HomeMy WebLinkAboutContract 49231 CONTRACTNO.
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March 9,2017 6s�gt 17
Fernando Costa
Assistant City Manager << 016 8 L
City of Fort Worth/Neighborhood Services Department
4200 S. Freeway, Suite 2200
Ft. Worth,TX 76115
Re:fetter Agreement for Reliant Energy Retail Services, LLC CARE Program ("CARE").
Dear Fernando Costa:
Reliant Energy Retail Services, LLC(Reliant Energy)is a certified Retail Electric Provider
serving residential customers in The Teras ERCOT Market and is required to establish and maintain an
energy assistance program in accordance with the rules and regulation of the Public Utility Commission of
Texas. The City of Forth TYorth/Neighborhood Services Department is a Texas municipal corporation and
the City of Fort Worth has a proven record of managing energy assistance and heat relief programs and is
capable of processing Reliant Energy's customer payment assistance in an efficient,effective manner. On
or before May 1, 2017, Reliant Energy will contribute$10,000.00 to City of Forth WodhlNeighborhood
Ser-vices Department in support of the 2017 Reliant Energy CARE Program. An additional contribution
payment in the amount of$10,000.00 will be made to City of Forth WorthlNeighborhood Services
Department on or before July 31,2017. The purpose of these contributions is to provide funding for
energy assistance payments to Reliant Energy customers under the CARE program.
The funds contributed to City of Forth WorthlNeighborhood Services Department for
energy assistance payments must be maintained and accounted for separately and held in trust for Reliant
Energy. City of Forth WorthlNeighhorhood Services Department will not discriminate during the
distribution of CARE funds because of race, creed, color, national origin,ancestry,sex,marital status,
lawful source of income, level of income, disability, financial status,and location of customer in an
economically distressed geographic area. City of I-orth [Vart .Neighborhood Services Department will
accept enrollment applications from potential clients and qualify Reliant Energy customers as eligible
recipients in accordance with the following Reliant Energy CARE Program qualifications:
1. Each Citv of Forth Worth.?Neighborhood Seivices Department client recipient of CARE
contributions must be a Reliant Energy customer with an active account.
2. The City of Forth IYorthINeighborhood Services Department client recipient name must
match the Reliant Energy customer account name.
3. All City of Forth JYorthlNeighborhood Ser-vices Department client recipients of CARE
contributions are eligible for a one time annual payment in an amount not to exceed$300.00
in accordance with the City of Fortlr Worth/Neighborhood Services Department's hardship
criteria or the recipient may receive multiple assistance payments on their account as long as
the cumulative amount does not exceed the maximum annual payment limit of$300.00.
{00142010.1 /}
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Letter of Agreement for Reliant Energy Retail:Services,LLC CARE Program
City of Forth Worth°Neighborhood Services Department will submit a monthly report to
Reliant Energy at the end of each month or no later than the 10!1 day of the following month until the
entire contribution fund balances is depleted. Reports should be submitted for all months even if the
balance is zero. The monthly reports should be submitted to the Reliant Energy Agency Assistance Team
before the I&of each month. All funds that are not utilized or pledged to provide assistance to qualifying
Reliant customers by December 31,2017, can rollover to the next year.City of Forth
Worth/Neighborhood Services Department must also comply with the CARE Program Guidelines outlined
in Attachment A. City of Forth lYorth/Neighborhood Services Department will keep records of all
transactions relating to the distribution of Reliant Energy CARE contributions for a period of 2 year(s)and
will allow Reliant Energy full access during normal business hours to inspect,audit or reproduce any and
all such records and books of City of Forth Worth/Neighborhood Services Department related to this
agreement.
Form 1295 Compliance.^Reliant acknowledges and agrees_that it has Idly, accurately.
and completely disclosed all interested parties in the attached Forst 1295, and has
acknowledeed the completeness of this -fcclosure by aline the Form 1295, attached as
Exhibit A with the Te_ectc Ethics Commission as rreyuired bi,hair.
Reliant Energy can terminate this agreement at any time during the year by providing 30
days advance written notice to City of Forth Worth,Neighborhood Services Department In the event this
agreement is terminated, City of Forth Worth/Neighborhood Services Department must comply with the
directions contained in the notice and take any necessary action to terminate the work under this
agreement. To acknowledge your agreement to and acceptance of the terms and conditions outlined in
this letter and Attachment A,please sign below on both letters. Keep one copy for your records and return
one letter back to Reliant Energy attention Yolanda Guillory. If you have any questions,you may
contact Gayl Morris at 713-537-2864 or Yolanda Guillory at 713-537-2671.
Sincerely,
Leanne Schneider
Executive Director—NRG Retail Charitable Foundation
SIGNED AND EXECUTED this_ ;/1/-,I
_day of_ V i- 12017.
City of Forth Worth/Neighborhood Services Department
STATE OF TEXAS
Fernando Costa
Assistant City Manager
(00142010.11)
;DA-S TO FO fl AND LEGALITY:
Assistant City Attorney <'
Al
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:3:
aryl. Kayser
City Secretary
By signing below, I acknowledge that I aim the person responsible for the monitoring and
administration of this contract,including ensuring all performance and reporting requirements.
e'-ZIA-
Sonia Singleton
Assistant Director
Neighborhood Services
M', C"-, (.,
OFFICIAL RECORD
{00142010.1 '. CITY SECRETARY
FT. WORTH, Tx
ATTACHMENT A
CARE Frogran4 Guldefines and Inforn aflon
In an effort to implement the CAFE Program efficiently, Reliant Energy provides important guidelines
and information that will assist you in administering the Program. Please distribute and discuss these
guidelines in a training session with all volunteers and staffs.
Reliant Ener-,r C®ntacts Information
Gayl Morris(Credit Operations Agency Assistance Manager) 713-537-2864
Yolanda Guillory(Care Coordinator)713-537-2671
How the Proera u Works
® Agency qualifies active Reliant Energy customer
® Agency contacts Reliant Energy Agency Desk via phone or fax to make an inquiry or pledge on behalf of
the customer
® Agency remits payment to Reliant Energy (address provided below) and include documentation that
denotes CARE payment—see attached example
a Payment should be remitted within 30-45 days from the pledge date
Agency sends Reliant a monthly report via fax or email recording activity and balance of fiends at the end
of each month or no later than the 10"'day of the following month(report form will be emailed to you)
Standard Payment Remittance Address
Reliant Energy Retail Services, LLC
P. O. Box 1046
Houston,'Texas 77251-1046
Attn: Credit Operations–Agency Assistance
Electronic Payment Information
If your agency is interested in setting up an electronic payment process via EFT(Electronic Funds
Transfer), contact L.eVas Johnson at la johnson(fbreliant com_or call 713-537-2774.
I`VilountG�By Rei®rtine Requirements
Prepare attached monthly report form and fax or email to:
Credit Operations–Agency Assistance
CreditOgsAeencyAnre.com
fax: 713-488-5469
1-866367-0343
10014.2010.1 �}
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1011
Complete Nos.1-4 and 6 if there are interested parries. or-FICE USE ONLY
L
Complete Nos.1,2,3,S,and 6 if there are no interested parties. CERTIFICATION OF FILING
n fj"
I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number-
r
a
of business. F2017-193560
Reliant Energy Retail services,LLC
Houston,TX United States Date Filed:
2 Name of governmental entity or state agency that 19 a party to the contract for which the form is 04/1712017
being filed.
City of Fort Worth Me Acknowledged:
—Provido the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract,
17-RELENGY
CARE Program,Donations for Electricity Assistance
4 Nature of interest
Name of Interested Party City,State,country(place of business) (check applicable)
Controlling Intermediary
Reliant Energy Retail Holdings,LLC Houston,TX United States X
5 Check only if there is NOtnterested Party.
El
6 AFFIDAVIT I swear,or-R(fM-.under penalty of ritfry,that the aboveiUrlosure is true and correcL
%%W111fil" LUIS F. LARDIZA AL
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PC,.
...... Notary Public,Stole Of Texcis
swear,
'm" penalty
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tfry,that the above
em. r4 comm.ExPiles 07A0.20119
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OF Nolcify IID 13029069.2
Signat of authorized agent of conIffeting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
this the
Sworn,to d subscribed before me,by the said
this the day of
20 to certify which,witness my hand and seal of office.
�ft —
officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission ics.state.mus Version V1.0.883
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWOTFI
COUNCIL ACTION: Approved on 6/13/2017 - Ordinance No. 22759-06-2017
DATE: 6/13/2017 REFERENCE NO.: **C-28269 LOG NAME: 19RELIANT
ENERGY2017
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of a Grant from Reliant Energy Retail Services, LLC, in an Amount
Up to $100,000.00 to Provide Assistance to Eligible Reliant Energy Customers, Authorize
Execution of Agreement with Reliant Energy Retail Services, LLC, for the CARE Program
and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a grant from Reliant Energy Retail Services, LLC, in the amount up to
$100,000.00;
2. Authorize the execution of related contract, including any amendments, renewals and extension in
accordance with City and Reliant Energy Retail Services, LLC, policies and regulations for the CARE
Program; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount up to $100,000.00, subject to receipt of the grant.
DISCUSSION:
Reliant Energy Retail Services, LLC, (Reliant Energy) developed the CARE Program (Program) as a
supplement to government and community aid programs designed to assist Reliant Energy
customers in financial distress to meet their electric utility related costs. The Program is funded by
voluntary contributions from Reliant Energy, its customers, its employees and third parties.
The Neighborhood Services Department's Community Action Partners will administer the Program.
Eligible recipients of the Program must be a Reliant Energy customer with an active account; the
name must match the Reliant Energy customer account name; and recipients may receive payments
not to exceed $300.00 annually.
The term of the Agreement will begin on the date of execution of the Agreement. The Agreement will
automatically renew on a year-to-year basis until terminated. No indirect costs are allowed by Reliant
Energy and no matching funds are required.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund. This is an advance grant.
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=24591... 6/22/2017
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity BudgetReference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
19RELIANT ENERGY2017 GRANTS A017.docx
Form 1295-Reliant Energy.pdf
http:Happs.cfwnet.org/council_packet/mc—review.asp?ID=24591... 6/22/2017