HomeMy WebLinkAboutContract 47686-A1 I
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CrrY SECRETARY {
CONTRACT NO.
AMENDMENT TO CSC NO.47686
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CODE STUDIO AND CITY OF FORT N�011ni
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This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and I
entered into by and between the CITY OF FORT WORTH (the "City"), a home rule
municipal corporation organized under the laws of the State of Texas, acting by and through
FERNANDO COSTA, its duly authorized Assistant City Manager, and CODE STUDIO
C'Consultant"), a Texas Corporation, acting by and through LEE D. EINSWEILER. its duly
authorized Principal, each individually referred to as a "party" and collectively referred to as
the"parties."
WHEREAS. in April 2016 the City and Code Studio entered into CSC No. 47686 to
provide professional services to develop a form based code for the Fort Worth Stockyards area;
and
WHEREAS,the City and Code Studio desire to amend the agreement to extend the terra
to September 29, 2017 and to amend the compensation to provide for the payment of related
costs and expenses not to exceed$45,000.00 as approved in M&C C-27650;.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows.
AGREEMENT
I. Section 2 of the agreement is restated and amended to read as follows:
2. TERM.
2.1 Tenn. The initial term of this Agreement shall commence on March 30. 2016
(",Effective Date") and shall expire on September 29, 2017 unless terminated earlier in
accordance with the provisions of this Agreement. The parties may renew this Agreement
for one(1)additional acne-year period by signed written mutual consent.
2. Section 3 of the agreement is restated and amended to read as follows:
3. COMPENSATION.
3 4 5 6 p The City shall pay Consultant an amount up to Two Hundred Fifty Thousand Dollars
(9 ( 250.000.00) in accordance with the provisions of this Agreement and the Payment
-- �� Schedule attached as Lxhibit "B," which is incorporated for all purposes herein.
-onsultant shall not pertorm any additional services for the City not specified by this
,1� grecinent unless the City r " 'riting the additional costs for such
5 � 29 crvices and any such pa me f 5 and expenses sh�t11 not exceed
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$ FT.WORTH,TX
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S45,000.00. The City shall not be liable for any additional expenses of Consultant not
specified by this Agreement unless the City first approves such expenses in writing.
3. The Agreement,as amended by this Amendment, remains in full force and effect
I_N WTrNFSS WHEREOF the parties hereto have executed this Agreement in multiples on this
thq_� day of ,2017.
CITY OF FORT WORTH CODE STUDIO
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Femando Costa Lee D. Einsweiler
Assistant City Manager Principal
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Date: 91V9 t7 Date:
APPROVED AS TO FORM
AND LEGALITY:
Melinda Ramos FQR7
Sr. Assistant City Micro x "'
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City Scc:r ary TE)(*
CONTRACT AUTI IOlt]7!ATION: j
M&C: ['-_'7c>'to Dane Approved: -1,29!2016
Form 1295 Certification No. 1010-18' 84
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1'rotk:.,umal Ser\vxL Agrecnwilt
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Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ensuring all performance and reporting requirements.
(AIA (0, V'D
Name of Employee/Signa re
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Title
❑ This form is N/A as No City Funds are associated with this Contract
Printed Name Signature
M&C Review Page 1 of 3
Official site of the City of Foot Wath,Texas
CITY COUNCIL AGENDA FoRT�TII
COUNCIL ACTION: Approved on 3/29/2016 -Ordinance No. 22139-03-2016
13P16-0049 FORM-
DATE: 3/29/2016 REFERENCE NO.: **C-27650 LOG NAME: BASED CODE LSJ
PDD
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Adopt a Supplemental Appropriation Ordinance in the Amount of$300,000.00 Increasing
the Appropriation in the General Fund by $300,000.00 and Decreasing the Assigned
Fund Balance by the Same Amount for all Associated Project Costs and Authorize
Execution of a Contract with Code Studio, Inc., to Prepare the Historic Stockyards Form-
Based Code and Historic District Standards and Guidelines Consultant Services for the
Planning and Development Department in an Amount Up to $250,000.00 (COUNCIL
DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the General Fund
by $300,000.04 and decreasing the assigned fund balance by the same amount to cover the cost of the
contract expenses related to the implementation of a form-based code and historic district and project
contingencies; and
2. Authorize execution of a contract with Code Studio for Form-Based Code and Historic District Standards
and Guidelines Consultant Services for the Planning and Development Department in the amount up to
$250,000.00.
DISCUSSION:
The Planning and Development Department will use this contract to develop a proposed form-based code
and historic district standards and guidelines. These standards and guidelines are meant to supersede the
current zoning district and other local land development regulations that apply to the Fort Worth Stockyards
area.
On October 13, 2016, the City Council requested that the City Manager proceed with the creation of a form-
based district and a local historic district designation for the Stockyards. The City Council nominated a
designated area of the Stockyards as an Historic and Cultural Landmark(HC) District, in accordance with
Section 4.401 D of the Zoning Ordinance. Nomination of an HC District and notice thereof to affected
property owners effectuated interim controls that prohibit the alteration, demolition, or relocations of
properties within the proposed district for a period of 135 days or until the City Council denies the proposed
designation. During the interim period and until such time as the Stockyards HC District standards and
guidelines are adopted by the City Council, the proposed Stockyards HD District is subject to the Secretary
of the Interior's Standards. The Stockyards HC District standards and guidelines will be prepared in
conjunction with the form-based code district standards and guidelines.
On October 27, 2015, the City Council approved M&C PZ-3091 requesting the City Manager to identify
funds for the City to hire a consultant team to create a Stockyards form-based code district and the historic
district standards and guidelines, in consultation with property owners and other stakeholders, in an amount
not to exceed $300,040.00.
ADVERTISEMENT: A Request for Qualifications (RFQ) was advertised in the Fort Worth Star-Telegram on
Wednesdays between December 16, 2015 and January 14, 2016 with detailed specifications to form-based
code and historic district standards and guidelines consultant services. Forty-three vendors were solicited
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from the Purchasing vendor database system and five responses were received. The qualifications
received were reviewed by an evaluation committee consisting of City staff from the Planning and
Development Department and Minority and the Women Business Enterprise Office.
The RFQ evaluation factors included level of experience in preparing municipal form-based codes that
regulate development and redevelopment in other communities, level of experience in preparing historic
preservation design standards that regulate development and redevelopment in other communities, level of
experiende and successful efforts in building community consensus through use of the National Charrette
Institute's public participation process, level of expertise of the teams, roles, experience and availability of
key personnel, quality of two comparable projects completed in the past five years and approach to meeting
the SBE Commitment.
PRICE ANALYSIS: The price for the scope of work offered by Code Studio Inc., is $250,000.00. This
amount is consistent with the amount approved by City Council on October 27, 2015. Based on previous
studies and scope, Staff believes that this is a reasonabie and fair compensation amount for the scope of
work to be performed. Staff has already spent$5,000.00 on a Historic Resource Survey.
Related costs and expenses are also included in the appropriation related to this contract and shall be paid
by a Change Order not to exceed $45,000.00. It is anticipated that there will be external costs for the
following items:
1) Survey of the boundaries of the historic district and other sub-districts
2) Other project contingencies
Price Analysis Review
Contract $250,000.00
Historic Preservation Survey $ 5,000.00
Project Contingencies $ 45,000.00
Total Project Cost $300,000.00
ADMINISTRATIVE CHANGE ORDER: An Administrative Change Order or increase may be made by the
City Manager in the amount up to $45,000.04 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
CONTRACT TERMS: Upon City Council's approval, the contract will begin March 30, 2016 and expire on
March 29, 2017, unless terminated earlier in accordance with its terms.
M/WBE OFFICE: Code Studio is in compliance with the City's BIDE Ordinance by committing to five
percent SBE participation. The City's SBE goal on this project is five percent.
FISCAL INFORMATIONICERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached supplemental appropriation ordinance funds will be available in the current operating budget, as
appropriated of the General Fund. Upon approval, the assigned fund balance in the General Fund will be in
compliance with the minimum reserve as outlined in the Financial Management Policy.
TO
Fund Department Account Project Program Activity Budget _ Reference# Amount
1D la Year Chartfield 2
10100 406100 1 5330201 1 1 1 1 $300,000.0
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FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
10100 006100 5330201 $300,000.0
Submitted for City Manager's Office bw Fernando Costa (6122)
Originating Department Head: Aaron Bovos (8517)
Randle Harwood (6101)
Additional Information Contact: Jack Dale (8357)
LaKita Slack(8314)
ATTACHMENTS
,3P16-0049 FORM-BASED CODE. L.SJ PDD (Ord. Generaldocx
Form1295 Code Studio.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22163&councildate=3/29/2016 9/29/2017