The URL can be used to link to this page

Home My WebLink AboutContract 48898-A1 CITY SECRETARY CONTRACT NO. FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 48898 WHEREAS the City of Fort Worth ("City") and Lighthouse for the Homeless, dba True Worth Place("Agency")made and entered into City Secretary Contract No. 48898 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program("ESG"); WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department, so long as a request is submitted by June I, 2017; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT "B"—BUDGET attached to the Contract is hereby replaced with the attached EXHIBIT`B"—BUDGET Revised 05/2017. II. This amendment is effective as of the Effective Date of the Contract. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] E.C.01A CORD � C� `�0y sb �a Amendment No.1 to CSC No.48898 Page 1 Lighthouse for the Homeless,dba True Worth Place(ESG) ACCEPTED AND AGREED: LIGHTHOUSE FOR THE HOMELESS, DBA TRUE !NORTH PLACE CITY OF FORT WORTH By:_ By: Tob wen, Executive Director Aubrey Thagard, Director ATTEST: APPROVE AS TO FORM AND LEGALITY: FOR By. O� T�o - ity Secr `�� P 'ge Meba e, Assistant City Attomey M&C: C-2 66 0: _ Date: January 24, 2017 ; 1295 Certification No. 2016- X44-, CONRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Barb'6-a Asbury Compliance and Planning Manage OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Amendment No. I to CSC No.48898 Page 2 Lighthouse for the I lomeless,dba True Worth Place(ESG) EXHIBIT"B"-BUDGET Account Grant liudget A. B C £�llNltGik'k SHELTER '1 1 N I 1_1 I,SERVICES Salaries 1001 $ 80,080.00 $ 695,160.00 $ 57,000.00 $ 832,240.00 FICA 1002 $ 4,030.19 $ 59,635.81 $ 63,666.00 Life/Disability Insurance 1003 $ - Health/Dental Insurance 1004 $ 66,579.00 $ 66,579.00 Unemployment-State 1005 $ 19,558.00 $ 19,558.00 Worker's Compensation 1006 $ 8,322.00 $ 8,322.00 Office Supplies 1007 $ 35,000.00 $ 35,000.00 Food Supplies 1008 $ - Insurance 1009 $ - Accounting 1010 $ 9,000.00 $ 9,000.00 Contract Labor Legal and Professional Fees(City needs copy of contract before expenses can be reimbursed) 1011 $ 89,610.00 $ 89,610.00 Other(Trainings,Printing,Events&Direct Client Expenses) 1012 $ 75,750.00 $ 75,750.00 SHELTER OPERATIONS Maintenance 2001 $ 36,500.00 $ 36,500.00 Security 2002 $ - Insurance 2003 $ 40,000.00 $ 40,000.00 l.Alr[ies 2004 $ 20,000.00 $ 156,773.00 $ 176,773.00 Supplies 2005 $ - Repairs 2006 $ - Other(Accounting,Janitorial Services,Tranings, Printing,Evens) 2007 $ 95.250.00 $ 95.250.00 SUBTOTAL EMERGENCY SHELTER $ 104,110.19 $ 1,38^,137.81 $ 57,000.011 < 1.54ti,'48.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 300 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 Unemplovineni-State 4005 Worker's Compensation 414016 Otherl 1 400" SUBTOTAL HR&S I-IN N CIAL ASSISTANCE PREVENTION Rental Assistxice Utility Payments 5002 REl101'S1SG Rentai Assiswnce 6001 Security Deposits 6002 1J61ity Deposits 6003 utlhty Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE 'HOMELESS MANAGEMENT INFORMATION SYSTEM(H MIS) IiMIS Soft-ware C"oas 7001 SUBTOTAL HMIS Bl'DGETTOTAL $ 104,110.19 $ 1,387,137.81 $ 57,000.00 > 1,548.248.00 "HMIS Software costs are eligible for reimbursement beginning January 20,2017 FUNDING A:Fort Worth Foundation FUNDING B:MHMR Amendment No.1 to CSC No.48898 Lighthouse for the Homeless dba True Worth Place(ESG) Page The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B"—Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1, 2017. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Lead Client Service Specialist $ 27,040.00 74.0% $ 20,020.00 Client Service Specialist $ 27,040.00 74.0% $ 20,02.0.00 Client Service Specialist $ 26,000.00 77.0% $ 20,020.00 Client Service Specialist $ 20,800.00 96.3% $ 20,020.00 TOTAL $ 100,880.00 79.4%, $ 80,080.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 63,666.00 6.3% $ 4,030.19 Life/Disability Insurance Health/DentalInsurance 8.00% $ 66,579.00 Unemployment-State 2.35% $ 19,558.00 Worker's Compensation 1.00% $ 8,322.00 OtherO TOTAL 1 $ 158,125.00 1 2.5%1 $ 4,030.19 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies $ 35,000.00 Food Supplies TOTAL $ 35,000.00 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance Accounting $ 9,000.00 Contract Labor (Legal and Professional Fees) $ 89,610.00 Other(Trainings, Printing, Events & Direct Client Expenses) $ 75,750.00 TOTAL $ 174,360.00 Amendment No. 1 to CSC No.48898 Lighthouse for the Homeless dba True Worth Place Page 2 SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance $ 36,500.00 Security Insurance $ 40,000.00 Utilities $ 176,773.00 11.3% $ 20,000.00 Supplies Repairs Other(Accouting, Janitorial Services, $ 92,250.00 TOTAL $ 345,523.00 5.8% $ 20,000.00 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs* TOTAL *HMIS Software costs are eligible for reimbursement beginning January 20, 2017 Amendment No. 1 to CSC No.48898 Lighthouse for the Homeless dba True Worth Place Page 3 M&C Review Page 1 of 2 Official site of the City of Fmt worth,Texas CITY COUNCIL AGENDA FORT I1 COUNCIL ACTION: Approved on 1/24/2017 REFERENCE , LOG 19NS 2016- DATE: 1/24/2017 NO.: C-28066 NAME: 17TRUEWORTHPLACEESGCONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize a Change in Use and Expenditure of Emergency Solutions Grant Funds from the U.S. Department of Housing and Urban Development in the Amount of$115,000.00 to Lighthouse for the Homeless d/b/a True Worth Place, Authorize Execution of a Contract and a Substantial Amendment to the City's 2016- 2017 Action Plan (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a Substantial Amendment to the City's 2016- 2017 Action Plan; 2. Authorize a change in use and expenditure in the amount of$115,000.00 in Emergency Solutions Grant funds to Lighthouse for the Homeless d/b/a True Worth Place for day shelter services for the homeless. 3. Authorize the City Manager or his designee to execute a contract and any related documents with Lighthouse for the Homeless d/b/a True Worth Place for a one-year term beginning on the date of contract execution; 4. Authorize the City Manager or his designee to extend the contract term for an additional one-year term if Lighthouse for the Homeless d/b/a True Worth Place requests an extension and such extension is necessary for completion of the project; and 5. Authorize the City Manager or his designee to amend the contract, if necessary, to achieve project goals provided that the amendment is within the scope of the project and in compliance with City policies and applicable laws and regulations governing the use of federal grant funds. DISCUSSION: On August 9, 2016, the City Council approved the City's 2016 - 2017 Annual Action Plan, including the execution of a contract with Day Resource Center for the Homeless (DRC) for Emergency Solutions Grant(ESG) funds from the U.S. Department of Housing and Urban Development (HUD) in the amount of$141,092.00 (M&C G-18793, City Secretary Contract(CSC) No. 48417). DRC had operated a day shelter for the homeless since 1999 but closed in December 2016. As a result of the closure, CSC No. 48417 with DRC has been terminated. True Worth Place opened on December 15, 2016 and has replaced DRC as the area's primary provider of day shelter services to the homeless and has requested funds for essential staff who will be operating the facility. In order to ensure continuity of homeless services and the timely expenditure of ESG funds, Staff recommends awarding the remaining ESG funds from the DRC contract to True Worth Place. A Public Notice for this change in use of funds was published on December 14, 2016 in the Fort Worth Star-Telegram. The 30-day public comment period took place between December 15, 2016 http://apps.cfwnet.org/council_packet/mc review.asp?ID=24257&councildate=1/24/2017 8/4/2017 M&C Review Page 2 of 2 and January 13, 2017. Any comments are maintained by the Neighborhood Services Department in accordance with federal regulations. This change in use of funds was communicated to the Community Development Council during its meeting on January 11, 2017. True Worth Place is located at 1513 East Presidio St, Fort Worth, Texas 76102 in Council District 8 and the services provided by them are available to Fort Worth residents of ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current budget, as appropriated, of the Federal Grants Capital Fund. This is a reimbursement grant. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID Year (Chartfield 2) Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Aubrey Thagard (8187) Additional Information Contact: Sonia Singleton (5774) Diana Carranza (7369) ATTACHMENTS True Worth Place Form 1295.pdf True Worth Place Public Notice.0 http://apps.cfwnet.org/council_packet/mc review.asp?ID=24257&councildate=1/24/2017 8/4/2017