HomeMy WebLinkAboutContract 33072 AMENDMENT NO. 1
STATE OF TEXAS 8 CITY SECRETARY CONTRACT NOdl�10_
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Kimley-Horn and
Associates, Inc. , (Engineer) made and entered into City Secretary
Contract No. 31878, (the Contract) which was authorized by the City
Council by M&C C-20699 on the 3rd day of May 2005; and
WHEREAS, the Contract involves engineering services for the
following project:
Water and Sanitary Sewer Extensions for Stonegate and
Arborlawn.
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the addition-
al engineering services specified in M&C C-21209, adopted by the
City Council on the 20th day of December 2005, and further
amplified in a proposal letter dated November 2, 2005, copies of
which are both attached hereto and incorporated herein. The cost to
City for the additional services to be performed by Engineer total
$94,440.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $492,020.
li
1
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the --�-I--- day of,_T'"tfa , 2006, i n
Fort Worth, Tarrant County, Texas.
ATTEST:
r 1 Contract Authorization
Marty Hendrix
City Secretary Date
APPROVAL RECOMMENDED: A:PPR71 "�)
'
A. Douglas Rademaker, P.E. Mar A. tt
Director, Department of Assistan City Manager
Engineering
KIMLEY-HORN AND ASSOCIATES, INC.
Engineer
By:
Name:Glenn A. Gary, P.E.
Vice President
801 Cherry Street, Suite 1025
Fort Worth, TX 76102
APPROVED AS TO FORM AND LEGALITY:
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Assists t Ci Att me
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Kimley-Horn
and Associates,Inc.
■
November 2,2005 Suite 1025
801 Cherry Street.Unit 11
Mr.Liam Conlon Fort Worth,Texas
Project Engineer 76102
City of Fort Worth Department of Engineering
900 Monroe Street, Suite 201
Fort Worth,TX 76102
Re: Water and Sanitary Sewer Extensions for Stonegate and Arborlawn
Additional Services—Amendment No. 1
KHA No.061018030
City Project No.00107
Dear Liam:
Due to additional services requested by the City as part of the Water and Sanitary
Sewer Extensions for Stonegate and Arborlawn,Kimley-Horn has performed or
will perform the work outlined in the following items:
Item 1 (Coordination Meetings)
In the current scope of services,Kimley-Horn would attend a total of sixteen
coordination meetings with the design engineers for Stonegate,Arborlawn,SH-
121 T, and the development for this project. Due to the change in the project
schedule,the City has requested that Kimley-Horn attend additional weekly to
biweekly coordination meetings for this project. This amendment will add an
additional twenty three coordination meetings for this project.
Item 2(Water and Sanitary Sewer System Analysis)
Due to the developer's request to increase the population densities for the
Stonegate and Arborlawn Areas,the City requested Kimley-Horn to prepare a
hydraulic analysis for the water and sanitary sewer improvements required for
the change in densities. This analysis included both onsite and offsite utilities
requirements for this development. Kimley-Horn presented this analysis to the
City and the developer. Upon the developer's engineer review of the Kimley-
Horn analysis,the developer lowered the densities from their original request.
Kimley-Horn reanalyzed the system with the revised densities and presented this
to the City and developer. Kimley-Horn prepared opinions of probable
construction cost for each analysis and provided a comparison of these costs with
the costs in the agreement between the City and the Developer. The recommend
infrastructure from the final analysis totaled$8,500,000. The City also
requested that Kimley-Horn investigate the potential alignments for a future
sanitary sewer line across the proposed development to serve west Fort Worth.
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TEL 817 335 6511 L� ✓,11 �' ,
FAX 817 335 5070
Mr.Liam Conlon,November 2.2005,Page 2
C�� Kimley-Horn
and Associates, Inc.
Item 3(Survey and Easements)
In the original scope for this project,the survey for the water and sanitary sewer
lines would be provided by Carter&Burgess and Huitt-Zollars,the City's
consultant for Stonegate Blvd. and Arborlawn Drive,respectively. The
Developer and City are in the processes of finalizing the alignment of Stonegate
Blvd.and Arborlawn Drive. Due to the changes in the alignment for Stonegate
Blvd. from the original schematics, the Developer is requesting that the large
diameter water and sanitary sewer line along Stonegate Blvd.be changed to
follow the Trinity River from Bryant Irvin Road to the east side of the proposed
SH-121T right-of-way. The waterline alignment for Arborlawn Drive has also
changed on the west side of SH-121T to follow the SH-121T right-of-way.Due
to these areas being outside the proposed roadway alignments,Kimley-Horn will
perform an additional 4,000 LF of survey and prepare three additional easements
for this project.
Scope of Services
The scope of services for this amendment is divided into the following tasks:
Item l (Coordination Meetings): $21,100 (Water $9,355 Sewer $11,745)
• Task 1 —Kimley-Horn has attended weekly coordination meetings from
May 24,2005 through August 25,2005. Kimley-Horn was responsible
for preparing the meeting agenda and meeting notes. $12,000
• Task 2—Upon request of the City,Kimley-Horn will attend biweekly to
monthly coordination meetings from September 8,2005 through
December 15,2005. Kimley-Horn will be responsible for preparing the
meeting agenda and meeting notes. Kimley-Horn will also prepare and
review the proposed construction phasing for the Stonegate and
Arborlawn Project. Projected Fee$5,100
• Task 3—Upon request.of the City,Kimley-Horn will review the
proposed right-of-way dedications and Community Facilities Agreement
for the Stonegate and Arborlawn Areas. Projected Fee$4,000
Item 2 (Water and Sewer System Analysis): $44,170 Kimley-Horn
5,300 Reproduction
$49,470 Total
(Water $21,940 Sewer $27,530)
• Task l —Data collection for the Stonegate and Arborlawn Areas
includes the following: $2,800
o Review the proposed developer's engineer hydraulic analysis for
the Stonegate and Arborlawn Areas.
Mr.Liam Conlon,November 2,2005,Page 3
PPPP" Kimley-Horn
h and Associates, Inc.
o Review the City's water main break and sanitary sewer overflow
history in the surrounding area.
o Review the City's Holly and Southside II water models.
• Task 2—Hydraulic analysis with 80 persons per area $25,600
o Revise the developer's total acreage to exclude the proposed SH-
121T, Stonegate,Arborlawn,and TXU right-of-ways.
o Perform a hydraulic analysis in accordance with the City's
standards. The water system analysis was performed by
inputting the proposed demands into the City's WaterCAD
models for the Holly and Southside II pressure planes. The
sanitary sewer analysis was performed using existing
topographic information and the proposed demands from the
development. The water and sanitary sewer analysis was
performed for each of the following scenarios(Tiers):
■ Tier 1 —water and sanitary sewer capacity required to
serve a development density of 18 persons per acre(City
standard)for all land uses.
■ Tier 2—water and sanitary sewer capacity required to
serve the developer's requested densities. The requested
densities vary depending on the location for the multi-
use,multi-family,office,and office-retail land uses. The
developer has requested a density of 18 persons per acre
for all the single family land uses.
■ Tier 3—Includes the Tier 2 densities for the
development and additional capacity to serve the greater
Fort Worth water and sanitary sewer needs.
o Prepare exhibits and opinions of probable construction cost for
each hydraulic analysis.
o Compare the opinions of probable construction cost with the
City's agreement with the developer. .
o Present the hydraulic analysis,opinions of probable construction
costs,and comparisons with the Agreement to the City and
developer.
o Deliverables:
■ 15 sets of the hydraulic analysis,exhibits, and backup
information(see attachment dated July 1,2005)
• Task 3—Hydraulic analysis with revised densities $13,970
o Revise the hydraulic analysis for the following:
■ Tier 2—per the developer's increased densities;
■ Tier 3—per the City's overall system requirements.
o Prepare exhibits and opinions of probable construction cost for
the revised hydraulic analysis.
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Mr.Liam Conlon,November 2,2005,Page 4
PPP�® Kimley-Horn
hh,.— and Associates, Inc.
o Compare the opinions of probable construction cost with the
City's agreement with the developer.
o Present the revised hydraulic analysis,opinions of probable
construction costs,and comparisons with the Agreement to the
City and developer.
o Deliverables:
■ 10 sets of the hydraulic analysis,exhibits,and backup
information(see attachment dated July 15,2005)
• Task 4—Upon the request of the City,Kimley-Horn will prepare a
Future Sanitary Sewer Alignment Study for the Stonegate area. It is
anticipated that three alignments will be prepared with opinions of
probably construction costs for each alignment. This study will be
presented to the City and after the City's approval;the study will be
presented to the Developer. Projected Fee $7,100
Item 3(Survey and Easements): $ 2,170 Kimley-Horn
$21,7 Survey
$23,870 Total
(Water 14,045 Sewer 9,825)
• Task 1—Perform survey for 3,000 LF along the Trinity River from
Bryant Irvin to SH-121T. Perform survey for 1,000 LF along SH-121T
right-of-way from Arborlawn south to the existing 24-inch water line.
All survey will be provided in accordance with the current scope of
services for this contract.Projected Fee$20,900
• Task 2—Prepare easement documentation for three locations within the
Edwards Geren property. All easement documentation will be provided
in accordance with the current scope of services for this contract.
Projected Fee$2,970
We recommend that the City increase the budget by$94,440 for these additional
services. From the additional services listed above,the recommended breakdown
for water and sewer services is as follows:
Description Water Sewer Total
Item 1 -CoordinationMeetings $9,355 $11,745 $21,100
Item 2—Water and Sewer $21,940 $27,530 $49,470
Analysis
Item 3-Survey and Easements $14,045 $9,825 $23,870
Total $45,340 $49,100 $94,440
Mr.Liam Conlon,November 2.2005,Page 5
C
M11 Kimley-Horn
_____ and Associates, Inc.
The following table summarizes our recommended budget revisions by Item
(please see attached Fee Breakdown for an hourly breakdown of each item):
Description Item 1 Item 2 Item 3 Total
Pre-Engineering $21,100 $49,470 $- $70,570
Conceptual Engineering $ - $- $23,870_ $23,870
Preliminary Construction -
Plans
Final Construction Plans -
Pre-Construction Services -
Construction Phase
Services $ $ $ $
Total $21,100 $49,470 $23,870 $94,440
The following table summarizes our recommended budget revisions and shows
the revised contract amount:
Description Original Fee Amend Revised
No. I Contract
Pre-Engineering $22,600 $70,570 $93,170
Conceptual Engineering $84,900 $23,870 $108,770
Preliminary Construction $93,850 $- $93,850
Plans
Final Construction Plans $167,300 $- $167,300
Pre-Construction Services $10,270 $- $10,270
Construction Phase $18,660 $- $18,660
Services
Total Project $397,580 $94,440 $492,020
Kimley-Horn will subcontract a portion of these services to Alpha Graphics 1/83
and Gorrondona and Associates, Inc., M/WBE subconsultant. The amount we
will be subcontracting is $23,400. This represents an M/WBE participation
percentage of 24.8% for these additional services. With these Additional
Services,our revised contract amount will be $492,020. This will revise our
total contract M/WBE participation from$46,955 (12%) to $70,355 (14.3%).
The water and sewer design fees for this amendment are $45,340 and $49,100
respectively. Our revised project water and sewer design fees will be $221,640
and $270,380 respectively.
• Y
Mr.Liam Conlon,November 2,2005,Page 6
C�� Kimley-Horn
and Associates, Inc.
We appreciate the opportunity to be of continued service to the City. Please
contact us if we need to provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES,INC.
Glenn A.Gary,P.E.
Vice President
GAG/CTD:ctd
Attachments:
P:I061016.030\PPPVCHA COr4rwl\AnwndR&M\ArymOl-Ijr v6.doc
r
City of Fort Worth Water and Santiary Sewer Extensions for Stonegate and Arborlawn
Amendment No.1 Fee Breakdown
November 2,2005
City Project No.00107
PERSONNEL HOURS Labor Hours/ Total
TASKS P8 P6-P7 P4-P5 P1-P3 A2 Labor Fee Expanse. 10%Sub Fee Fee
Item 1(Coordination Meetings)
Services Completed to Date
Weekly Coordination Meetings from May 24,2005 through August 25,2005 40 40 5
0 40 40 0 5 85
Subtotal $0 $6,600 $5,100 $0 $300 $12.000 $0 $0 $12,000
Anticipated Services
Byweekly Coordination Meetings from September 6,2005 through December 15.2005 16 16 7
Review dedications and Community Facilities Agreement for Stonegate and Arborlawn 9 18 2
0 25 34 0 9 68
Subtotal $0 $4,100 $4,400 $0 $600 $9,100 $0 $0 $9,100
0 65 74 0 14 153
ITEM 1 TOTAL $0 $10,700 $9,500 $0 $1,000 $21,200 $o $0 $21,200
,Item 2(Water and Sanitary Sewer Analysis)
Data collection and review,of data 2 10 10 1
Hydraulic Analysis for 80 persons per acre 2 25 75 70 5 $2,250
Hydraulic Analysis with revised densities 1 15 35 35 4 $1,350
Comparision of OPCC to Agreement for Developer Participation 5 5
Future Sanitary Sewer Alignment Study 10 15 30 4
Alpha Graphics Printing $1,700 $170
_ 3.... 57 140 145 14 359
ITEM 2 TOTAL $500 $9.400 $17,900 $15,200 $1,000 $44,000 $5,300 $170 $49,470
Item 3(Survey and Easements)
Survey 4,000 LF $19,000 $1,900
Prepare three easements documents $2,700 $270
0 0 0 0 0 0
ITEM 2 TOTAL $0 $0 $0 $0 $0 $0 $21,700 $2,170 $23.870
3 122 214 145 28 $12
TOTAL $500 $20.100 $27.400 $15,200 $1,900 $65,100 $27,000 $2,340 $94,440
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/20/2005
DATE: Tuesday, December 20, 2005
LOG NAME: 30STONEGATE REFERENCE NO.: **C-21209
SUBJECT:
Authorize Execution of Amendment No. 1 to Engineering Agreement with Kimley-Horn and
Associates, Inc., for Water and Sanitary Sewer Extensions for Stonegate and Arborlawn (City
Project 00107)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 1 to City
Secretary Contract No. 31878 with Kimley-Hom and Associates, Inc., in the amount of$94,440.00, thereby
increasing the contract amount to $492,020.00. Subsequent amendments, if necessary, will be processed
administratively, up to a $25,000 total.
DISCUSSION:
On May 3, 2005, (M&C C-20699) the City Council authorized an engineering agreement with Kimley-Hom
and Associates, Inc., in the amount of $397,580.00 for the design of water and sanitary sewer extensions
for Stonegate and Arborlawn.
This amendment will allow Kimley-Hom and Associates, Inc., to conduct a hydraulic analysis, as requested
by the Water Department, of the water and sanitary sewer improvements required to accommodate
increases in population density for the Stonegate and Arbodawn areas. In addition, the amendment will
provide for an alignment study for a future sanitary sewer main interceptor through Stonegate and
Arborlawn area to serve the western sector of the City.
Kimley-Hom and Associates, Inc., proposes to provide the necessary additional engineering services for a
lump sum fee of$94,440.00. City staff considers this amount to be fair and reasonable.
Kimley-Hom and Associates, Inc., is in compliance with the City's M/ BE Ordinance by committing to 25%
M/WBE participation on this amendment No. 1. The City's goal on this amendment is 20%.
This project is located in COUNCIL DISTRICTS 3 and 9, Mapsco 74, 75, 88 and 89.
http://www.cfwnet.org/council_packettReports/mc_print.asp I(, ' �� �'' 12/20/2005
rage z or z
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds will be available in the current capital budget, as appropriated, of
the Water and Sewer Capital Project Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
P264 531200 603170010731 $9,388.00
P264 531200 603170010732 $18,777.00
P264 531200 603170010733 $3,130.00
P264 531200 603170010751 $14,045.00
P274 531200 703170010731 $11,782.00
P274 531200 703170010732 $23,565.00
P274 531200 703170010733 $3,928.00
P274 531200 703170010751 $9,825.00
Submitted for City Managers Office by_ Marc Ott (8476)
Originating Department Head: A. Douglas Rademaker(6157)
Additional Information Contact: A. Douglas Rademaker(6157)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 12/20/2005