess 1000 Throckmorton Street 12377 Merit Drive, 10th Floor Fort Worth,TX 76102 Dallas,Texas 75251 Attn: Ronald Carlson, P.E. Date: November 11, 2005 Re: Task Order No. 1, Village Creek Plant Assessment We Are Sending You: Quantity Description 2 Signed Engineering Services Agreements-Village Creek Plant Assessment If material received is not as listed, please notify us at once Remarks: Revisions have been incorporated per your request. if acceptable, please return one signed copy. We will begin work upon receiving your notice to proceed. Copy To: Ron Sieger DFW/rRANSMITTAL NOV 11 2005.DOC 1 321509.82.BD t . Hour and Cost Breakdown -Task Order No. 1 Initial Plant Assessment and Development of Renewal and Replacement Plan Classification Hours Labor Expenses Total Task 1-Compile Prev,Studies Mechanical/Process Engineer 8 Project Assistant 12 Project Manager 20 Program Manager 60 Subtotal for A0.01-Compile Prev,Studies 100 15,029 1065 16,094 Task 2-Flow Forecasts Engineer 40 Mechanical/Process Engineer 56 Program Manager 4 Project Assistant 12 Project Manager 104 Technician 20 Subtotal for A0.02-Flow Forecasts 236 29,029 1,815 30,844 Task 3-Reg Compliance Assess Engineer 10 Project Assistant 12 Program Manager 5 Project Manager 44 Subtotal for A0.03-Reg Compliance Assess 71 10,991 450 11,441 Task 4-Capacity Assessment Mechanical/Process Engineer 40 Project Assistant 20 Project Manager 40 Program Manager 134 Subtotal for A0.04-Capacity Assessment 234 35,692 1,892 37,584 Task 5-Genl Condition Asses Asset Management Specialist 40 Project Manager 32 Project Assistant 16 Civil Engineer 4 I&C Engineer 2 Mechanical/Process Engineer 36 Program Manager 44 Subtotal for A0.05-Genl Condition Asses 174 25,400 3,340 28,740 Task 6-Detailed Cond Assess Civil Engineer 2 Client Service Manager 2 Cost Estimator 32 Engineer 4 I&C Engineer 20 Mechanical/Process Engineer 366 Program Manager 112 Project Assistant 32 Project Manager 156 Structural Engineer 28 Technician 8 Subtotal for A0.06-Detailed Cond Assess 762 103,000 7,816 110,816 Task 7-R&R Funding Evaluation Asset Management Specialist 44 Client Service Manager 2 Cost Estimator 24 Engineer 4 Mechanical/Process Engineer 18 Program Manager 8 Project Assistant 20 Project Manager 26 Subtotal for A0.07-R&R Funding Evaluation 146 19,813 1,848 21,661 Task 8-Mtgs&Workshops Asset Management Specialist 12 Civil Engineer 10 Project Manager 24 Project Assistant 12 Client Service Manager 6 Mechanical/Process Engineer 48 Program Manager 60 Subtotal Mtgs&Workshops 172 28,841 1,900 30,741 Task 9-Final Report Program Manager 16 Project Assistant 32 Project Manager 68 Subtotal-Final Report 116 16,400 1,579 17,979 Subtotal for Basic Tasks 2,011 284,195 21,705 305,900 Gupta Associates 53,800 Total for Basic Tasks 359,700 Additional Svcs Engineer 64 Mid Professional 64 Subtotal for Additional Svcs 128 19,200 800 20,000 Grand Total 2,139 303,395 22,505 379,700