HomeMy WebLinkAboutContract 42021-A4 CITY SECRETAt�M'' W -
AMENDMENT No.4 CONTRAM NO. LL
TO CITY SECRETARY CONTRACT No. 42021
WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 42021, (the
CONTRACT) which was authorized by M&C - C24925 on the 21St day of July,
2011 in the amount of $358, 700. 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $34, 500 . 00 which was administratively authorized on
March 23, 2012, Amendment Number 2 in the amount of $25, 300. 00 which was
authorized by M&C C-25727 on July 17, 2012, Amendment Number 3 in the
amount of $24, 840. 00 which was authorized by M&C C-25964 on November 12,
2012; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
LITSEY ROAD FROM INDEPENDENCE PARKWAY TO CLEVELAND-GIBBS; and
WHEREAS, it has become necessary to execute Amendment No. 4 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated March 11, 2013, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$133, 700. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
City of Fort Worth _
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 3 OFFICIAL RECORD
CITY SECRETARY
RECEIVED HAY - 12013 FT
ORTlH9 TX
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $577, 040. 00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Halff Associates, Inc.
Fernando Costa Ben amin L. M ey
Assistant City Manager Senior Project Manager
DATE: / /3 DATE: c3IZI/I-%I3
APPVAL RECOMMENDED:
�r
Dougla 6W. Wiersig, P.E.
Director, Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: -9b)&
Date. '(-L3-13
Doug as W. Black
Assistant City Attorney
ATTE A,'
a A F
Mary J. KaysdLt
000000000 ,r
City Secretary #�j�,c���,� �^� MW
City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012Page 2 of 3
FUNDING BREAKDOWN SHEET
City Secretary No. 42021
Amendment No. 4
Department Fund-Account-Center Amount
TPW GR74 531200 020302395300 $105, 417 . 00
TPW GR74 531200 020302395510 $6, 350 . 00
TPW GR74 531200 020302395600 $6, 933 . 00
TPW GR74 531200 020302395800 $15, 000 . 00
Total: $133, 700. 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
mom HALFF
mom
March 11, 2013
AVO 28276
Mr. Patrick Buckley,P.E.
Senior Professional Engineer
Transportation and Public Works
City of Fort Worth
1000 Throckmorton Street, 2"d Floor
Fort Worth,Texas 76102
Re: Litsey Road
Engineering Amendment No. 4
Dear Mr. Buckley:
Please accept this letter proposal for additional surveying, engineering and construction
administration services that are necessary to revise the Litsey Road construction plans. The
revisions will include a roundabout at the Cleveland-Gibbs Road intersection with Litsey Road as
requested by local residents at the February 21, 2013 public meeting. We are requesting payment
for these additional services in the amount of $133,700. These services are broken down as
follows:
Ourston Roundabout Engineering(design services) =$13,630
Ourston Roundabout Engineering(public Involvement) =$6,933
Savant Group, Inc. (design services) (MBE/SBE) = $29,200
Garcia Land Data(surveying)(MBE/SBE) =$6,350
Halff Associates, Inc. (design services) =$62,587
Halff Associates, Inc. (construction administration services) =$15,000
The original contract amount for this project was $358,700. Engineering Amendment Nos. 1, 2
and 3 increased the contract amount to $393,200, $418,500 and $443,340, respectively. With
approval of Engineering Amendment No. 4 the contract will increase to $577,040.
The original MBE/SBE fee for this project was $106,667 (29.7%). Engineering Amendment Nos.
1, 2 and 3 revised the MBE/SBE fee to $121,667 (30.9%), $125,467 (29.98%) and $125,467
(28.30%), respectively. With approval of Engineering Amendment No. 4 the MBE/SBE fee will
become $161,017 (27.90%). The MBE/SBE goal for this project is 26%.
HALFF ASSOCIATES,INC.
4000 FOSSIL CREEK BLVD. TEL (817)847-1422 \q'WW.N 41
FORT WORTH,TX 76137-2720 FAX (817)232-9784
mom HALFF
mom
Mr. Patrick Buckley,P.E.
March 11, 2013
Page 2 of 2
If you have any questions regarding this project,please call me at 817-764-7471.
Sincerely,
HALFF ASSOCIATES,INC.
Benjamin L. McGahey, P.E.
Attachments
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Ourston Roundabout EngineeringM - 1
-A GHD Company
March 4, 2013
Halff Associates, Inc.
4000 Fossil Creek Blvd.
Fort Worth, TX 76137-2720
Attention: Benjamin McGahey, P.E.
Dear Benjamin:
Re: Litsey Road & Clevend-Gibbs Road
Fort Worth, TX
Our Proposal Number ORE 13-031
Thank you for your invitation to submit a proposal to provide roundabout analysis,
design, quality assurance, and potentially public involvement services for a
proposed roundabout at Litsey Road and Clevend-Gibbs Road in Fort Worth, Texas.
Ourston Roundabout Engineering Inc. (Ourston) is accustomed to assisting local
consultant by providing a range of services. Our approach when working as sub-
consultants is not only to provide review comments and mark-ups as is common
practice, but to facilitate growth in knowledge and ability in the area of roundabout
design and implementation. We find this approach to be a very effective means for
us to develop a collaborative working relationship with prime consultants.
A work program that has proven successful with our involvement is to assist with
making the best strategic decision concerning the critical design features of a
roundabout layout. Thus, we submit the following scope of work for your approval:
Operational Analysis (Capacity)
• Complete an operational analysis of the AM and PM peak hour forecasted
traffic volumes for the roundabout using ARCADY8.
■ Determine residual capacity.
■ Complete a technical memorandum documenting the operational analysis.
Preliminary Design
• Ourston will work with Halff in completing the roundabout horizontal
geometrics. Ourston will conduct a web conference meeting to discuss the
proposed roundabout design. Our design will focus on:
➢ Size and location of circle
➢ Alignment of approaches
➢ Roundabout functionality by checking fast paths, vision angles, and
phi angles
➢ Accommodating design vehicle turning movements
➢ Bicycle and pedestrian accommodations
➢ Minimization of right-of-way impacts
5325 Wall Street, Suite 2305 T 1 608 249 4545 www.ourston.com
Madison,WI 53718 F 1 608 249 4402 www.ghd.com
Mr. Benjamin McGahey, P.E.
Halff Associates, Inc.
March 4, 2013
Page 2
➢ No impacts to the existing bridge on Litsey Road
■ Ourston will complete a submission package for the roundabout that can be
forwarded to the City for their review. The submission package will
document horizontal geometric performance checks which include:
horizontal design dimensions, fast paths, truck swept paths, path overlap,
entry angles, and sight distance envelopes.
■ Review and provide design guidance on the conceptual vertical design.
Final Design - Review
Ourston will conduct a peer review for each of the following items for the final design
of the roundabout. Ourston will provide review comments and conduct up to three
web-conference meetings if necessary:
■ Final horizontal geometrics
■ Final vertical geometrics
■ Pavement marking
■ Signing
■ Jointing
■ Lighting
■ Landscaping
■ Staging
■ Final Plan Review
Staffing and Schedule
Our available resources include seven professional engineers, all specialized in
roundabout design. Jedidiah Munroe P.E. will manage the project and act as the
point of contact for design and review tasks. Mark Lenters P.E., Principal, will
provide quality assurance checks and will attend the (if authorized) public
involvement meeting.
Ourston will coordinate with your schedule to respond in a timely fashion. The
horizontal design, comments and mark-ups could be provided in as little as two
weeks if necessary to meet the project schedule.
Detailed Information Required
The following is a detailed list of up to date information required to undertake this
review:
■ Posted and design speeds of approach roadways
■ Existing and forecasted turning movements for the morning, evening, and
event traffic peak periods at the intersection
• Bicycle and pedestrian traffic volume expectations
• Sidewalk locations and expected pedestrian desire lines
• Percentage of trucks in the forecast traffic
■ The design vehicle, e.g. WB-65
Mr. Benjamin McGahey, P.E.
Halff Associates, Inc.
March 4, 2013
Page 3
■ Scaled plans showing base mapping, right-of-way, major utilities and
structures in CAD
■ Direction and clarification of right-of-way constraints, including obtainable/not
obtainable priorities and preferences
Other Services (if authorized)
Public Involvement
We are currently working with the City of Fort Worth on a City wide public education
campaign and we can use many of those tools to help you with the roundabout
education campaign for this project. The key items that we will coordinate with Halff
or complete are as follows:
■ Attendance at one public outreach meeting.
■ Complete an HO scale (1:87) roll plot for the public involvement meeting.
■ Modify educational brochures to be project specific.
The fees for the public involvement tasks are listed on the detailed outline of hours
and scope shown on the following page.
Professional Fees and Authorization
We propose services based on a cost not to exceed Thirteen Thousand Six
Hundred Thirty Dollars ($13,630.00) for the operational analysis, design, and peer
review tasks. A detailed outline of hours and scope is shown on the following page.
Owing to the nature of our specialized services and the level of responsibility that
we are taking, we request that materials containing Ourston Roundabout
Engineering deliverables and/or intellectual material shall include the "Ourston
Roundabout Engineering, Inc." name and logo.
We look forward to working with you on this project. This quote for professional
services is valid for a period of thirty days. If this agreement is acceptable, please
sign and return one (1) copy of the attached Project Authorization Form for our files.
We look forward to your approval to proceed.
Yours truly,
OURSTON ROUNDABOUT ENGINEERING, INC. (Firm No. 13183)
(A GHD Company)
WALU.-g-
Jedidiah Munroe, P.E. Mark Lenters. P.E.
Project Manager Principal
Attch.
Mr. Benjamin McGahey, P.E.
Halff Associates, Inc.
March 4, 2013
Page 4
Principal Protect Project Graphic
FEE SUMMARY Manager Engineer Artist
LABOR RATE $180.00 $12000 $90.00 $55.00 TOTAL
Project Management
Administrat*WCoordination 0 4 0 0 $ 480
Sub-Total Estimate 0 4 0 O $ 480
Traffic Analysis
Roundabout Operational Analysis•ARCADY 1 01 4 0 0 $ 480
Technical Memorandam with Operational Results 1 21 4 0 0 $ 860
Sub-Total Esdmaa 1 21 8 0 0 $ 1,340
Preliminary Design O timizadon&Review
Horizontal Design 2 12 32 0 $ 4.700
Submittal Package 0 2 12 0 $ 1 320
Vertical Design 0 4 0 0 $ 480
Sub-Total Esdmale 2 18 44 0 S 6,500
Final Design Review
Horizontal Design 0 4 4 0 $ 840
Vertical Design 1 8 0 0 $ 1,150
Pavement Marking 0 2 4 0 $ 600
Signing 0 2 4 0 $ 600
Lghdng 0 2 0 0 $ 240
Jointing 01 3 0 0 $ 360
Landscaping 0 2 0 0 $ 240
Final Plan Review 2 6 2 0 $ 1,280
Sub-Told Esdmab 3 29 14 0 s 6,310
TOTAL ESTIMATE 7 59 58 0 ; 13,630
If Authorized Public Invotvment
Slide preparation for 1 public informational meeting 3 0 0 0 $ 570
PIM(in person) 12 0 0 0 $ 2.280
HO Scale Roll Plot 0 2 4 0 $ 600
Modfing Brochures 4 4 0 20 $ 2,340
EXPENSES Hotel Flight Food Car Rental,HO Scale Plot $ 1,143
KAuthorizedTotel 19 • 4 20 S 8933
"PROJECT •• •
Ourston Roundabout Engineering, Inc.
5325 Wall Street, Suite 2305
Madison, Wisconsin 53718
Attention: Jedidiah Munroe, P.E.
Project Manager
Dear Sir:
Re: Litsey Road & Clevend-Gibbs Road
Fort Worth, TX
Our Proposal Number ORE 13-003_1__,_,,,
This is to accept your proposal for the above project, dated March 4, 2013, in the
amount of Thirteen Thousand Six Hundred Thirty Dollars ($13,630.00) and to
certify that Jedidiah Munroe has the authority to accept and execute this document
on behalf of Halff Associates.
Please forward all correspondence to:
Halff Associates, Inc.
4000 Fossil Creek Blvd.
Fort Worth, TX 76137-2720
Attention: Benjamin McGahey, P.E.
Name and/or address if different from above:
Telephone No.: Fax No.:
Halff Associates, Inc.
Per:
(Please Print Name)
Title:
(i Have the Authority to Bind the Corporation)
Date:
The provision of services is conditional upon the client meeting the criteria for granting credit as determined from
time to time by Ourston Roundabout Engineering, Inc. Payment is due upon presentation of invoice. Interest
accrues on all overdue invoices at the rate of fifteen percent(15%)per annum calculated monthly from the date of
invoice. Ourston Roundabout Engineering, Inc. reserves the right to terminate further services to the client if the
client is in default of the payment terms. Upon default all amounts owed to Ourston Roundabout Engineering, Inc.
shall become immediately due.Client agrees to pay all costs of collection of all invoices including lawyer fees on a
solicitor-client basis. N.S.F. checks will be subject to a $50.00 charge. Owing to the nature of our specialized
services and the level of responsibility that we are taking,we request that materials containing Ourston Roundabout
Engineering deliverables and/or intellectual material shall include the"Ourston Roundabout Engineering, Inc.'name
and logo.
Litsey Road Illumination, Pavement Markings, Signage, and Traffic Control
City of Fort Worth Arterial Upgrades
SCOPE OF SERVICES —SAVANT GROUP INC.
Additional Services for Roundabout March 2013
General
Litsey Road is currently a 2-lane undivided roadway. The City of Fort Worth has contracted with
Halff Associates to upgrade Litsey Road to a 4-lane divided arterial. The project will begin at
Cleveland-Gibbs in the west and extend to the future Independence Parkway and encompass the
transition zones.
The project limits for the additional services will be from the project Station 42+00 to the bridge
over Henrietta Creek. The design changes are caused by changing the traditional intersection of
Cleveland Gibbs at Litsey to a roundabout.
Savant Group Inc. (SGI) engineers will provide detail design plans for the following elements of
the overall project design: illumination, pavement marking, signage, and traffic control. Halff
Associates will provide SGI with the roadway plans, survey plans, and all existing utility
information in Micostation Version 8. SGI will prepare all plan sets in accordance with the City of
Fort Worth standards.
Upon receipt of a signed contract and notice to proceed, Savant Group Inc. will perform the
following tasks:
Task 1 —Illumination Analysis for Pole Spacing
Savant Group will incorporate the following design aspects into the plan sets:
A. Design in accordance with IES roundabout guidelines.
B. Utilize lighting software to determine the correct pole spacing to light the roundabout
roadway as well as provide enough lighting for pedestrians in the crosswalks.
C. Lighting analysis will only be done for roundabout and approaches up to the
entrance/exit islands. Pole spacing leading up to the roundabout will be based on
the current plan spacing of 200 feet.
SGI-1
DELIVERABLES
SGI will perform a lighting analysis utilizing AGi32 lighting software. A table will
be produced showing that the crosswalks and roadway will meet the light level
standards.
ASSUMPTIONS
1. We will only analyze one type of light that is pre-approved by the City and use
the same pole height and type that is already designed for the corridor.
2. The analysis will only be done on the final roundabout layout. If additional
analyses are required they will be considered additional services.
Task 2—Illumination
Savant Group will incorporate the following design aspects into the plan sets:
A. Design in accordance with the City of Fort Worth and ANSI/ENSA.
B. Davit arm poles spaced in accordance with City standards, approximately 200' for
this project. Will use pole spacing from task 1 for the roundabout if Task 1 is
approved.
C. Coordinate all electric service with the City.
DELIVERABLES
SGI will develop plans that will provide lighting layout and all necessary details
and charts, in addition to any required general notes and special specifications,
to ensure a fully functional illumination system. The plans will be developed in
Microstation so they can be incorporated into the master plan set. Files will also
be provided in PDF format for review purposes.
ASSUMPTIONS
1. The plans will utilize the existing electrical service to the east of the re-designed
section. If additional poles are required and the electrical service cannot handle
additional luminaires, an additional electrical service will be added. The corridor
will not be re-designed to accommodate the additional poles.
2. Halff Associates will print any required plans to be submitted to the City.
SGI-2
Task 3—Pavement Marking and Signage
Savant Group will incorporate the following design aspects into the plan sets:
A. Design in accordance with the City of Fort Worth standards.
B. SGI engineers will work with the Roundabout design firm to sign and stripe the plans
in accordance with the MUTCD as well as nationally recognized standards.
C. SGI will create sign designs for any custom street name signs that may be
requested.
DELIVERABLES
SGI will develop plans that will provide pavement marking types and sign
locations required within the project limits, necessary details, charts, required
general notes and special specifications. The plans will be developed in
Microstation to be incorporated into the master plan set. Files will also be
provided in .PDF format for review purposes.
ASSUMPTIONS
1. All roadway files will be provided by Halff Associates.
2. Halff Associates will print any required plans to be submitted to the City.
Task 4—Traffic Control
Savant Group will incorporate the following design aspects into the plan sets:
A. Design in accordance with the City of Fort Worth standards.
B. Utilize the traffic sequence determined by Halff and the City of Fort Worth
DELIVERABLES
SGI will develop plans that will provide signing plans for each phase of
construction needed to direct traffic during construction of the expanded roadway
as well as the roundabout to the west of the bridge. The plans will be developed
SGI-3
in Microstation to be incorporated into the master plan set. Files will also be
provided in .PDF format for review purposes.
ASSUMPTIONS
1. This scope does not include any traffic analysis or data collection that would
determine the most efficient lane closures based on existing or projected traffic
volumes.
2. It is assumed that SGI will not prepare more than five stages of traffic control plans
for the project and the work can be shown on a maximum of two pages per stage.
3. The traffic control plans to the east of the bridge can be utilized and will not have to
be redesigned to match up with the staging for the roadway to the west of the bridge.
4. City of Fort Worth and TxDOT details will be utilized where possible.
5. Halff Associates will print any required plans to be submitted to the City.
Task 5—Construction Services
Savant Group will be available to the CITY to answer any questions that may arise during
construction.
DELIVERABLES
Documentation of questions and answers.
ASSUMPTIONS
1. SGI will provide for(4) hours of time to assist the City during the construction
phase.
PROJECT FEE
SGI will perform the above tasks for a lump sum fee of$29,200.
SGI-4
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/23/2013
DATE: Tuesday, April 23, 2013 REFERENCE NO.: **C-26210
LOG NAME: 20LITSEY ROAD ENG AMEND4
SUBJECT:
Authorize Execution of Amendment No. 4 to City Secretary Contract No. 42021, an Engineering Services
Agreement with Halff Associates, Inc., in the Amount Not to Exceed $133,700.00 for Additional Engineering
Services for Litsey Road from Independence Parkway to Cleveland-Gibbs Road, Resulting in a Revised
Total Contract Amount of$577,040.00 (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 4 to City Secretary
Contract No. 42021 with Halff Associates, Inc., adding to the scope of work for a fee not to exceed
$133,700.00, for additional engineering services for Litsey Road from Independence Parkway to
Cleveland-Gibbs Road resulting in a revised total professional services contract in the amount of
$577,040.00.
DISCUSSION:
Litsey Road from Independence Parkway to Cleveland-Gibbs Road is a major arterial on the City's Master
Thoroughfare Plan and through this project will be widened from two lanes to four. The one lane bridge
on this section of Litsey Road was closed in April 2007 due to severe deterioration (M&C G-15671, April
10, 2007). The bridge has recently been reconstructed to four lanes with a temporary two-lane approach
roadway by Texas Department of Transportation (TxDOT) under an Agreement with Denton County. The
City's participation in this overall improvement effort with Denton County is to provide the permanent
roadway through construction of a four-lane facility (M&C C-22445, October 16, 2007).
This latest amendment provides funding for the design of a roundabout at the intersection of Litsey Road
and Cleveland-Gibbs Road. At the last Public Meeting the citizens requested that a roundabout be
considered for this location. Halff Associates, Inc., has provided a scope of work to incorporate
roundabout details into the plans and specifications for this project.
This proposed design amendment reflects the following previous and current design amendments:
Transportation and Public Works
Initial Contract (M&C C-24925, July 21, 2011) $358,700.00
Amendment. No. 1 (Administrative, March 23, 2012) $34,500.00
Amendment No. 2 (M&C C-25727, July 17, 2012) $25,300.00
Amendment No. 3 (M&C C-25964, November 12, 2013) $24,840.001
Amendment No. 4 (In Process) 1$133,700.00
Revised Contract Amount F$677,040.00
Logname: 20LITSEY ROAD ENG AMEND4 Page I of 2
M/ BE Office: Halff Associates, Inc., is in compliance with the City`s M/WBE Ordinance by committing to
an additional 27 percent M/ BE participation on this Amendment No. 4. The City's goal on this
Amendment is 27 percent.
This project is located in COUNCIL DISTRICT 2, Mapsco 8D.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Grant Capital Projects Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR74 531200 020302395300 $105.417.00
GR74 531200 020302395510 $6,350.00
GR74 531200 020302395600 $6,933.00
GR74 531200 020302395800 $15,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Patrick Buckley (2443)
ATTACHMENTS
1. 00909 Litsey Rd FAR 17.pdf (CFW Internal)
2. Amendment 4 Halff Litsey 00909.pdf (CFW Internal)
3. available funds gr74 302395.pdf (CFW Internal)
4. Contract Compliance MWBE Litsey Road Halff Amend4.pdf (CFW Internal)
5. FAR017 Litsey Halff Amend 4.pdf (CFW Internal)
6. Location Map Litsey Road.pdf (Public)
Logname: 20LITSEY ROAD ENG AMEND4 Page 2 of 2