HomeMy WebLinkAboutContract 49723 CITY SECRETARY I q-7
STATE OF TEXAS
§ CONTRACT N0..
COUNTIES OF TARRANT, WISE §
AND DENTON §
AGREEMENT BETWEEN ALLIANCE FOR CHILDREN,INC.,AND CITY OF FORT
WORTH FOR CHILDREN'S ADVOCACY CENTER PROGRAM
THIS Agreement is made between the City of Fort Worth ("City"), a municipal
corporation, acting herein by and through Valerie R. Washington, its duly authorized Assistant
City Manager, and Alliance for Children, Inc., ("AFC") acting by and through Julie Evans, it
duly authorized Executive Director.
RECITALS
WHEREAS, City has determined that the AFC provides services in coordinating
agencies' activities against child abuse in the City ("AFC Children's Advocacy Center
Program"); and
WHEREAS, City and AFC desire to enter into a contract to have such services provided
which benefit the Fort Worth community through the support of the Client Relations Specialist,
Center Assistant, and MEP Liaison's salaries and through public education about child abuse,
cultivation of volunteers, and multidisciplinary case coordination to facilitate services for the
benefit of children and their families who have been affected by child abuse; and
WHEREAS, City desires to contract with AFC to provide such services for the public
purpose of combating child abuse; and
WHEREAS, City, as consideration for the performance of AFC Children's Advocacy
Center Program, has appropriated monies in the Department's General Fund Budget in the
amount of$64,000.00 ("Program Funds") to provide to AFC on a reimbursement basis for the
operation of the AFC Children's Advocacy Center Program, subject to and in accordance with
this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
CONTRACT DOCUMENTS
The Contract documents shall include the following:
1. This Agreement for the AFC Children's Advocacy Center Program --.�
2. Exhibit A—Scope of Work -----fit
3. Exhibit B—Budget ,
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activit'
s
OFFICIAL RECORD �i�F`pq?�I� �'z,
CHILDREN's ADVOCACY CENTER PROGRAM CITY SECRETARY 5��9gA°9ry �
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CFW and ALLIANCE FOR CHILDREN FY 18 FT.WORTH,TX Page 1 of 21 � �
6. Exhibit E—Request for Budget Modification
All Exhibits A through E,which are attached hereto and incorporated herein, and are made a
part of this Agreement for all purposes. In the event of any conflict between the terms and
conditions of Exhibits A through E, and the terms and conditions set forth in the body of this
Agreement,the terms and conditions set forth in the body of this Agreement shall control.
DEFINITIONS
The term"City" shall include City, and its officers, agents, employees, and representatives.
The term "AFC"shall include AFC, and its officers, agents,employees,representatives,
servants, contractors,and subcontractors.
The term "Party" shall refer to either City or AFC.
The term"Parties" shall refer to both City and AFC.
The term "General Fund" shall refer to the portion of money allocated in Fiscal Year 2018 to
the Fort Worth Police Department in City's General Fund.
AGREEMENT
1. Responsibilities of AFC. AFC covenants and agrees to fully perform, or cause to be
performed, with good faith and due diligence, all work and services described in Exhibit"A"
—Program Scope of Work, attached, and incorporated herein for all purposes incident to this
Agreement. AFC shall be responsible for day-to-day administration of the AFC Children's
Advocacy Center Program. AFC agrees to expend the Program Funds in accordance with its
AFC Children's Advocacy Center Program budget, described in Exhibit "B," attached.
Program activities shall be reported in accordance with Exhibit"D,"attached.
2. Program Funds.
2.1 In no event shall the total distribution of Program Funds from City made to AFC
during the term of this Agreement exceed the total sum of$64,000.00.
2.2 Payment of the Program Funds from City to AFC shall be made on a cost-
reimbursement basis following receipt by City from AFC of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and support
documentation. AFC shall deliver to City a written detailed Program Activities Report as
described in Section 4.2 below with each RFR to support expenditure of Program Funds.
Such reports shall be signed by AFC or duly authorized officer of AFC. The RFR and
monthly Program Activities Report shall be submitted to City no later than the 15`h day
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CFW and ALLIANCE FOR CHILDREN FY 18 Page 2 of 21
following the end of the month. Submittal of a monthly RFR and Program Activities Report
is required even if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grant Management Section of the Fort Worth Police Department, ATTENTION:
Grant Specialist, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth,
Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. Reimbursements shall be made
within 30 days receipt of said documents.
2.3 AFC is authorized to modify up to five (5) percent of any budgeted line-item in
the original approved budget without prior written permission from City. However, AFC
must submit the Budget Modification Form (Exhibit "E") to City, with the monthly RFR, in
the month when the modification took place. The new modified budget cannot exceed the
total amount of Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the
original approved budget must have prior written permission from City before any budget
modifications are made. The Budget Modification Form (Exhibit `B") must be submitted,
and request must be approved by City,before any money is moved to the line-item. Once the
Budget Modification is approved, the modified budget will take effect on the first day of the
following month. The new modified budget cannot exceed the total amount of Program
Funds.
2.5 Any modifications to zero line-items in the original approved budget must have
prior written permission from City before any budget modifications are made. The Budget
Modification Form (Exhibit "E") must be completed and approved by City before money is
transferred into the new line-item. Once the Budget Modification is approved, the modified
budget will take effect on the first day of the following month. The new modified budget
cannot exceed the total amount of Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds
may not be moved from a Direct line-item into an Indirect line-item, or vise versus.
Modification of Direct and Indirect approved budgets must follow the guidelines outlined in
sections 2.3,2.4. and 2.5.
Budget adjustments shall be submitted to the Grant Management Section of the Fort
Worth Police Department, ATTENTION: Grant Specialist, Bob Bolen Pubiic Safety
Complex at 505 W. Felix St.,Fort Worth,Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2017, and shall end on
September 30, 2018. All of AFC's expenditures under this Agreement must be completed no
later than September 30, 2018.
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4. Program Performance.
4.1 AFC agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit"A."
4.2 AFC agrees to provide a monthly Program Activities Report to document the
performance of the work described in Exhibit "D', respectively. The Program Activities
hail docume-rthe program -S, rrmfi ersuf-participants attending,details of-dyL-
activities, and a description of the goals achieved-in support of the CCPD goals. The monthly
Program Activities shall be submitted to City no later than the 150, day after the end of each
month.
4.3 AFC agrees that the monthly Request for Reimbursement and Program Activities
Report will be submitted to City no later than the 150' day after the end of each
month. Should AFC not meet these requirements, AFC will be given an additional 15 days
to submit the required reports to City. If, at the end of this 15-day extension period,AFC has
not submitted the required reports, City will send a non-compliance letter notifying AFC's
duly authorized representative of a possible suspension of program funding.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the general fund. All monies distributed to AFC hereunder shall be exclusively
from monies received from the general fund appropriated for the purpose of funding this
agreement, and not from any other monies of City. In the event that funds from the general
fund are not received prior to the execution of this contract by the parties, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by AFC under or in connection with this
Agreement. In the event no funds or insufficient funds are appropriated by the City in any
fiscal year for any payments due hereunder, City will notify AFC of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the
portions of payments herein agreed upon for which funds have been appropriated.
5.2 The City may terminate this Agreement at any time and for any reason by
providing the other party with thirty(30)days' written notice of termination.
5.3 Termination will be effected by delivering to AFC a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
AFC's receipt of notice of termination,AFC shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination:
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
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(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement, AFC expressly waives
any and all rights to monetary damages, including but not limited to actual, consequential.
and punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, AFC
shall return to City any property provided hereunder. City will have no responsibility or
liability for AFC's expenditures or actions occurring after the effective date of termination of
the Agreement.
6. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. AFC shall maintain all equipment used in the
administration and execution of the AFC Children's Advocacy Center Program. AFC shall
maintain, replace, or repair any item of equipment used in support of the AFC Children's
Advocacy Center Program and/or for use under the terms of this Agreement that no longer
functions or is lost or stolen. The cost for maintenance, replacement, or repair of any
equipment used in support of the AFC Children's Advocacy Center Program and/or for use
under the terms of this Agreement is the sole responsibility of AFC. AFC shall not use
Program Funds or City funds to repair or replace said equipment. AFC shall use any and all
equipment purchased with Program Funds exclusively in support of the AFC Children's
Advocacy Center Program. Within 10 days following the purchase of equipment, AFC shall
submit to City a detailed inventory of all equipment purchased with Program Funds to the
Grant Management Section at the address set forth in paragraph 2.2 above. The equipment
inventory shall include an itemized description of each piece of equipment, the date each
piece of equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements.
7.1 AFC agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the
right to investigate, examine, and audit at any time any and all such records relating to
operations of AFC under this Agreement.AFC, its officers,members, agents,employees, and
subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
AFC's operations will be undertaken and may be conducted either by City or an independent
auditor of City's choice. AFC shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to AFC by City. If questions are not resolved
within this period, City reserves the right to withhold further funding under this and/or future
contract(s)with AFC.
7.3 If, as a result of any audit, it is determined that AFC misused, misapplied, or
misappropriated all or any part of the Program Funds, AFC agrees to reimburse City the
mor"suck-nvniez.-su misused, misapphtid, or misapprepr altea, plus tri amourfrmf any
sanction,penalty, or other charge levied against City because of such misuse, misapplication,
or misappropriation.
7.4 AFC's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report, making final payments, disposing of AFC
Children's Advocacy Center Program assets as appropriate, if deemed required by City in its
sole discretion.
7.5 AFC covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by AFC under this Agreement, and
City shall have access at all reasonable hours to offices and records of AFC, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
Section 7 shall survive the expiration of termination of this agreement.
8. Independent Contractor.
8.1 AFC shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. AFC shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondeat superior shall not apply as between City
and AFC, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and AFC. No federal, state, or local income tax,
nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of Contractor.
Contractor shall not be treated as an employee with respect to the services performed
pursuant to this Agreement for federal or state tax purposes. it is expressly understood and
agreed that officers,members, agents, employees, subcontractors, licensees, or invitees of the
Contractor, and any program participant hereunder are not eligible for, and shall not
participate in any employer pension, health, or other fringe benefit plan provided by City. It
is expressly understood and agreed that no officer, member, agent, employee, subcontractor,
licensee, or invitee of AFC, nor any program participant hereunder is in the paid service of
City and that City does not have the legal right to control ti -mails of the tasks performed
hereunder by AFC, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees.
CHILDREN's ADVOCACY CENTER PROGRAM
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8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to AFC, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
4. Liability and Indemnification.
AFC SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
T OSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCL LWII G DEATH,
TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OFAFC, ITS
OFFICERS,AGENTS,SERVANTS, OR EMPLOYEES.
AFC AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL
CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY(INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I)AFC'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR
(II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
AFC, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CIM, OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY
PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS,
AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF
JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN
SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITYAS FURTHER PROVIDED BY THE LAWS OF TEXAS.
AFC shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment. No assignment or delegation of duties under this Agreement by AFC
shall be effective without City's prior written approval.
11. Prohibition Against Interest.
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CFW and ALLIANCE FOR CHILDREN FY 18 Page 7 of 21
11.1 No member, officer, or employee of City, or its designees or agents; no member
of the governing body of the locality in which the AFC Children's Advocacy Center Program
is situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the AFC Children's Advocacy Center Program
during his tenure-or for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed hereunder.AFC
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contraets-acrdntra ., r.
11.2 No officer, employee, member, or program participant of AFC shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to AFC of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
AFC, as an officer, employee, member, or program participant. Any willful violation of this
paragraph with the knowledge, expressed or implied, of AFC or its subcontractors, shall
render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
12.1 In accordance with the federal, state, and local laws and ordinances, AFC
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
12.2 AFC will not unlawfully discriminate against any person or persons because of
age, race, color, religion, sex, disability, national_origin, or sexual orientation, nor will AFC
permit its officers, members, agents, employees, subcontractors, or program participants to
engage in such discrimination.
12.3 City actively supports the Immigration & Nationality Act (INA) which includes
provisions addressing employment eligibility, employment verification, and
nondiscrimination.AFC shall verify the identity and employment eligibility of all employees
who perform work under this Agreement. AFC shall complete the Employment Eligibility
Verification Form (I-9), maintain photocopies of all supporting employment eligibility and
identity documentation for all employees, and upon request,provide City with copies of all I-
9 forms and supporting eligibility documentation for each employee who performs work
under this Agreement. AFC shall establish appropriate procedures and controls so that no
services will be performed by any employee who is not legally eligible to perform such
services. AFC shall provide City with a certification letter that it has complied with the
verification requirements required by this Agreement. To he.::e ` nt allowed by law, AFC
shall indemnify City from an)-p .mlties or liabilities due to violations of this provision. City
shall have the right to immediately terminate this Agreement for violations of this provision
by Contractor.
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13. Compliance.
13.1 AFC, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local, including all
ordinances. rules, and regulations of City. If f'ity calls to the attention of AFC in writing to
any such violation on the part of AFC or any of its officers, members, agents, employees,
subcontractors, or program participants, then AFC shall immediately desist from and correct
such violation.
13.2 AFC shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City calls the attention of AFC in
writing to any such violations on the part of AFC or any of its officers, members, agents,
employees, program participants, or subcontractors, then AFC shall immediately desist from
and correct such violation.
14. Waiver of Immunity. If AFC is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for
damages or injury, including death, to persons or property, AFC hereby expressly waives its
rights to plead defensively such immunity or exemption as against City. This section shall
not be construed to affect a governmental entity's immunities under constitutional, statutory,
or common law.
15. Insurance Requirement.
15.1 AFC shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests;,f the City.
15.2 AFC's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement, except
for policies of worker's compensation or accident/medical insurance shall list the City as an
CHILDREN's ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 9 of 21
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
15.4 AFC further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect AFC and City from and
against any and all Worker's Compensation claims arising from the work and services
provided under this Agreement.
16. Miscellaneous Provisions.
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid-by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance, or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas or the United States District Court for
the Northern District of Texas,Fort Worth Division..
16.4 AFC represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto,which are incorporated by
reference and made a part of this Agreement for all purposes, constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any
prior or contemporaneous, oral or written agreement which purports to vary from the terms
hereof shall be void. Any amendments to the terms of this Agreement must be in writing and
must be signed by authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii) addressed to the other party at the address
as follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY: Valerie R.Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 10 of 21
200 Texas Street
Fort Worth,TX 76102
Copies To: Grant Management Section
Bob Bolen Public Safety Complex
505 W.Felix St.
Fort Worth,TX 76115
City Attorney's Office
ATTN:Police Contracts
200 Texas Street
Fort Worth,TX-76102
AFC: Julie Evans,Executive Director
Alliance for Children, Inc.
908 Southland Road
Fort Worth,TX 76104
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly,any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of City
and AFC and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or exhibits hereto.
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[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF,the parties hereto have executed Ihis agreement.i multiples in Fort Worth,
Tarrant County,Texas,to be effective thiday o 2
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR
OF FORT WORT ALLIANCE FOR CHILDREN
Valerie R. Washington J Evans
Assistant City Manager Executive Director
�Date: Date: / /2
APPROVED AS TO FORM AND
APPROVAL RECOMMENDED LEGALITY FOR AFC
Chief Joel F. Fitzgerald AFC Attorney
Chief of Police
Date: Date:
APPROVED AS TO FORM AND
` � ••O '
LEGALITY FOR CITY OF FORT U
W TH ATTEST
J nn' t ary J. a r
A sistant City
`]Attorney City Secretaryy��l/! //
Date: v� _ Date: �yl % G`
NO M&C SQUIRED
Form 1295 Certification No.: 2017-253290 M&jNn
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
in$allperformance and repo requirements.
e OFFICIAL RECORD
Title C CITY SECRETARY
FT.!NORTH,TX
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 12 of 21
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number.,
of business. 2017-253290
Alliance For Children
Ft Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/23/2017
being filed.
City of Fort Worth Date A4nowl ged:
L)
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
"FY18 Children's Advocacy Cen
Children's Advocacy Center-Teamed response to child abuse investigations within the City of Fort Worth,Texs
Nature of Interest
4 Name of Interested Pany Cf ty,State Count ry(place of business) (check applicable)
Controlling I intermediary
5 Check only If there is NO Interested Party. ❑
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
ARACELI ESPINOZA
Notary Public,State of Texas
�yf^l.e Comm.Expires 06-09-2020 Signature of authorized agent ntracting business entity
Notary ID 13069520-1
A
Swam to and subscribed before me,by the said this the day of P-3
20_ L L .to certify which,witness my hand and seal of office.
0,wu,
e
Signature of officer administering ifth nnted name of officer administering odth Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities report outlined in exhibit D.
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 13 of 21
BUDGET NARRATIVE FISCAL YEAR 2018
DIRECT PROGRAM COSTS:
A. Personnel $46,976: This line item covers partial salary for both the Client Relations Specialist
and the Center Assistant at the Fort Worth center. Both of these positions act as the initial contact
person for all client,volunteer, and professional inquiries to Alliance Far Children(AFC). These
positions provide lobby support to families and children, obtain family demographic information,
and distribute Family Assistance Guides to accompanying parents/guardians. They provide
translation and interpretation services for Spanish-speaking clients, inchiding phone calls, forensic
interviews, written statements and face-to-face interviews. They also are responsible for
maintenance at the facility.
Also included is partial salary for one Multidisciplinary Team Enhancement Program (MEP)
Liaison, who works to increase communication and cooperation between multi-disciplinary
partners (Fort Worth Police Department (FWPD), Department of Family and Protective Services
(DFPS), AFC, Cook Children's, and Tarrant County District Attorney's Office) and works to
ensure that children and families who are in need of services receive referrals to AFC. DFPS
statewide intakes for child sexual abuse cases in Tarrant County which meet AFC's Protocols, and
fall under the jurisdiction of FWPD, are referred to the funded MEP Liaison. This individual
reviews intakes and links together the necessary multi-disciplinary partners who are involved or
should be involved with the case. The MEP Liaison also facilitates referrals for Alliance For
Children services such as the Forensic Interview, Family Advocacy, and Mental Health services
based on the reviewed intakes.
B. Fringe Benefits: This line item covers items for the Client Relations Specialist and MEP Liaison.
a. Retirement$750: Employer paid Simple IRA contribution
b. FICA$3,594:
c. Life Insurance$31: Employer paid life insurance
d. Health Insurance$5,956: Employer paid health insurance
e. Disability Insurance$173: Employer paid LTD insurance
f. Unemployment-State$120:
C. Travel and Training:
D. Equipment:
E. Supplies
F. ContractsiConsuhants
G. Other Approved
INDIRECT COSTS:
A. Personnel:
B. Fringe Benefits:
CHILDREN's ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 14 of 21
C. Travel and Training:
D. Equipment:
E. Supplies:
F. Contract/Consultants$6400: This line item cover partial cost of the technology consultants who
handle -lectnrAc:feeds for the bu ldi^g.
G. Other Approved:
CHILDREN's ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 15 of 21
Exhibit B
Budget Summary
Fiscal Year 2018
DIRECT PROGRAM COSTS(90%Minimum) Total
$57,600.00
A. PERSONNEL
Salar $46,976.0
PERSONNEL TOTAL: $46,976:90
B. FRINGE BENEFITS
Retirement $750.00
FICA $3,594.00
Life Insurance $31.00
Health Insurance $5,956.00
Disability Insurance $173.00
Unemployment-State $120.00
FRINGE BENEFITS TOTAL $10,624:00
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.w
F.CONTRACTS/CONSULTANTS
None
CONTRACTS CONSULTANTS TOTAL $0;00
G. OTHER APPROVED
None
OTHER APPROVED TOTAL
INDIRECT PROGRAM COSTS(10%Maximum) Total
$6,400.00
A. PERSONNEL
None
PERSONNEL TOTAL: $0.00
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 16 of 21
B. FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAINING
None
UAVEL AND TRAINING TOTAL -48.00
D. EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
Technology Consultants $6,400.00
CONTRACTS/CONSULTANTS TOTAL $6,400.00
G. OTHER APPROVED
None
OTHER APPROVED TOTAL $0.00
GRAND TOTAL $64,000.00
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 17 of 21
-BORT WORTH. Exhibit c
Request for Reimbursement(RFR)
-- __ --— —
FY 2018 i
C RI YIF.C O I RO DL
%NTt PRIA I-,i if iN 17 siRjt-i
Submitting Agency: Alliance For Children
Subnit To: —
Bob Bolen Public Safety Complex Contact Name: Twyla ARison
Attn: Britany Taylor Phone Number: 817-348-1118
Fioncial Management Divsim Ernlat Tallison&AlhanceFolChildren.ora
505 West Fels
Fort Worih,TX-M15 .Re=Address: vera6omMandAvenue;M TX76ro4
- Invoice Number.
Month of Request:
t
DEU=COSTS fl)t):,trrnimuml
A $ C' D E
-.... Budget Category .,,at Reimbursements TbRe>�est Totalli.qu L4-t)�k
Total of Preeous 1
.�.., Requested Remaining Balance
Requested To-Date Available
A Personnel ''$ 46.976,00 $ - S 46,g76.U0
B Fringe Benefits $ 10,n24..60 S S 10.6P4..00.
C Travel&Training S $
qD Equipment a r uyt� - g Supplies Contracts/Consultants
TotalDirectCosts 3r S S S $ 5^,600-Oil
INDEtECf COSTS(1095%tin'rnuniY
B D E
Total of Previous This Month•s.... __- (If+C. IA-D) .._..
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balsmc
Requested To-Date Available
A Personnel $ $
B Fringe Benefits S S
C Travel&Training _ $
D Equipment S Is -
E Supplies S - 'S
F Contracts/Consultants S � tiB S S 6.4001-110
Total InDirecl Costs IS $ S 5 6,40-.00
'Supporting doeume is requned with monthly requests. . . _ ....... ..�--_.- _
This includes,timesheets depicting CCPD frmded activities, s Tota I.i,l; S 64.000.00
copy of paychecks,invoices and receipts detailing all CCPD>_.... _
_.__.Prev__ious R I I
_._. _ . .. .
�fundedapeaditures. This k I _.,k $ -
TotalRequested r-ox. S -
E Remaining Funds S 64,000.00
— 1 have reviewed this request and certify Mai these listed expenses and sz,ppua a Ocr,rit_!ruri.?i cu:accurate.
Authorized Signatory S_zrater:-1e daze
Fis CBI Agent Use Only aN
Purcham OU der if fund' Ilept ID Aazwuel.
_ RFR Appro d For Paw—, l
-Gant Staff Signature -Date _
Finance Received Sump Placed Below
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 18 of 21
Exhibit D
Fiscal Year 2018
Monthly Program Activities Report
Current Reporting
Month
Submitting Agency AlranceforChitaTen
Contact Name Twyla Allison
Phone Number and 817-348-1118
Email Tall ison(a)AllianceForChildren.org
Remit Address 908 Southland Avenue; FW,TX 76104
Activity Current To Date Year End
Month Total Goal
Total
1 Number of Family Guides provided to individual families at the Fort Worth 600
Center
2 Number of unduplicated first-time clients served at the Fort Worth Center 800
3 Hours of language interpretation/translation services provided to clients at the 85
Fort Worth Center
4 Number of cases received and reviewed by MEP Liaison 900
5 Number of cases where the partners involved in the case were linked together 120
by the MEP Liaison
6 Number of cases that met protocol and were recommended for services(which 360
could include generating and filing FWPD offense reports or CPS reports on
behalf of the partners, requesting Forensic Interview or Family Advocate Services
from AFC).
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect
the CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FY 18 Page 19 of 21
FORT WORTH
CRAME CONTROL
&PmEmmN Danjcr
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City
with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit E
Request for Budget Modification
Fiscal Year 2018
Date
Submitting Agency Alliance for Children
Contact Name Twyla Allison
Phone Number and 817-348-1118
Email Tall ison(cDAllianceForChildren.orp
Remit Address 908 Southland Avenue; FW,TX 76104
DIRECT COSTS(90%minimum)
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
.Other Approved
Total Direct Costs
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 20 of 21
r
FORT WORTH
Cur com"L
&Paevurrm Danvicr
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City
with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero line-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
. � °INDIRECTXTWS("10%maximum)
Budget Category Approved Budget : Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
f.WPDSTAFF USE ONLY
Q Modification Approved E3 Modification NOT Approved
FWPD Staff Signature Date
CHILDREN'S ADVOCACY CENTER PROGRAM
CFW and ALLIANCE FOR CHILDREN FYI Page 21 of 21